Warren-Newport Public Library District
Board of Trustees—Minutes of Regular Meeting
May 17, 2011 – Page 1
Warren-Newport Public Library District
Lake County, Illinois
Board of Trustees
Laurie Styrcula, President
Robert H. Diehl, Sr.
Mary Ann Bretzlauf, Vice-President
Ronald J. Friedman
Steven J. Weinberg, Treasurer
Nancy Jackson
Jo Beckwith, Secretary
Regular Meeting
May 17, 2011
Call to Order
President Niemi called the meeting to order at 7:00 p.m.
Trustees present: Colwell, Friedman, Jackson, Niemi, Sheldon, Styrcula, and Weinberg
Trustees absent: None
Also present: Director Stephen Bero; Recording Secretary Mary Thacker; Trustees-Elect Jo Beckwith, Mary Ann Bretzlauf, Robert Diehl Sr.; WNPL staff members Janet Colwell, Amanda Margis, Jan Marsh, Noreen Reese, and Doug Wideburg; District residents Andrew Beckwith, Tom Beckwith, Carolyn Diehl, Mike Diehl, and Vincent Niemi; Anthony Rosignolo of Berglund Construction; and Donald McKay of Nagle Hartray Architects.
Pledge of Allegiance
President Niemi led those present in the Pledge of Allegiance.
Approval of Consent Agenda for:
a) Secretary’s Report: Approval of minutes as received or corrected:
i. Regular meeting of April 18, 2011
b) Acceptance of Financial Statements for April 2011
c) Acceptance of the Director’s Report for May 2011
d) Acceptance of the Patron Suggestions for April 2011
e) Approval of developer donation agreements (if any)
As there were no developer donation agreements, Trustee Sheldon moved and Trustee Jackson seconded a motion to approve Items (a) through (d) of the Consent Agenda. The motion carried on a roll call vote as follows:
Ayes: Friedman, Jackson, Niemi, Sheldon, Styrcula, and Weinberg
Abstain: Colwell
President’s Report
President Niemi reported on attending the Volunteer Luncheon with Trustees Colwell, Jackson, and Styrcula. President Niemi also thanked the Board for their contributions in making WNPL being a better place than it was six years ago. She advised the Trustees to do their homework, ask questions, and always respect each other.
Reports of Other Trustees – None.
Correspondence, Communications, and Public Comments
a. Written:
i. From Lake County Clerk: Abstract of votes in Consolidated Election of April 5, 2011
ii. Memoranda from attorney Roger Ritzman
Chronology for annual financial ordinances, 2011-2012 Fiscal Year.
iii. Other
Poster of monthly activities at WNPL for April and May 2011.
b. Recognition of visitors and public comments
None
Swearing in of Trustees Elected April 5, 2011, by the Secretary
Secretary Sheldon administered the Oath of Office to Jo Beckwith, Mary Ann Bretzlauf, and Robert Diehl, Sr.
Adjournment sine die
Trustee Sheldon moved and Trustee Colwell seconded that the board adjourn sine die. The motion carried on a voice vote.
President Niemi adjourned the meeting sine die at 7:08 p.m.
Seating of the New Board: Call to Order
Election of President Pro Tempore
Trustee Friedman nominated Trustee Weinberg to act as president pro tempore. The motion passed on a voice vote.
Election of Secretary Pro Tempore
Trustee Beckwith nominated Trustee Friedman to act as secretary pro tempore. The motion passed on a voice vote.
Call to Order, Roll Call, and Determination of Quorum
President pro tempore Weinberg called the meeting to order at 7:11 p.m.
Trustees present: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula, and Weinberg
Trustees absent: None
Election of Officers
Trustee Weinberg opened the nominations for officers.
Trustee Beckwith nominated Trustee Styrcula for President. Trustee Friedman nominated Trustee Friedman for President. There being no further nominations for President, Trustee Weinberg conducted the election. Trustee Styrcula was elected President on a roll call vote as follows:
Styrcula: Beckwith, Bretzlauf, Diehl, Jackson, Styrcula, Weinberg
Friedman: Friedman
Trustee Friedman nominated Trustee Bretzlauf for Vice President. There being no further nominations for Vice President, President Styrcula conducted the election.
Trustee Bretzlauf was elected Vice President on a roll call vote as follows:
Bretzlauf: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula, Weinberg
Trustee Friedman nominated Trustee Weinberg for Treasurer. There being no further nominations for Treasurer, President Styrcula conducted the election. Trustee Weinberg was elected Treasurer on a roll call vote as follows:
Weinberg: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula
Abstain: Weinberg
Trustee Friedman nominated Trustee Beckwith for Secretary. Trustee Jackson nominated Trustee Jackson for Secretary. There being no further nominations for Secretary, President Styrcula conducted the election. Trustee Beckwith was elected Secretary on a roll call vote as follows:
Beckwith: Beckwith, Bretzlauf, Diehl, Friedman, Styrcula
Jackson: Jackson, Weinberg
Appointment of Committees
President Styrcula appointed the membership of the standing committees as follows:
Building and Grounds Committee: Tom Colwell, Bob Diehl, Laurie Styrcula
Chair: Laurie Styrcula
Finance Committee: Tom Colwell, Ron Friedman, Steve Weinberg
Chair: Steve Weinberg
Policy and Bylaws Committee: Jo Beckwith, Nancy Jackson, Nancy Sheldon
Chair: Nancy Jackson
Personnel Committee: Mary Ann Bretzlauf, Laurie Styrcula
Chair: Laurie Styrcula
Trustee Development Committee: Mary Ann Bretzlauf, Ron Friedman
Chair: Ron Friedman
Sue Niemi offered to be available as needed.
Treasurer's Report
Trustee Weinberg moved and Trustee Jackson seconded a motion that the bills payable for May 2011 and payrolls for April 2011 be approved for payment. The motion carried unanimously on a roll call vote as follows:
Ayes: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula, and Weinberg
Trustee Friedman moved and Trustee Weinberg seconded a motion that the application for payment #6 by Berglund Construction Company, Invoice #51050 in the amount of $761,153.14 (seven hundred sixty-one thousand one hundred fifty-three and 14/100 dollars) be approved for construction costs through April 30, 2011. In discussion, Anthony Rosignolo reported that forty percent (40%) of the budget has been expended, and six months of the thirteenWarren-Newport Public Library District
month project is now complete. The motion carried unanimously on a roll call vote as follows:
Ayes: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula, and Weinberg
Reports of Standing Committees
Policy – No meeting.
Building and Grounds Meeting of May 10, 2011
President Styrcula provided an oral report of the committee meeting.
Finance Meeting of May 12, 2011
Trustee Friedman provided an oral report of the committee meeting. It was noted that new signature cards for Fifth Third Bank accounts would be needed.
Personnel – No meeting
Trustee Development – No meeting
Reports by Trustees who Attended Lake County Bar Association’s Local Government Seminar for Newly Elected Officials on April 29, 2011
Trustees Diehl, Bretzlauf, Beckwith, and Jackson reported on their attendance at this event.
Progress Report on the Long-Range Plan
Director Bero reported that the library is now at the end of the current long-range plan and asked that the Board think about scheduling a new long-range planning meeting.
Fundraising Report
Director Bero will be meeting with Brad Smart on Thursday, May 19, 2011, to follow up on previous conversations.
New Business
a. Resolutions in honor of trustees Susan Niemi, Nancy Sheldon, and Thomas Colwell
Trustee Weinberg moved and Trustee Bretzlauf seconded a motion to make part of the official record of the Board meeting the approval and presentation ofWarren-Newport Public Library District
well as how many years into the future the Board would like the plan to extend.
v. Other
Nancy Jackson thanked those responsible (Laura Stone) for the excellent job done on the Volunteer Luncheon.
Public Forum
Resident and WNPL staff member Mary Thacker thanked the outgoing Board members for the opportunity to work with them, noting how proud she was of their obvious dedication and hard work on behalf of WNPLD.
Announcements
a. By the chair:
i. Communications to the public – None
ii. Upcoming calendar
1. Next regular Board meeting: Tuesday, June 21, 2011, 7:00 p.m.
2. Next Committee meetings:
a. Finance – Thursday, June 16, 2011, 8:00 p.m.
b. Personnel – Thursday, June 9, 2011, 7:00 p.m.
c. Policy – Tuesday, June 14, 2011, 5:30 p.m.
d. Building and Grounds – Thursday, June 16, 2011, 7:00 p.m.
e. Trustee Development – Tuesday, June 14, 2011, 7:00 p.m.
3. Other dates:
Saturday, June 18, 2011 – New Public Library Trustee Orientation, all-day Saturday workshop presented by Sarah Long, coordinator, Continuing Professional Education, Graduate School of Library and Information Science, Dominican University. Trustees Beckwith, Bretzlauf, Diehl, and Friedman are interested in attending.
b. By other trustees or the director – NoneResolutions of Appreciation to Susan Niemi, Nancy Sheldon, and Thomas Colwell for dedicated service to the Warren-Newport Public Library District. The motion carried unanimously on a roll call vote as follows:
Ayes: Beckwith, Bretzlauf, Diehl, Friedman, Jackson, Styrcula, and Weinberg
b. Building Project Update
Anthony Rosignolo of Berglund Construction provided an update of the building project. Phase 1B is now complete; next week the new air handler will be installed and work on the new roof will begin. Due to the unseasonable April weather, the project is approximately two weeks behind schedule, but still on target for a November 2011 completion.
President Styrcula commended the WNPL staff on their hard work and dedication in working through the construction process.
Trustee Diehl exited the meeting at 8:10 p.m. and returned at 8:13 p.m.
c. Draft Working Budget for Fiscal Year 2011–2012: Revenue Projections
WNPL staff accountant Doug Wideburg presented the revenue projections for fiscal year 2011–2012.
d. Upcoming Calendar
i. Upcoming regular board meetings
The Board discussed the scheduling of the regular monthly Board meetings on the third Tuesday of each month.
ii. New trustee orientation
The new trustees have already met with Director Bero, and there will be an in-depth orientation with the department heads and a tour of the library. In addition, attendance at the upcoming Trustee Orientation to be held by Sarah Long in June was discussed.
iii. Trustee recognition dinner
Director Bero explained that this dinner is a gift to the current and outgoing board members, traditionally held at Saluto’s Restaurant in Gurnee, and requested that calendars be checked for availability for a Friday evening in June.
iv. Long-range planning sessionWarren-Newport Public Library District
Board of Trustees—Minutes of Regular Meeting
May 17, 2011 – Page 8
Adjournment
Trustee Weinberg moved and Trustee Bretzlauf seconded the motion to adjourn the regular meeting. The motion carried on a voice vote.
President Styrcula adjourned the meeting at 8:55 p.m.
Respectfully submitted,
Ronald J. Friedman
Secretary pro tempore
Jo Beckwith
Secretary
Mary Thacker
Recording Secretary