Board of Trustees Regular Meeting April 21, 2015 7:00 PM Meeting Room A AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of March 17, 2015. ii. Executive session of March 17, 2015, to remain closed to the public. b. Monthly financial reports for March 2015. c. Approval of payrolls for March 2015. d. Approval of bills payable for April 2015. e. Report of trustee training & development: Budget vs. actual expenses year to date. f. Patron suggestions from March 2015. g. Policies: i. 1001 Bylaws ii. 1045 Minutes and Recordings of Exec Sessions iii. 3063 Unattended Children iv. 4045 Social Media MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. V. Item(s) removed from consent agenda, if any. ACTION {5} VI. President’s report. INFORMATION {1} VII. Reports of other trustees. INFORMATION {5} VIII. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. IX. Executive Director’s report for April 2015 INFORMATION {2} X. Reports of the standing committees. INFORMATION {2} a. Policy & Bylaws— Monday, April 13, 2015, 7:00 p.m. b. Building & Grounds— No meeting. c. Finance— Thursday, April 16, 2015, 8:00 p.m. d. Personnel—No meeting. e. Art Acquisition— No meeting XI. Old business a. Status of van acquisition and counter tops in staff lounge renovation INFORMATION AND POSSIBLE ACTION {10} b. Trustee Feedback regarding RAILS consulting agreement INFORMATION {5} XII. New business a. Policy 3055 Display and Literature Distribution. ACTION {2} MOTION: THAT THE POLICY BE APPROVED AS PRESENTED. b. Statement of Economic Interest. INFORMATION{2} c. Other potentially actionable items: Agenda items for May 2015 regular meeting. ACTION {5} i. First draft of budget for fiscal year 2015-2016. ii. Review of applicants for trustee vacancy. iii. Other. XIII. Public forum {15} Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15- minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XIV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, May 19, 2015, 7:00 p.m. 2. Next committee meetings a. Finance—Thursday, May 14, 8:00 p.m. b. Personnel—TBD c. Policy— No May meeting. d. Building and Grounds— Thursday, May 14, 7:00 p.m. e. Art Acquisitions—Monday, May 4, 2015, 6:00 p.m. 3. Other dates a. Bingo in the Books event, Friday, April 24, 2015, 6:30 p.m. b. By other trustees or the director XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration (85) minutes}