Warren-Newport Public Library District Lake County, Illinois Board of Trustees Susan K. Niemi, President Ronald J. Friedman Thomas J. Colwell, Vice-President Nancy Jackson Steven J. Weinberg, Treasurer Laurie Styrcula Nancy E. Sheldon, Secretary Regular Meeting November 16, 2010 Call to Order President Niemi called the meeting to order at 7:00 p.m. Trustees present: Colwell, Jackson, Niemi, Sheldon, and Styrcula. Trustees absent: Friedman and Weinberg. Also present: Director Stephen Bero, Recording Secretary Mary Thacker, WNPL staff members Kristin Arnold, Debbie Hoffman, Paula Pena, and Noreen Reese; and Steve Bruszer of Berglund Construction. Pledge of Allegiance President Niemi led those present in the Pledge of Allegiance. Approval of Consent Agenda for: a) Secretary’s Report: Approval of minutes as received or corrected: i. Special meeting of October 12, 2010, as received. ii. Regular meeting of October 26, 2010, as received. b) Acceptance of Financial Statements for October 2010. c) Acceptance of the Director’s Report for November 2010. d) Acceptance of the Patron Suggestions for October 2010. e) Approval of developer donation agreements (if any). President Niemi removed item (a)i, and Trustee Colwell removed item (a)ii. from the Consent Agenda. As there were no developer donation agreements, Trustee Sheldon moved and Trustee Jackson seconded a motion to approve Items (b), (c), and (d) of the Consent Agenda. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Sheldon, and Styrcula Absent: Friedman and Weinberg Trustee Colwell moved and Trustee Sheldon seconded a motion to accept the Minutes of the Special meeting of October 12, 2010, as received. The motion carried on a voice vote. Trustee Niemi moved and Trustee Styrcula seconded a motion to accept the Minutes of the Regular meeting of October 26, 2010, as received. The motion carried on a voice vote. President’s Report President Niemi stated that a copy of the Director’s Evaluation form was at each Trustee’s place. She also mentioned that Trustee Friedman received his “Silver Certificate” from NSLS for completing the Trustee Training Program. Reports of Other Trustees Trustee Styrcula reported on her attendance at Trustee Day of the ILA Annual Conference on September 30, 2010, in Chicago, which included such topics as FOIA, evaluating Library Directors as well as Boards, vendors, forums, and networking opportunities. Trustee Styrcula also attended the WNPL “Baskets of Love” program held at the Warren Township Senior Center, and reported that WNPL staffer Gail Schrader did a good job. Trustee Jackson attended the Gurnee Park District Award Dinner and Celebration along with Trustees Friedman, Sheldon, and Styrcula and Assistant Director Noreen Reese. Correspondence, Communications, and Public Comments a. Written: There was no written correspondence. b. Recognition of visitors and public comments President Niemi recognized Assistant Director Reese, who reported that she also attended the Gurnee Park District Award Dinner and found the video presentation stunning.  Treasurer's Report Trustee Colwell moved and Trustee Sheldon seconded a motion that the bills payable for November 2010 and payrolls for October 2010 be approved for payment. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Sheldon, and Styrcula Absent: Friedman and Weinberg Reports of Standing and Ad Hoc Committees Policy Meeting of November 1, 2010 Trustee Sheldon provided an oral update of the committee report. Building & Grounds Meeting of November 11, 2010 Trustee Styrcula provided an oral update of the committee report which was distributed at the meeting. Finance Meeting of November 11, 2010 Copies of the committee report were distributed at the meeting, and Director Bero provided an oral update of this report. Personnel Meeting of November 1, 2010 President Niemi provided an oral update of the committee report. Trustee Development Meeting of November 15, 2010 The previously scheduled meeting of the Trustee Development Committee was cancelled. Progress Report on the Long-Range Plan Director Bero deferred this report to the Building Program Update. New Business a. Building Program Update Steve Bruszer of Berglund Construction provided an update on the building program. Items discussed included the signing of sub-contractor contracts, building of temporary walls, demolition of the “island,” installation of construction fencing, and the Commonwealth Edison easement. Suggestions were made relative to “blocking” the book drop-off bins and insulation for the current Circulation Department area.  b. Amendment to Agreement with Berglund Construction to Reflect the Guaranteed Maximum Price. Trustee Colwell moved and Trustee Styrcula seconded a motion that the Board approve the Amendment to Agreement with Berglund Construction to reflect the Guaranteed Maximum Price. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Sheldon, and Styrcula Absent: Friedman and Weinberg Steve Bruszer exited the meeting at 7:45 p.m. c. Authorization of year-end bonuses for staff appreciation. Trustee Sheldon moved and Trustee Styrcula seconded a motion that the Board authorize bonuses for staff appreciation in the amount of $50.00 per staff member to be paid next month (December). The motion carried on a roll-call vote as follows: Ayes: Jackson, Niemi, Sheldon, and Styrcula Abstain: Colwell Absent: Friedman and Weinberg Trustee Sheldon will provide Director Bero with the letter from the Board to be included with the checks. d. Ordinance 2010/2011-4 Annual Levy for Fiscal Year 2010-2011 Trustee Sheldon moved and Trustee Jackson seconded a motion that the Board adopt Ordinance 2010/2011-4, Annual Levy for Fiscal Year 2010-2011. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Sheldon, and Styrcula Absent: Friedman and Weinberg e. Acceptance of financial statement June 30, 2010, as audited by McClure, Inserra & Co. Chtd. Trustee Sheldon moved and Trustee Colwell seconded a motion that the Board table until the December meeting discussion and acceptance of the financial statement for the fiscal year ended June 30, 2010, as audited by McClure, Inserra and Company, Chartered. The motion carried on a voice vote. f. Annual treasurer’s report of receipts and disbursements for fiscal year 2009-2010 Director Bero reported that the required publication for this document would be in the November 27–28, 2010, weekend edition of The News-Sun. g. Policy Work i. Board Policy 1015, Illinois Ethics Policy, first reading Trustee Sheldon moved and Trustee Jackson seconded a motion that Board Policy 1015, Illinois Ethics Policy, be adopted as presented. The motion carried on a roll-call vote as follows: Ayes: Colwell, Jackson, Niemi, Sheldon, and Styrcula Absent: Friedman and Weinberg ii. Personnel Policies, Revision to Personnel Policy 303, Vacation Benefits, and Personnel Policy 307, Sick Leave Benefits Trustee Styrcula moved and Trustee Colwell seconded a motion that discussion and approval of Personnel Policy 303, Vacation Benefits, and Personnel Policy 307, Sick Leave Benefits, be tabled until the December Board meeting. The motion carried on a voice vote. h. Changing trustee terms from six to four years Trustee Sheldon stated that she is totally against reducing the term length from six years to four years. Trustee Colwell commented that the overall continuity of the Board is more important, so he also is against the change. Trustee Colwell moved and Trustee Styrcula seconded a motion that discussion of changing trustee terms from six to four years be tabled until the regular January Board meeting. The motion carried on a voice vote. i. Director’s Annual Performance Evaluation President Niemi reminded the Board that their annual performance evaluation of Director Bero needs to be returned to her by December 1, 2010. Public Forum WNPL staff member Debbie Hoffman reported on her attendance at Boucheron 2010 in San Francisco, California, as well on the WNPL program of Barbara Rinella performed at the Warren Township Senior Center.  Announcements a. By the chair: i. Communications to the public – None. ii. Upcoming calendar 1. Next regular Board meeting: Tuesday, December 21, 2010, 7:00 p.m. 2. Next Committee meetings: a. Finance – Thursday, December 16, 2010, 8:00 p.m. b. Personnel – Monday, December 6, 2010, 6:00 p.m. c. Policy – Monday, December 6, 2010, 7:00 p.m. d. Building and Grounds – Thursday, December 16, 2010, 7:00 p.m. e. Trustee Development – Monday, November 29, 2010, 7:00 p.m. Adjournment Trustee Sheldon moved and Trustee Colwell seconded the motion to adjourn the regular meeting. The motion carried on a voice vote. President Niemi adjourned the meeting at 8:12 p.m. Respectfully submitted, Nancy E. Sheldon Secretary Mary Ann Thacker Recording Secretary