Warren-Newport Public Library District Lake County, Illinois Board of Trustees Socrates Rivers, President Andrea Farr Capizzi, Treasurer Ronald J. Friedman, Vice President Robert H. Diehl, Sr. Jo Beckwith, Secretary George Kotsinis Regular Meeting February 17, 2015 Meeting Room A Call to Order, roll call, and determination of quorum Vice President Friedman called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Farr Capizzi, Friedman, and Kotsinis. Trustees absent: Diehl and Rivers. Also present: Executive Director Ryan Livergood, Recording Secretary Janice Marsh, Astrid Tompkins, Connie Vanderspool, George Serdar, Sue Niemi, Vincent Niemi, Jim Hunter, Ray Vickery, Diana Vickery, Barbara McCreary, Steve Weinberg, Phyllis Weinberg, Doug Wideburg, Pat Duncan, Don Duncan, Noreen Reese, Nancy Sheldon, Amy Blanchard, Laurie Styrcula, Mary Hiett, Joseph Hiett, Paula Menia Pena, Jill Ballock, Bill Ballock, Lori McDonald and Tom Colwell. Pledge of Allegiance Vice President Friedman led those present in the Pledge of Allegiance. Reading of Mission Statement Vice President Friedman read the Mission Statement aloud. Rails Trustee Coaching Program presentation by John Keister John Keister discussed a consensus approach to meetings as opposed to Robert Rules of Order. Trustee Diehl arrived at 7:08 p.m. Consent Agenda (Any trustee may remove items from the consent agenda for separate action by the Board) a. Secretary’s Report. Approval of minutes as received or corrected: Regular meeting of January 20, 2015. b. Monthly financial reports for January 2015. c. Approval of payrolls for January 2015. d. Approval of bills payable for February 2015. e. Patron suggestions from January 2015. Secretary Beckwith moved and Trustee Kotsinis seconded that the Consent Agenda be approved as presented. The motion carried on a roll call vote as follows: Ayes: Friedman, Kotsinis, Farr Capizzi, Beckwith, Diehl Absent: Rivers Items(s) removed from consent agenda, if any. None. President’s Report a. ILA Annual President’s Day Legislative Breakfast. Vice President Friedman gave an oral summary of President Rivers’ report. Reports of Other Trustees a. ILA Annual Trustee Forum Workshop Trustee Kotsinis gave an oral report of his attendance. Secretary Beckwith distributed copies of the letter sent to Attorney General Madigan as directed by Board in January. She reported that she had spoken with Shari West regarding the status of the review. She also asked to discard Executive Director search materials from Board cabinet. Vice President Friedman distributed a written report and gave oral summaries of the ILA Trustee Forum Workshop and the Presidents’ Day Legislative Breakfast. Correspondence, Communications, and public comments b. Written: i. Memoranda from legal counsel, if any. None. ii. Other. None. c. Public comments. None. Executive Director’s report for February 2015 INFORMATION Reports of standing committees INFORMATION a. Policy & Bylaws – No meeting b. Building & Grounds – Thursday, February 12, 2015, 1:00 p.m. The Committee report was distributed at the meeting. Trustee Diehl discussed concerns about more exit doors. Trustee Kotsinis asked for clarification about snow removal concerns. c. Finance - Thursday, February 12, 2015, 8:00 p.m. Treasurer Farr Capizzi raised a concern about legal expenses when Trustees contact the attorney directly. Secretary Beckwith called for “orders of the day” to get back on track. Discussion continued. d. Personnel - No Meeting. e. Art Acquisition - No meeting Unfinished Business a. Special Meeting to discuss proper work collaboration. Vice President Friedman moved and Secretary Beckwith seconded to schedule the special meetings to discuss proper work collaboration with Executive Director Livergood, using the Doodle poll to show dates for three consecutive weeks. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Friedman, Beckwith, Farr Capizzi, Diehl Absent: Rivers New Business a. Trustee Vacancy Secretary Beckwith moved and Treasurer Farr Capizzi seconded that Trustee Kondin’s resignation be accepted. The motion carried on a roll call vote as follows: Ayes: Friedman, Beckwith, Diehl, Farr Capizzi, Kotsinis Absent: Rivers Secretary Beckwith moved and Treasurer Farr Capizzi seconded that the Board organize a process for filling the Trustee Vacancy with the goal of having the new board select a trustee following the May 19, 2015 meeting, with the target date of June 16, 2015 to swear in the new trustee. The motion carried on a roll call vote as follows: Ayes: Friedman, Beckwith, Diehl, Farr Capizzi, Kotsinis Absent: Rivers b. Other potentially actionable items: Agenda items for March 2015 regular meeting. Treasurer Farr Capizzi moved and Secretary Beckwith seconded to include discarding Executive Director search materials kept in the Board cabinet on March’s agenda. The motion carried on a roll call vote as follows: Ayes: Diehl, Friedman, Kotsinis, Beckwith, Farr Capizzi Absent: Rivers Vice President Friedman moved and Trustee Diehl seconded to discuss RAILS agreement with John Keister with potential action. The motion failed on a roll call vote as follows: Ayes: Friedman Nays: Farr Capizzi, Diehl, Kotsinis, Beckwith Absent: Rivers Public Forum. None. Announcements a. By the chair: i. Communications to the public. None. ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, March 17, 2015, 7:00 p.m. 2. Next Committee meetings a. Finance –Thursday, March 12, 2015, 8:00 p.m. b. Personnel – TBD c. Policy –Monday, March 2, 2015, 7:00 p.m. d. Building and Grounds – Thursday, March 12, 2015, 7:00 p.m. e. Art Acquisition – Monday, March 2, 2015, 6:00 p.m. 3. Other dates: a. Love your Library Reception. In Memory of Carol McConnell, Saturday, February 21, 2015. 10:30 a.m. – 12:00 p.m. b. By other Trustees or the Executive Director. None. Adjournment Trustee Kotsinis moved and Trustee Diehl seconded the motion that the meeting be adjourned. The motion carried on a voice vote. Vice President Friedman adjourned the meeting at 8:10 p.m. Jo Beckwith Secretary Approved: __________ Janice Marsh Recording Secretary