The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting July 21, 2015 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {<1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of June 16, 2015. b. Approval of payrolls for June 2015. c. Approval of bills payable for July 2015. d. Patron suggestions from June 2015. e. Policies: i. 1010 Trustee Code of Ethics ii. 1013 Standards of Trustee Conduct iii. 1050 Correspondence from the Board iv. 3040 Library Services to Schools f. Ordinances i. 2015/2016-1 Building, Sites and Maintenance Levy. ii. 2015/2016-2 Non-Resident Library Card Program. g. Developer donation agreements, if any. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {3} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Warren-Newport Public Library District Board of Trustees Regular Meeting July 21, 2015 Agenda page 2 a. Written: i. Memoranda from legal counsel, if any. ii. Other. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Art Acquisition—Meeting of June 24, 2015. b. Ad hoc Strategic Planning Process Instrument—Meetings of June 25, 2015 and July 16, 2015. c. Building & Grounds— Meeting of July 13, 2015. Cancelled. d. Policy & Bylaws—Meeting of July 13, 2015. e. Finance—Meeting of July 16, 2015. Cancelled. XI. Executive Director’s report for July 2015, to include quarterly report on projects. INFORMATION {5} XII. Unfinished business a. Committee of the Whole. INFORMATION AND POSSIBLE ACTION {10} b. Strategic Planning Process. INFORMATION AND POSSIBLE ACTION {10} XIII. New business a. Modification of working budget for fiscal year 2015-2016 INFORMATION AND ACTION {5} b. Adoption of Ordinance 2015/2016-3 Tentative Annual Budget & Appropriations. ACTION {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2015/2016-3, TENTATIVE BUDGET AND APPROPRIATIONS FOR FISCAL YEAR 2015-2016. c. Setting the public hearing for the annual budget and appropriations. {2} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. Warren-Newport Public Library District Board of Trustees Regular Meeting July 21, 2015 Agenda page 3 MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET & APPROPRIATIONS BE SET FOR MONDAY, SEPTEMBER 21, AT 6:45 P.M. IN THE MCCULLOUGH ROOM d. Policy 1001 Bylaws {5} ACTION e. Policy 1007 E-mail Communication among Trustees {2} ACTION f. Requirements for IPLAR and Per Capita Grant FY 2016. INFORMATION {2} g. Library Disaster Plan. INFORMATION AND POSSIBLE ACTION {10} h. Semi-annual review of closed minutes. ACTION {2} i. Agenda items for August 2015 Committee of the Whole meeting. ACTION {5} i. Term lengths ii. Review of monthly financial statements iii. Policies 1. 1030 Board and Director Responsibilities 2. 1033 Safe Deposit Box 3. 1040 Indemnification and Insurance iv. Other j. Other potentially actionable items: Agenda items for August 2015 regular meeting. ACTION {5} i. Illinois Public Library Annual Report (IPLAR) ii. Application for the Per Capita Grant iii. Strategic Plan iv. Fundraising Retreat v. Other XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XV. Announcements {5} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. Warren-Newport Public Library District Board of Trustees Regular Meeting July 21, 2015 Agenda page 4 a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, August 18, 2015, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—TBD b. Art Acquisitions— Monday, August 3, 2015, 6:00 p.m. c. Ad hoc Strategic Planning Process Instrument—TBD 3. Other dates a. Informational Delivery meeting from Rails, July 22, 2015, 10:00 a.m. – 12:00 p.m. Warren-Newport Public Library, Meeting Rooms A & B. b. Lake County Fairgrounds, July 29 – August 2, 2015. c. Gurnee Days: August 6-9, 2015. b. By other trustees or the Executive Director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 123 minutes} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.