The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Board of Trustees Public Hearing and Regular Meeting January 19, 2010 7:00 PM Conference Room AGENDA I. Call to order, roll call, and determination of quorum II. Pledge of Allegiance III. Public hearing concerning the intent to issue General Obligation Bonds (Alternative Revenue Source) in an amount not to exceed $8.2 million. a. Conduct of Bond Issuance Notification Act (BINA) public hearing. b. Adjournment of public hearing: RESOLVED, THAT THE PUBLIC HEARING BE FINALLY ADJOURNED. IV. Call to order for regular meeting, roll call, and determination of quorum. V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of December 15, 2009, as received. ii. Executive session of December 15, 2009, as received, to remain closed. iii. Executive session of November 17, 2009 as corrected, to remain closed. b. Financial statements for December 2009. c. Library Director’s report for January 2010. d. Patron suggestions for December 2009. e. Approval of developer donation agreements (if any). RESOLVED, THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION VII. President’s report. INFORMATION VIII. Reports of other trustees. INFORMATION IX. Correspondence, communications, and public comments. INFORMATION a. Written: i. Letter of appreciation to Swarztrauber & Co. ii. Memoranda from attorney Roger Ritzman. iii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. X. Approval of bills payable and payrolls. ACTION RESOLVED, THAT THE BILLS PAYABLE FOR JANUARY 2010 AND PAYROLLS FOR DECEMBER 2009 BE APPROVED FOR PAYMENT. XI. Reports of the committees. INFORMATION a. Policy—Meeting of January 11, 2010. b. Building & Grounds— Meeting of January 14, 2010. c. Finance—Meeting of January 14, 2010. d. Personnel—No meeting. e. Trustee Development—Meeting of January 18, 2010. f. Staff recognition luncheon. XII. Progress report on the long-range plan. INFORMATION XIII. Unfinished business a. Semi-annual review of minutes of closed sessions. ACTION (Executive session to discuss minutes of executive sessions [5 ILCS 120/2.(c)(21)], if needed ) XIV. New business a. Update on building project. INFORMATION b. Ordinance 2009/2010-7: Annual abatement of tax for debt service. ACTION RESOLVED, THAT THE BOARD ADOPT ORDINANCE 2009/2010-7. c. Engagement letter from bond counsel Chapman and Cutler. ACTION RESOLVED, THAT THE BOARD APPROVE THE ENGAGEMENT OF THE FIRM OF CHAPMAN AND CUTLER, LLP, AS BOND COUNSEL FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS (ALTERNATIVE REVENUE SOURCE), SERIES 2010. d. Policy work: Amended Policy 4030 Illinois Freedom of Information Act, first reading. ACTION RESOLVED, THAT THE BOARD ADOPT POLICY 4030 ILLINOIS FREEDOM OF INFORMATION ACT AS AMENDED. e. Board retreat 2010. INFORMATION XV. Public forum Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15-minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XVI. Executive session to consider the purchase or lease of real property [5 ILCS 120/2.(c)(5)], if needed. ACTION RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION TO CONSIDER THE PURCHASE OR LEASE OF REAL PROPERTY. XVII. Action as a result of considering the sale or lease of real property, if any. ACTION XVIII. Announcements a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: February 16, 2010, 7:00 p.m. 2. Next committee meetings a. Finance— b. Personnel— c. Policy—February 1, 2010, 7:00 p.m. d. Building and Grounds— e. Trustee Development— 3. Other dates a. Staff Appreciation Luncheon—January 28, 2010, 11:00 a.m.–1:30 p.m. b. By other trustees or the director XIX. Adjournment. ACTION RESOLVED, THAT THE MEETING BE ADJOURNED. Note: All agenda items are actionable or potentially actionable.