Board of Trustees “Truth in Taxation” Public Hearing November 15, 2011 6:45 PM McCullough Board Room Regular Meeting November 15, 2011 7:00 PM or immediately after the public hearing McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum II. Pledge of Allegiance III. Reading of the Mission Statement IV. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of October 18, 2011. ii. Executive session of October 18, 2011, to remain closed. iii. Special meeting of November 1, 2011. iv. Executive session of November 1, 2011, to be open to the public. b. Financial statements for October 2011. c. Library Director’s report for November 2011. d. Approval of developer donation agreements (if any). RESOLVED, THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. V. Item(s) removed from consent agenda, if any. ACTION VI. Swearing in of trustee Andrea Farr Capizzi. VII. President’s report. INFORMATION VIII. Reports of other trustees. INFORMATION IX. Correspondence, communications, and public comments. INFORMATION a. Written: i. Memoranda from attorney Roger Ritzman. ii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes.  X. Approval of bills payable and payrolls. ACTION a. RESOLVED, THAT THE BILLS PAYABLE FOR NOVEMBER 2011 AND PAYROLLS FOR OCTOBER 2011 BE APPROVED FOR PAYMENT. b. RESOLVED, THAT THE BOARD APPROVE THE PAYMENT OF APPLICATION #12 INVOICE #51161 FOR A TOTAL OF $437,111.27 (FOUR HUNDRED THIRTY-SEVEN THOUSAND, ONE HUNDRED ELEVEN DOLLARS AND TWENTY-SEVEN CENTS) TO THE BERGLUND CONSTRUCTION COMPANY FOR CONSTRUCTION RELATED EXPENSES INCURRED THROUGH OCTOBER 31, 2011. XI. Reports of the standing committees. INFORMATION a. Policy—Meeting of November 7, 2011. b. Building & Grounds— Meeting of November 10, 2011. c. Finance—Meeting of November 10, 2011. d. Personnel—Meeting of November 7, 2011. e. Trustee Development— No meeting. f. Art Acquisition—No meeting. XII. Appointment of new trustee to committee(s) and appointment of ad hoc committee for annual staff recognition luncheon. XIII. Progress report on the long-range plan: Setting a date for planning session. INFORMATION XIV. Fundraising report: Update and report on outsourcing. INFORMATION XV. New business a. Building project: i. Update. INFORMATION ii. Architect’s request for additional fees. ACTION iii. Electronic door openers for public restrooms. ACTION iv. Plans for open house reception January 2011. INFORMATION b. Acceptance of financial statement June 30, 2011, as audited by McClure, Inserra & Co., Chtd. ACTION RESOLVED, THAT THE FINANCIAL STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2011, AS AUDITED BY MCCLURE, INSERRA AND COMPANY, CHARTERED, BE ACCEPTED FOR FILING. c. Annual treasurer’s report of receipts and disbursements for fiscal year 2010-2011. INFORMATION  d. Ordinance 2011/2012-4 Annual Levy for Fiscal Year 2011-2012. ACTION RESOLVED, THAT ORDINANCE 2011/2012-4 ANNUAL LEVY FOR FISCAL YEAR 2011-2012 BE ADOPTED e. Authorization of year-end bonuses for staff appreciation. ACTION RESOLVED, THAT THE BOARD AUTHORIZE BONUSES FOR STAFF APPRECIATION IN THE AMOUNT OF $[TBD] PER STAFF MEMBER. f. Acceptance of donation for naming rights. ACTION g. Director’s annual performance evaluation: Discussion of process and schedule. INFORMATION h. Discussion on possible appointment of ethics commission and ethics advisor. INFORMATION i. Policy work i. 1013 Standards of Trustee Conduct, new policy, first reading. ii. 1001 Bylaws amendments: 1. Section 2.06 Compensation 2. Article 4 Officers and Duties iii. 2030 Fixed Asset Inventory and Depreciation Policy revision, first reading. XVI. Public forum Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15-minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XVII. Announcements a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Monday, December 19, 2011, 7:00 p.m. 2. Next committee meetings a. Finance—TBD b. Personnel—TBD c. Policy— TBD d. Building and Grounds—TBD e. Trustee Development—TBD 3. Other dates a. Grand Reopening Celebration/Open House— Sunday, January 22, 2012, 2:00-4:00 p.m. b. By other trustees or the director XVIII. Adjournment. ACTION RESOLVED, THAT THE MEETING BE ADJOURNED.