Link to WNPL Homepage Board of Trustees Regular Meeting May 19, 2015 7:00 PM Meeting Room A AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction (1) V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected of Regular meeting of April 21, 2015. b. Patron suggestions from April 2015. RESOLVED, THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. Swearing in of trustees elected April 7, 2015, by the secretary {9} VIII. Adjournment sine die, (adjournment “without day”, a final adjournment that has the effect of dissolving the outgoing board) ACTION {1} RESOLVED, THAT THE MEETING BE ADJOURNED SINE DIE. IX. Seating of the board {5} a. Election of President pro tempore. ACTION b. Election of secretary pro-tempore. ACTION c. Call to order, roll call, and determination of quorum. X. Election of officers. Election of president chaired by president pro tempore. New president takes chair upon election and, unless elected as part of a slate of nominees, presides over the elections of vice-president, treasurer, and secretary. New secretary then takes over for secretary pro tempore. ACTION {10} XI. Appointment of committees by new president. ACTION {5} XII. President’s report. INFORMATION {1} XIII. Reports of other trustees. INFORMATION {5} XIV. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. From Lake County Clerk: Abstract of votes in Consolidated Election April 7, 2015 ii. Memoranda from legal counsel, if any. iii. Other. b. Public comments Visitors are asked to introduce themselves at this time and present any issues they wish to discuss. Visitors wishing to address specific agenda items will be granted two to five minutes per item at the discretion of the President not to exceed a total of twenty minutes. XV. Executive Director’s report for May 2015 INFORMATION {2} XVI. Reports of the standing committees INFORMATION {2} a. Policy & Bylaws - No meeting. b. Building & Grounds - Thursday, May 14, 2015, 7:00 pm. CANCELLED c. Finance - Thursday, May 14, 2015, 8:00 p.m. d. Personnel -No meeting. e. Art Acquisition - Monday, May 4, 2015, 6:00 p.m. XVII. Approval of monthly financial reports for April 2015 {1} RESOLVED, THAT THE FINANCIAL REPORTS FOR APRIL 2015 BE APPROVED. XVIII. Approval of bills payable for May 2015 and payrolls for April 2015. {2} a. RESOLVED, THAT THE BILLS PAYABLE FOR MAY 2015 AND THE PAYROLLS FOR APRIL 2015 BE APPROVED FOR PAYMENT. XIX. New business a. Approval of board roster. ACTION {2} RESOLVED, THAT THE BOARD RATIFY THE CURRENT BOARD ROSTER FOR FILING. b. Report on first draft of working budget for fiscal year 2015- 2016. INFORMATION {15} i. Projected expenses for trustee training and development. ii. Expenses for purchase of board materials. c. Signature cards for officers. INFORMATION {5} XX. Other a. RAILS Trustee Coaching Pilot Program Feedback Report. INFORMATION {2} XXI. Enter into Executive Session to consider 1) the employment of legal counsel for the public body and 2) the selection of a person to fill a public office [5 ILCS 120/2.(c)(1); 5 ILCS 120/2.(c)(3)], if needed. ACTION {25} RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION TO CONSIDER THE EMPLOYMENT OF LEGAL COUNSEL FOR THE PUBLIC BODY AND THE SELECTION OF A PERSON TO FILL THE VACANCY IN THE OFFICE OF LIBRARY TRUSTEE. XXII. Reconvene Regular meeting. {2} XXIII. Action as a result of considering the employment of legal counsel for the public body. ACTION {2} XXIV. Action as a result of considering the selection of a person to fill a public office: Appointment of a person to fill the vacant seat on the library board. ACTION {2} XXV. Agenda items for June 2015 regular meeting. INFORMATION AND POSSIBLE ACTION {5} a. Prevailing Wage Ordinance. b. Policy 2040: Wage Scale c. Regular meeting schedule for fiscal year 2015-2016 ready for public posting. d. Adoption of working budget for fiscal year 2015-2016. e. Semi-annual review of closed minutes. f. Other. XXVI. Public forum {15} Visitors who wish to address the Board at this time are asked to introduce themselves. This item on the agenda will take no more than 15 minutes. The President of the Board will divide this 15- minute segment by the number of persons who have requested to speak to the Board to determine the amount of time allotted to each person. The President will then call on those people one at a time to stand and address the Board for no more than the allotted time. XXVII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, June 16, 2015, 7:00 p.m. 2. Next committee meetings a. Finance—Thursday, June 11, 8:00 p.m. b. Personnel—TBD c. Policy— TBD d. Building and Grounds— TBD e. Art Acquisitions—Monday, June 8, 6:00 p.m. 3. Other dates a. Freedom Shrine Dedication Ceremony, Tuesday May 26, 2015, 12:30 p.m. b. Summer Reading program begins Saturday, June 6, 2015. c. Volunteer Luncheon event, Tuesday, June 9, 2015, 11:30 a.m. d. ALA Annual Conference. June 25-30, 2015. San Francisco, CA. b. By other trustees or the director XXVIII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration (155) minutes}