Board of Trustees Regular Meeting July 16, 2013 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {<1} IV. Executive session to discuss the minutes of a closed meeting [5 ILCS 120/2 (c) (21)]. ACTION {10} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION TO DISCUSS THE MINUTES OF THE MEETING OF THE BOARD SELF-EVALUATION COMMITTEE ON JULY 1, 2013. V. Action as a result of the executive session to discuss the minutes of a closed meeting, if any. ACTION {2} VI. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of April 18, 2013, corrected. ii. Regular meeting of June 18, 2013. iii. Executive session of June 18, 2013, to remain closed to the public. iv. Executive session of closed meeting of the Board Self-Evaluation Committee of July 1, 2013, to remain closed to the public. b. Financial statements for June 2013. c. Executive Director’s report for July 2013. d. Patron suggestions for June 2013. e. Ordinances: i. Ordinance 2013/2014-1 Building, Sites & Maintenance Levy. ii. Ordinance 2013/2014-2 Non-Resident Library Card Program. f. Policy work: i. Revised Policy 1007 Email Communication among Trustees. ii. Revised Policy 3030 Programming. iii. Revised Policy 4025 Public and Community Relations. iv. Revised Policy 4030 Freedom of Information Act. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VII. Item(s) removed from consent agenda, if any. ACTION {3} VIII. President’s report. INFORMATION {1} IX. Reports of other trustees. INFORMATION {5} X. Correspondence, communications, and public comments. INFORMATION {5} a. Certificate of Appreciation from Project Head Start. b. Written: i. Memoranda from attorney Roger Ritzman. ii. Other. c. Introduction of new employees: Jeremy Tucker, Systems Administrator; and Max Mest, Facilities Maintenance Technician. d. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. XI. Approval of bills payable and payrolls. ACTION {1} MOTION: THAT THE BILLS PAYABLE FOR JULY 2013 AND PAYROLLS FOR JUNE 2013 BE APPROVED FOR PAYMENT. XII. Reports of the committees. INFORMATION {3} a. Policy—Meeting of July 10, 2013. b. Building & Grounds— Meeting of July 10, 2013. c. Finance—Meeting of July 11, 2013. d. Personnel—No meeting e. Art Acquisition—Meeting of July 1, 2013. f. Board Self-Evaluation—Meeting of July 1, 2013. XIII. Long-range plan: Progress report. INFORMATION {5} XIV. Fundraising report: Presentation by Lauren Chilvers, Development Officer. INFORMATION {10} XV. New business: a. Presentation by consultants Sarah and Dan Armstrong on community library usage assessment. INFORMATION {10} b. Requirements for the Per Capita Grant. INFORMATION {10} c. Revised working budget for fiscal year 2013-2014. ACTION {3} MOTION: THAT THE REVISED WORKING BUDGET FOR FISCAL YEAR 2013-2014 BE ADOPTED. d. Ordinance 2013/2014-3: Tentative Annual Budget and Appropriations. ACTION {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2013/2014-3, TENTATIVE BUDGET AND APPROPRIATIONS FOR FISCAL YEAR 2013-2014. e. Setting the public hearing for the annual budget and appropriations. ACTION {2} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET & APPROPRIATIONS BE SET FOR TUESDAY, SEPTEMBER 17, 2013, AT 6:45 P.M. IN THE MCCULLOUGH BOARD ROOM f. New Policy 3057 Art Collection. ACTION {3} MOTION: THAT THE BOARD ADOPT POLICY 3057 ART COLLECTION. g. Jigsaw: Library/community partnerships such as those developed by the Skokie Public Library. INFORMATION {15} h. Audiotaping board meetings. ACTION {5} XVI. Agenda items for August 2013 regular meeting. INFORMATION AND POSSIBLE ACTION {5} a. Illinois Public Library Annual Report. b. Presentation on investment of library funds by PMA. c. Requirements for Per Capita Grant, continued. d. Executive Director’s midyear performance evaluation. e. Other XVII. Public forum {5} Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15-minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XVIII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, August 20, 2013, 7:00 p.m. 2. Next committee meetings a. Finance—TBD b. Personnel—Monday, July 22, 2013, 7:00 p.m. c. Policy—TBD d. Building and Grounds—Thursday, August 15, 2013, 7:00 p.m. e. Art Acquisition—Monday, July 29, 2013, 6:30 p.m. f. Board Self-Evaluation—TBD 3. Other dates a. Dominican University Trustee Training—Saturday, August 3, 2013 (Gail Borden Public Library). b. Gurnee Days, August 8-11, 2013. i. Testimonial Dinner—Thursday, August 8, 2013, Midlane Country Club. ii. Parade—Sunday, August 11, 2013, Gurnee. b. By other trustees or the director i. Executive Director’s Biennial Trustee Appreciation Dinner—TBD ii. Other XIX. Adjournment. ACTION {<1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 116 minutes} Warren-Newport Public Library District Board of Trustees Regular Meeting July 16, 2013 Agenda page 4 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499