Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 24, 2008 Warren-Newport Public Library District Lake County, Illinois Board of Trustees Susan K. Niemi, President Nancy Jackson Nancy E. Sheldon, Vice-President Laurie Styrcula Steven J. Weinberg, Treasurer J. Socrates Rivers Thomas J. Colwell, Secretary Regular Meeting November 24, 2008 Call to Order President Niemi called the meeting to order at 7:15 p.m. Trustees present: Colwell, Jackson, Niemi, Rivers, Sheldon, Styrcula, and Weinberg. Trustees absent: None. Also present: Director Stephen Bero, Recording Secretary Mary Thacker, Assistant Director Noreen Reese, WNPL staff members Janice Marsh, Patty Sawin, and Paula Pena, Pioneer Press reporter Korrina Grom, and Donna Fletcher and Larry Hammond of Research Marketing Inc. Pledge of Allegiance Approval of Consent Agenda for: a. Secretary’s report: Approval of minutes as received. 1. Regular meeting of October 21, 2008. b. Acceptance of Financial Statements for October 2008. c. Acceptance of the Director’s Report for November 2008. d. Acceptance of the Patron Suggestions for October 2008. Trustee Colwell moved and Trustee Jackson seconded a motion to approve the Consent Agenda as listed above. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Rivers, Sheldon, Styrcula, and Weinberg. Nays: None. Abstain: None. Absent: None. President’s Report President Niemi commended Trustee Styrcula on her participation in the Recycle-O-Rama. President Niemi asked for comments from those Trustees who attended the Diversity Council’s in-service, “A Framework for Understanding Poverty.” A thank you note from Gail Dever to the Board was passed among the Trustees. Reports of Other Trustees Trustees Jackson, Rivers, Sheldon and Styrcula attended the Diversity Council’s in-service on November 5, 2008, at the Warren Township Center. Comments reflected that it was a dynamic presentation, well attended and very insightful. Director Bero will follow-up on obtaining a copy of the book used, “A Framework for Understanding Poverty.” New Business Trustee Sheldon moved and Trustee Weinberg seconded that the agenda be amended to go directly to Item XII.c., the presentation of the community survey results by Donna Fletcher. The motion carried on a voice vote. Subject: Presentation of the results of the community survey. Donna Fletcher and Larry Hammond of Library Survey Consultants (Donna E. Fletcher Consulting, Inc.) presented the results of the community survey conducted in October 2008 and the Board accepted the firm’s final report. Correspondence, Communications, and public comments. There was no written correspondence or other communications, and no comments were made by the public. Treasurer’s Report Trustee Weinberg moved and Trustee Rivers seconded that the bills payable for November 2008 and payroll for October 2008 be approved for payment. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Rivers, Sheldon, Styrcula, and Weinberg. Nays: None. Abstain: None. Absent: None. Reports of Standing Committees Building & Grounds – Meeting of November 20, 2008 Trustee Colwell gave an oral update of the written committee report. Progress report on the long-range plan Director Bero reported that progress continued to be made in providing the necessary data (community survey, facilities needs assessment) to the Board to enable them to make an informed decision. Work on the proposed Foundation is currently on hold. Unfinished Business Trustee Rivers moved and Trustee Weinberg seconded that the revision to the wage scale policy be adopted as presented. The motion carried on a roll-call vote as follows. Ayes: Jackson, Niemi, Rivers, Sheldon, Styrcula, and Weinberg. Nays: None. Abstain: Colwell. Absent: None. New Business Subject: Ordinance 2008/2009-4 Annual Levy for fiscal year 2008-2009 Trustee Sheldon moved and Trustee Weinberg seconded that Ordinance 2008/2009-4, Annual Levy, be adopted as presented. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Rivers, Sheldon, Styrcula, and Weinberg. Nays: None. Abstain: None. Absent: None. Subject: Annual treasurer’s report of receipts and disbursements for fiscal year 2007/2008. Director Bero provided copies to the Board of the Annual Treasurer’s Report of Cash Receipts and Disbursements for the fiscal year 2007-2008. Announcements 1. By the chair a. Communications to the public There were no communications to the public. b. Upcoming calendar i. Next regular board meeting: December 16, 2008, 7:00 p.m. ii. Next committee meetings Finance, December 11, 2008, 8:00 p.m. Personnel, December 8, 2008, 7:00 p.m. Policy, December 1, 2008, 7:00 p.m. Building and Grounds, December 11, 2008, 7:00 p.m. 2. By other trustees or the director a. Bookmobile Dedication, December 7, 2008 b. Board “Soup and Salad” Luncheon, January 29, 2009. Trustee Rivers will head the ad hoc committee organizing this event. c. ILA Library Trustee Forum 2009 Workshop, February 28, 2009. Trustee Weinberg indicated an interest in attending. Adjournment Trustee Weinberg moved and Trustee Jackson seconded that the meeting be adjourned. The motion carried on a voice vote. President Niemi adjourned the meeting at 9:09 p.m. Respectfully submitted, Tom Colwell Secretary Mary Ann Thacker Recording Secretary