Warren-Newport Public Library District Lake County, Illinois Board of Trustees Susan K. Niemi, President Ronald J. Friedman Thomas J. Colwell, Vice-President Nancy Jackson Steven J. Weinberg, Treasurer Laurie Styrcula Nancy E. Sheldon, Secretary Warren-Newport Public Library District Lake County, Illinois Regular Meeting February 15, 2011 Call to Order President Niemi called the meeting to order at 7:03 p.m. Trustees present: Colwell, Friedman, Niemi, Styrcula, and Weinberg. Trustees absent: Jackson and Sheldon. Also present: Director Stephen Bero, Recording Secretary Mary Thacker, WNPL staff members Jon Beausoleil and Noreen Reese, Steve Bruszer of Berglund Construction, trustee candidate Bob Diehl, and district resident Patricia Greedan. Pledge of Allegiance President Niemi led those present in the Pledge of Allegiance. Trustee Sheldon entered the meeting at 7:04 p.m. Approval of Consent Agenda for: a) Secretary’s Report: Approval of minutes i. Regular meeting of January 18, 2011 ii. Executive Session of January 18, 2011 iii. Special meeting of January 27, 2011 b) Acceptance of Financial Statements for January 2011 c) Acceptance of the Director’s Report for February 2011 d) Acceptance of the Patron Suggestions for January 2011 e) Approval of developer donation agreements (if any) As there were no developer donation agreements, Trustee Colwell moved and Trustee Weinberg seconded a motion to approve Items (a) through (d) of the Consent Agenda. The motion carried on a roll-call vote as follows: Ayes: Colwell, Friedman, Niemi, Sheldon, Styrcula, and Weinberg. Absent: Jackson. President’s Report – None Reports of Other Trustees – None Correspondence, Communications, and Public Comments a. Written: i. Memoranda from attorney Roger Ritzman a) Identity Protection Act President Niemi stated that this will be discussed at the March Policy Committee meeting and brought back to the Board at the March meeting. b. Recognition of visitors and public comments – None Treasurer's Report rustee Weinberg moved and Trustee Friedman seconded a motion that the bills payable for February 2011 and payrolls for January 2011 be approved for payment. The motion carried on a roll-call vote as follows: Ayes: Colwell, Friedman, Niemi, Sheldon, Styrcula, and Weinberg Absent: Jackson Trustee Colwell moved and Trustee Styrcula seconded a motion that the application for payment #3 by Berglund Construction Company, Invoice #51011 in the amount of $223,287.22 (two hundred twenty-three thousand two hundred eighty-seven and 22/100 dollars) be approved. The motion carried on a roll-call vote as follows: Ayes: Colwell, Friedman, Niemi, Sheldon, Styrcula, and Weinberg Absent: Jackson Reports of Standing Committees Policy Meeting of January 31, 2011 Trustee Sheldon gave an oral update of the committee meeting. Building & Grounds Meeting of February 8, 2011 Trustee Styrcula gave an oral update of the committee meeting. Finance – No meeting Personnel Meeting of January 31, 2011 President Niemi gave an oral update of the committee meeting. Trustee Development Meeting of February 7, 2011 Trustee Friedman asked for questions or comments regarding the committee report. Progress Report on the long-range plan – Fundraising update Director Bero presented an update on the Fundraising proposal. Trustee Jackson entered the meeting at 7:16 p.m. New Business a. Building Project Update Steve Bruszer of Berglund Construction provided an update of the building project, noting that the Library will be closed on Monday, March 28, and on Friday, April 1, for electrical work. b. Celebrating milestones in the building project: Topping off and rededication of the Storytime Room Following discussion among the Board with input from Steve Bruszer of Berglund Construction and Director Bero, a tentative date of Saturday, April 9, 2011, at 1:00 p.m. was set for the combined celebration. Steve Bruszer of Berglund Construction exited the meeting at 7:31 p.m. c. Amendment to Bylaws: Revisions to Article 6, including incorporation of the Trustee Development Committee as a standing committee Trustee Friedman moved and Trustee Styrcula seconded a motion that the Board accept all changes to Article 6 of the Bylaws of the Warren-Newport Public Library District. The motion carried on a roll-call vote as follows: Ayes: Colwell, Friedman, Jackson, Niemi, Styrcula, and Weinberg Nays: Sheldon Trustee Sheldon reminded the Board that in order to be in compliance with the Open Meetings Act, e-mail between two trustees is OK, but otherwise information should be sent to Director Bero to be disseminated to other trustees. Unfinished Business – Policy Work a. Revision to Policy 303 Vacation Benefits Trustee Friedman moved and Trustee Sheldon seconded a motion that Policy 303 Vacation Benefits be approved as presented. Following discussion by the Board, the motion failed to carry on a roll-call vote as follows: Ayes: Friedman, Niemi, and Sheldon Nays: Colwell, Jackson, Styrcula, and Weinberg Trustee Friedman moved and Trustee Colwell seconded a motion that Policy 303 Vacation Benefits be referred back to the Personnel Committee and amended to include Trustee Colwell’s comments and reflect that current staff is grandfathered in at the current benefit level. The motion carried on a voice vote. b. Policy 3001 Access to Materials: Modifications to ALA statements Trustee Friedman moved and Trustee Jackson seconded a motion that Policy 3001 Access to Materials be approved with the modifications as set forth by Trustee Sheldon as presented. The motion carried on a roll-call vote as follows: Ayes: Colwell, Friedman, Jackson, Niemi, Sheldon, and Styrcula Nays: Weinberg Public Forum Upon invitation to speak by President Niemi, Assistant Director Noreen Reese, district resident Patricia Greedan, WNPL staff member Jon Beausoleil, trustee candidate Bob Diehl, and WNPL staff member and district resident Mary Thacker addressed the Board. Executive Session Trustee Sheldon moved and Trustee Friedman seconded a motion that the Board move into executive session to consider probable litigation and to consider the performance of the Library Director, inviting Director Bero to join them at the beginning of the Executive Session. The motion carried unanimously on a roll-call vote as follows: Ayes: Colwell, Friedman, Jackson, Niemi, Sheldon, Styrcula, and Weinberg The board adjourned to executive session at 8:44 p.m. Reconvene in Open Session The board reconvened in open session at 9:22 p.m. Action as a result of considering probable litigation Trustee Colwell moved and Trustee Weinberg seconded a motion that the Warren-Newport Public Library District settle its business association with K- Sweets Cafe as Director Bero has negotiated. The motion carried unanimously on a roll-call vote as follows: Ayes: Colwell, Friedman, Jackson, Niemi, Sheldon, Styrcula, and Weinberg Announcements a. By the chair: President Niemi reported to the Board that prior to this evening’s Board meeting, Director Bero introduced a long-time patron and resident who wanted the Board to know that there is no better place than WNPL. i. Communications to the public – None ii. Upcoming calendar 1. Next regular Board meeting: Tuesday, March 15, 2011, 7:00 p.m. 2. Next Committee meetings: a. Finance – Tuesday, March 8, 2011, 8:00 p.m. b. Personnel – Monday, February 28, 2011, 6:30 p.m. c. Policy – Monday, February 28, 2011, 7:30 p.m. d. Building and Grounds – Tuesday, March 8, 2011, 7:00 p.m. e. Trustee Development – Monday, March 7, 2011, 6:30 p.m. 3. Other dates: a. ILA Legislative Breakfast, Monday, February 21, 2011, Arboretum Club, Buffalo Grove b. ILA Trustee Forum Workshop, Saturday, February 26, 2011, Lisle c. Consolidated election, Tuesday, April 5, 2011 d. LACONI Annual Trustee Banquet, Friday, April 15, 2011, Cantigny Golf Course, Wheaton b. By other trustees or the director i. Trustee Friedman noted to the Board that a draft of the Board Self- Evaluation Tool was at their place and asked for their comments and suggestions before the Trustee Development Committee meeting on March 7, 2011. ii. Director Bero reminded the Board that the April Board meeting is scheduled for Monday, April 18, rather than Tuesday, April 19, due to the Passover holiday. Adjournment Trustee Colwell moved and Trustee Friedman seconded the motion to adjourn the regular meeting. The motion carried on a voice vote. President Niemi adjourned the meeting at 9:31 p.m. Respectfully submitted, Nancy E. Sheldon Secretary Mary Ann Thacker Recording Secretary