Warren-Newport Public Library District Board of Trustees Committee Report Form Committee: Buildings and Grounds Committee Date and Location of Meeting: Thursday, February 12, 2014; McCullough Board Room Members Attending: Bob Diehl, Trustee; Socrates Rivers, Chair Administration/Staff/Public: Ryan Livergood, Library Director; Noreen Reese; Kevin Getty; their were 5 Citizens in attendance. Summary of Meeting: The meeting was called to order at 1:07 P.M. 1. Freedom Shrine: Deputy Director Reese stated the Exchange Club is waiting for the new items and will be ready by end of February 2015. The Exchange Club would like to do a dedication sometime in March/April 2015. 2. Staff Lounge and Technical Services Renovations: Kevin Getty updated the committee on the following: The board allocated $12,500 towards this project but the projects will be postponed and added to the 2015/2016 overall capital project budget. The $12,500 that was allocated at this moment: $5,000 towards Light and Light fixture replacement. The remaining funds $7,500 will be held until board decides on another project. 3. Disaster Plan: Still working on the Disaster Plan and should be finished by end of February 2015. 4. Other Items: 1. Snowplowing: Director Livergood expressed concerns about contractor’s performance. Trustee also mentioned additional options for snow removal. The board may want to rebid contract but will have to wait and see. 2. Trustee Diehl expressed concern in regards to additional emergency egress in certain locations within the library. It was mentioned this should be added to next fiscal year capital budgeting process. What’s Next? (Owner-Action Items-Deadline) Recommendation for Board Action, if any (state in the form of a motion[s]): None The meeting was adjourned at 2:04 P.M. Socrates Rivers, Chair 2/2015