Warren-Newport Public Library District Lake County, Illinois Board of Trustees Susan K. Niemi, President Ronald J. Friedman Thomas J. Colwell, Vice-President Nancy Jackson Steven J. Weinberg, Treasurer Laurie Styrcula Nancy E. Sheldon, Secretary Regular Meeting April 20, 2010 Call to Order President Niemi called the meeting to order at 7:05 p.m. Trustees present: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Trustees absent: Colwell and Friedman Also present: Director Stephen Bero, Recording Secretary Mary Thacker, WNPL Staff members Kristin Arnold, Paula Pena, and Noreen Reese; Ann Koch of BMO Capital Markets; and resident Tom Styles. Pledge of Allegiance President Niemi led those present in the Pledge of Allegiance. Approval of Consent Agenda for: a) Secretary’s Report: Approval of minutes as received or corrected: i. Regular meeting of March 16, 2010, as received. ii. Special meeting of April 6, 2010, as received. b) Acceptance of Financial Statements for March 2010. c) Acceptance of the Director’s Report for April 2010. d) Acceptance of the Patron Suggestions for arch 2010. e) Approval of developer donation agreements (if any). As there were no developer donation agreements, Trustee Jackson moved and Trustee Sheldon seconded a motion to approve Items (a) through (d) of the Consent Agenda. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell and Friedman President’s Report President Niemi thanked both Trustee Weinberg and Director Bero for their work to get the Innovative Interfaces (III) contract negotiated and signed. President Niemi also thanked Director Bero for coordinating the Trustee Development tour of neighboring libraries and congratulated him on the AA+ Bond Rating the library district received from Standard and Poor’s. Reports of Other Trustees a. Library Tours – April 10, 2010 Trustee Sheldon thanked Director Bero for his efforts in organizing the library tours. President Niemi presented a slide show of the tour taken by Trustees Friedman, Niemi, Sheldon, and Styrcula and Director Bero on Saturday, April 10, 2010. b. Other Trustee Styrcula attended the NSLS Board Meeting on March 22, 2010, at which time it was announced that NSLS is currently investigating the possibility of merging their headquarters with another library system. Correspondence, Communications, and Public Comments. a. Written: i. Memoranda from attorney Roger Ritzman. a) Email Communications/OMA/FOIA b) Public Forum Issue/Display Cases ii. Other: None. b. Recognition of visitors and public comments President Niemi neither recognized any visitors nor were there any public comments. Treasurer's Report Trustee Weinberg moved and Trustee Sheldon seconded a motion that the bills payable for April 2010 and payrolls for March 2010 be approved for payment. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell and Friedman Reports of Standing Committees Policy Meeting of April 5, 2010 Trustee Sheldon provided an oral update of the Policy Committee meeting report. Building & Grounds Meeting of April 8, 2010 Trustee Styrcula provided an oral update of the Building and Grounds Committee meeting report. Finance Meeting of April 15, 2010 Trustee Weinberg provided an oral update of the Finance Committee meeting report. Personnel Meeting of April 5, 2010 President Niemi provided an oral update of the Personnel Committee meeting report. Trustee Development Meeting of April 15, 2010 Trustee Styrcula provided an oral update of the Trustee Development Committee meeting report as submitted by Trustee Friedman. President Niemi requested that Recording Secretary Thacker include on the Board agenda no later than July a placeholder for the technology presentation to be held for the Board in September 2010. Progress Report on the long-range plan Director Bero reported that for the past month the majority of time and effort has been directed toward the building program. New Business a. Update on Building Program Director Bero presented the revised floor plan to the Board. The bids for the geotechnical study have been received and are under budget. Monica Gruse- Hartman of Nagle Hartray spent today at the library working with Noreen re filing cabinets. b. Approval of priority of options for building project as presented by the Building and Grounds Committee Trustee Weinberg moved and Trustee Styrcula seconded a motion that the Board approve the priority of options one (1) through seven (7) as listed on the attachment to the report of the Building and Grounds Committee for the building project. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell and Friedman c. Ordinance 2009/2010-8 authorizing the issuance of General Obligation Bonds (Alternate Revenue Source), Series 2010, for library building and refunding purposes Trustee Weinberg moved and Trustee Sheldon seconded a motion that the Board adopt Ordinance 2009/2010-8 authorizing the issuance of General Obligation Bonds (Alternate Revenue Source), Series 2010, for library building and refunding purposes. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell, and Friedman d. Trustee Development: Presentation by Paula Pena on the new mobile circulation workstation and the new library cards Head of Circulation Paula Pena demonstrated the new mobile circulation workstation to the Board and also provided mock-ups of the new library cards which will include a key-chain tag. e. Engagement of a new auditor Trustee Weinberg moved and Trustee Sheldon seconded a motion that the Board accept the proposal of McClure, Inserra & Company, Chartered, for Audit Services for a three (3) year engagement. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell, and Friedman f. Making meeting rooms off-limits to the public during construction Trustee Sheldon moved and Trustee Weinberg seconded a motion that the Board authorize Library staff to remove all meeting rooms from reservation by the public during construction. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell, and Friedman g. Policy Work: Revision to Policy 3030 Programming, first reading. Trustee Sheldon moved and Trustee Weinberg seconded a motion that Programming Policy 3030 revisions be adopted as presented effective for programs on or after June 1, 2010. The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, Styrcula, and Weinberg Nays: None Absent: Colwell, and Friedman Public Forum – There was no public discussion. Announcements a. By the chair: i. Communications to the public: none. ii. Upcoming calendar 1. Next regular Board meeting: May 18, 2010, 7:00 p.m. 2. Next Committee meetings: a. Finance – May 10, 2010, 8:00 p.m. b. Personnel – May 3, 2010, 6:00 p.m. c. Policy – May 3, 2010, 7:00 p.m. d. Building and Grounds – May 10, 2010, 7:00 p.m. e. Trustee Development – May 6, 2010, 7:00 p.m. 3. Other dates: a. Public Informational Meeting for Building Project – Sunday, May 16, 2010, 2:00 p.m. b. LACONI Annual Trustee Dinner – Friday, May 7, 2010, at Cantigny in Wheaton c. By other trustees or the director Adjournment Trustee Weinberg moved and Trustee Jackson seconded the motion to adjourn the regular meeting. The motion carried on a voice vote. President Niemi adjourned the meeting at 9:18 p.m. Respectfully submitted, Nancy E. Sheldon Secretary Mary Ann Thacker Recording Secretary