Board of Trustees Regular Meeting November 17, 2015 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Executive session of October 20, 2015, to remain closed to the public. ii. Regular meeting of October 20, 2015. b. Monthly financial report for September 2015. c. Approval of payrolls for October 2015. d. Approval of bills payable for November 2015. e. Patron suggestions from October 2015. f. Personnel Policy Work: i. 308 Time Off to Vote ii. 309 Bereavement Leave iii. 505 Smoking g. Board Policy Work: i. 2040 Wage Scale ii. 3023 Fine and Fees MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Tween Space presentation by Tiffany Nash, Product Architecture + Design. INFORMATION {15} XI. Reports of the standing committees. INFORMATION {2} a. Art Acquisition—Meeting of November 2, 2015. b. Policy & Bylaws—Meeting of November 3, 2015. c. Finance—Meeting of November 3, 2015. d. Personnel—Meeting of November 3, 2015 e. Personnel—Meeting of November 12, 2015 f. Building & Grounds— No meeting g. Committee of the Whole— No meeting XII. Director’s report for October 2015 INFORMATION {2} XIII. Old Business a. Update on staff room project. INFORMATION {5} b. Committee of the Whole. ACTION {10} c. Fundraising update. INFORMATION {3} XIV. New business a. Ordinance 2015/2016-5: Annual Levy. ACTION {3} MOTION: THAT THE BOARD ADOPT ORDINANCE 2015/2016-5, LEVY FOR FISCAL YEAR 2014-2015. b. Ordinance 2015/2016-6 providing For the Execution of an Intergovernmental Agreement with the Library Insurance Management and Risk Control Combination (“LIMRiCC”). ACTION {3} MOTION: THAT THE BOARD ADOPT ORDINANCE 2015/2016-6, PROVIDING FOR THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE LIBRARY INSURANCE MANAGEMENT AND RISK CONTROL COMBINATION (“LIMRiCC”) c. Ordinance 2015/2016-7 Approving Proposed Amendments to LIMRiCC’s Bylaws and Intergovernmental Agreement. ACTION {3} MOTION: THAT THE BOARD ADOPT ORDINANCE 2015/2016-7, APPROVING PROPOSED AMENDMENTS TO LIMRiCC’S BYLAWS AND INTERGOVERNMENTAL AGREEMENT d. Treasurer’s report of annual receipts and disbursements. ACTION {5} e. Homebound Service. {10} f. Year-end bonuses for staff. ACTION {3} MOTION, THAT THE BOARD AUTHORIZES BONUSES FOR STAFF APPRECIATION IN THE AMOUNT OF $50 PER STAFF MEMBER. g. Semi-annual review of closed Executive Session minutes. INFORMATION {2} h. Other potentially actionable items: Agenda items for December 2015 regular meeting. ACTION {5} i. Semi-annual review of closed Executive Session minutes ii. Annual meeting schedule for FY 2016-2017 ordinance iii. Per Capita Grant report iv. Review of strategic plan initial draft? v. Other XV. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {5} Resolved, that the Board enter into EXECUTIVE SESSION 5 ILCS 120/2(c)(1), for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. XVI. Reconvene Regular Meeting. {1} XVII. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XVIII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, December 15, 2015, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—TBD b. Finance—TBD c. Personnel—TBD d. Policy— TBD e. Building and Grounds—TBD f. Art Acquisitions—Monday, December 7, 2015, 6:00 p.m. b. By other trustees or the director XIX. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 135 minutes}