The Warren-Newport Public Library District provides the community with access to information, kindles the imagination of children and adults, and supports lifelong learning.— Mission statement approved by the Board of Trustees, December 13, 2005 Board of Trustees Regular Meeting August 18, 2015 7:00 PM Meeting Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {<1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of July 21, 2015. b. Monthly financial report for June 2015. c. Approval of payrolls for August 2015. d. Approval of bills payable for August 2015. e. Policies: i. 1030 Board and Executive Director Responsibilities ii. 1040 Indemnification and Insurance iii. 1033 Safe Deposit Box (elimination of policy) MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {3} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. Public comments Visitors will be granted 3 minutes to introduce themselves and 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Warren-Newport Public Library District Board of Trustees Regular Meeting August 18, 2015 Agenda page 2 present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Art Acquisition—Meeting of August 3, 2015. b. Committee of the Whole -August 4, 2015. XI. Appointment of ad hoc committee to audit secretary’s minutes for fiscal year 2014-15 for the Illinois Public Library Annual Report. PRESIDENTIAL ACTION {3} XII. Executive Director’s report for August 2015, to include update on strategic planning. INFORMATION {3} XIII. New business a. Term Length. ACTION {5} MOTION: THAT THE BOARD ADOPTS A RESOLUTION REDUCING LIBRARY TRUSTEES’ TERM OF OFFICE TO FOUR YEARS. b. Illinois Public Library Annual Report (IPLAR). INFORMATION AND ACTION {5} MOTION: THAT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT (IPLAR) FOR FISCAL YEAR ENDED JUNE 30, 2015, BE ACCEPTED FOR FILING. c. Per Capita Grant Report. INFORMATION {2} d. Fundraising Workshop. INFORMATION {3} e. Art Acquisition Committee update on projects and funding. INFORMATION AND POSSIBLE ACTION {10} f. Other potentially actionable items: Agenda items for September 2015 regular meeting. ACTION {5} i. Application for the Per Capita Grant ii. Budget and Appropriations Ordinance 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date. Warren-Newport Public Library District Board of Trustees Regular Meeting August 18, 2015 Agenda page 3 iii. Proclamations for Healthy Communities Healthy Youth “Let’s Talk Month” and National Friends of the Library Week in October. iv. Other. XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Public hearing for the annual budget and appropriation: Tuesday, September 1, 2015, 6:45 p.m. 2. Next regular board meeting: Monday, September 21, 2015, 7:00 p.m. 3. Next committee meetings a. Committee of the Whole: Tuesday, September 1, 2015, 7:00 p.m. b. Art Acquisitions: TBD 4. Other dates a. Staff Development Day, Friday, September 18, 2015, Warren-Newport Public Library will be close all day. b. Banned Books Weeks, Sunday, September 27 – Saturday, October 3, 2015 b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 94 minutes} 224 North O’Plaine Road, Gurnee, Illinois 60031 847-244-5150 FAX 847-244-3499 www.wnpl.info Individuals requiring special accommodations as specified by the American with Disabilities Act are requested to notify the Library Director at 847-244-5150 ext.3101 at least 48 hours in advance of this meeting date.