Board of Trustees Regular Meeting October 20, 2015 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {<1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected . Regular meeting of September 21, 2015. b. Monthly financial report for August 2015. c. Approval of payrolls for September 2015. d. Approval of bills payable for September 2015. e. Approval of bills payable for October 2015. f. Patron suggestions from September 2015. g. Approval of Memorandum of Commitment for staff room update project h. Elimination of personnel policies: . 020 Welcome, New Employee! . 040 Introductory Statement . 060 Patron Relations . 051 Employee Acknowledgement Form . 802 Recycling . 804 Employee Commute Options i. Approval of personnel policies: . 115 Serious Illnesses in the Workplace . 528 Suggestions for Improvement MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {3} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: . Memoranda from legal counsel, if any. . Other. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole – October 6, 2015. XI. Executive Director’s report for October 2015, to include quarterly report on projects. INFORMATION {3} XII. Old business a. Update on staff room project. INFORMATION {5} b. Design firm for the staff room project. ACTION {2} c. Update on tween space project. INFORMATION {5} d. Update on shelving of books in series INFORMATION {5} e. Fundraising workshop update. INFORMATION {5} XIII. New business a. Presentation of audited financial statement for fiscal year ended June 30, 2015. ACTION {30} MOVED, THAT THE FINANCIAL STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2015, AS AUDITED BY MCCLURE, INSERRA AND COMPANY, CHARTERED, BE ACCEPTED FOR FILING. b. Resolution to Determine Estimate of Funds Needed. ACTION {2} MOVED, THAT RESOLUTION 2015/2016-2 TO DETERMINE THE ESTIMATE OF FUNDS NEEDED FOR FISCAL YEAR 2015-2016 BE ADOPTED. c. Other potentially actionable items: Agenda items for November 2015 regular meeting. ACTION {5}. i. Annual Levy Ordinance ii. Ordinance Providing For the Execution of an Intergovernmental Agreement with the Library Insurance Management and Risk Control Combination iii. Ordinance Approving Proposed Amendments to LIMRiCC’s Bylaws and Intergovernmental Agreement iv. Year-end bonuses for staff v. Executive director’s annual performance evaluation vi. Treasurer’s report of annual receipts and disbursements XIV. Enter into Executive Session Enter into Executive Session to consider litigation [5ILCS 120/2.(c)(11)] INFORMATION {5} Resolved, that the Board enter into EXECUTIVE SESSION 5 ILCS 120/2.(c)(11), for Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. XV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XVI. Announcements {5} a. By the chair . Communications to the public . Upcoming calendar 1. Fundraising workshop: Saturday, October 17, 2015, 10:00 a.m. to 2:00 p.m. 2. Next regular board meeting: Tuesday, November 17, 2015, 7:00 p.m. 3. Next committee meetings a. Committee of the Whole: TBD b. Finance: TBD c. Buildings & Grounds: TBD d. Policy: TBD e. Personnel: TBD f. Art Acquisitions: November 2, 2015, 6:00 p.m. 4. Other dates a. ILA Annual Conference, October 22 – October 24, 2015 b. By other trustees or the director XVII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 123 minutes}