Board of Trustees Regular Meeting December 21, 2010 7:00 PM Lobby Meeting Room REVISED AGENDA I. Call to order, roll call, and determination of quorum II. Pledge of Allegiance III. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION a. Secretary’s report: Approval of minutes as received or corrected i. Public hearing for Truth in Taxation, November 16, 2010 ii. Regular meeting of November 16, 2010 b. Financial statements for November 2010. c. Library Director’s report for December 2010. d. Patron suggestions for November 2010. e. Approval of developer donation agreements (if any). RESOLVED, THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. IV. Item(s) removed from consent agenda, if any. ACTION V. President’s report. INFORMATION VI. Reports of other trustees. INFORMATION VII. Correspondence, communications, and public comments. INFORMATION a. Written: i. Memoranda from attorney Roger Ritzman. ii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. VIII. Approval of bills payable and payrolls. ACTION a. RESOLVED, THAT THE BILLS PAYABLE DECEMBER 2010 AND PAYROLLS FOR NOVEMBER 2010 BE APPROVED FOR PAYMENT. b. RESOLVED, THAT THE APPLICATION FOR PAYMENT BY BERGLUND CONSTRUCTION COMPANY IN THE AMOUNT OF $248,348.74 BE APPROVED.  IX. Reports of the standing committees. INFORMATION a. Policy—No meeting b. Building & Grounds— Meeting of December 16, 2010. c. Finance—Meeting of December 16, 2010. d. Personnel—Meeting of December 6, 2010. e. Trustee Development—Meeting of November 29, 2010. X. Progress report on the long-range plan. INFORMATION XI. New business a. Building project: Update. INFORMATION b. Request from Thomas & Thomas Associates, Inc., for lower impact fee as part of its developer donation agreement with the library district. ACTION c. Setting the date for annual staff appreciation luncheon and appointment of ad hoc committee to plan the luncheon. XII. Unfinished business a. Status of ad hoc Trustee Development Committee. ACTION b. Acceptance of financial statement June 30, 2010, as audited by McClure, Inserra & Co. Chtd. ACTION RESOLVED, THAT THE FINANCIAL STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2010, AS AUDITED BY MCCLURE, INSERRA AND COMPANY, CHARTERED, BE ACCEPTED FOR FILING. c. Policy work. ACTION i. Personnel Policies: 1. Revision to Personnel Policy 303 Vacation Benefits. 2. Revision to Personnel Policy 307 Sick Leave Benefits. XIII. Public forum Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15-minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XIV. Executive session to consider the performance of a specific employee [5 ILCS 120/2.(c)(1)], if needed. ACTION RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION TO CONSIDER THE PERFORMANCE OF THE LIBRARY DIRECTOR.  XV. Action as a result of considering the performance of a specific employee, if any. ACTION RESOLVED, THAT THE BOARD AMEND THE EMPLOYMENT AGREEMENT WITH DIRECTOR STEPHEN BERO TO RAISE HIS ANNUAL COMPENSATION TO $[TBD]. XVI. Announcements a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, January 18, 2011, 7:00 p.m. 2. Next committee meetings a. Finance—TBD b. Personnel—TBD c. Policy— TBD d. Building and Grounds—TBD e. Trustee Development—TBD 3. Other dates a. ILA Trustee Forum Workshop, Saturday, February 26, 2011, Lisle b. LACONI Annual Trustee Banquet, Friday, April 15, 2011, Cantigny b. By other trustees or the director i. Signing cards for safe deposit box at Fifth Third Bank. XVII. Adjournment. ACTION RESOLVED, THAT THE MEETING BE ADJOURNED.