Board of Trustees Regular Meeting January 20, 2015 7:00 PM Meeting Room A AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. RAILS Trustee Coaching Program presentation by John Keister {5} INFORMATION V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {5} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of December 15, 2014. ii. Executive session of December 15, 2014, to remain closed to the public. b. Monthly financial reports for November and December 2014. c. Approval of payrolls for December 2014. d. Approval of bills payable for January 2015. e. Patron suggestions from December 2014. f. Policies: i. 1033 Safe Deposit Box ii. 1035 Legal Counsel and Professional Consultation iii. 2001 Budget and Finance iv. 2010 Routine Banking Procedures v. 2025 Purchasing (Bids/Quotes) vi. 3010 Hours of Operation vii. 3025 Interlibrary Loan viii. 4015 Sponsorship MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. X. Reports of the standing committees. INFORMATION {2} a. Policy & Bylaws—Monday, January 5, 2015, 7:00 p.m. b. Building & Grounds— Thursday, January 15, 2015, 7 p.m. c. Finance— Thursday, January 15, 2015, 8:00 p.m. d. Personnel—No meeting. e. Art Acquisition—Monday, January 5, 2015, 6:00 p.m. XI. Executive Director’s report for January 2015 INFORMATION {2} XII. New business a. Ordinance 2014/2015-6 Abatement of Levy for debt service{2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2014/2015-6, ABATEMENT OF LEVY FOR DEBT SERVICE. b. Ordinance 2014/2015-7 Annual Meeting Schedule for Fiscal Year 2015-2016 {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2014/2015-7, ANNUAL MEETING SCHEDULE FOR FISCAL YEAR 2015-2016. c. Midyear Financial Report from Business Manager Doug Wideburg INFORMATION {10} d. Semi-annual review of closed minutes. ACTION {2} e. Quarterly update of trustee training & development budget vs. actual. INFORMATION{5} f. Other potentially actionable items: Agenda items for February 2015 regular meeting. ACTION {5} XIII. Public forum {15} Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15- minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XIV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, February 17, 2015, 7:00 p.m. 2. Next committee meetings a. Finance—TBD b. Personnel—TBD c. Policy— Monday, March 2, 2015, 7:00 p.m. d. Building and Grounds—TBD e. Art Acquisitions—Monday, March 2, 2015, 6:00 p.m. 3. Other dates a. ILA Trustee Forum Workshop: Saturday, February 14, 2015. Oak Brook. b. Presidents’ Day Legislative Breakfast: Monday, February 16, 2015. Buffalo Grove. c. Love Your Library Reception. In Memory of Carol McConnell. Saturday, February 21, 2015. 10:30 a.m. - 12:00 p.m. b. By other trustees or the director XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 95 minutes}