Warren-Newport Public Library District Lake County, Illinois Board of Trustees Socrates Rivers, President Andrea Farr Capizzi, Treasurer Ronald J. Friedman, Vice President Robert H. Diehl, Sr. Jo Beckwith, Secretary George Kotsinis Regular Meeting March 17, 2015 Meeting Room A Call to Order, roll call, and determination of quorum Vice President Friedman called the meeting to order at 7:01 p.m. Trustees present: Beckwith, Farr Capizzi, Friedman and Kotsinis. Trustees absent: Diehl and Rivers. Also present: Executive Director Ryan Livergood, Recording Secretary Janice Marsh, Jill and Bill Ballock, Connie Vanderspool, George Serdar, Barbara McCreary, Judah Soledad, Jim Hunter, Kristy Trouy, Noreen Reese, Doug Wideburg, Nancy Sheldon, Sharon Burkhart, Diane Stine, Pat Duncan, Don Duncan, Tom Colwell, Lynn Kleine, Laurie Styrcula, Sue Niemi, Diana Vickery, Ray Vickery, Mary and Joe Hiett, Mark Mueller, Karen Mueller, Becky Kotsinis, Lori McDonald, Paula Pena Menia, Donna Morales and Astrid Tompkins. Treasurer Farr Capizzi moved and Secretary Beckwith seconded that the Board invites Trustee Diehl to participate telephonically. The motion carried on a roll call vote as follows: Ayes: Friedman, Beckwith, Farr Capizzi, Kotsinis Absent: Diehl, Socrates Trustee Diehl joined the meeting by phone at 7:05 p.m. Pledge of Allegiance Trustee Diehl led those present in the Pledge of Allegiance. Reading of Mission Statement Vice President Friedman read the Mission Statement aloud. Will August, Security monitor, gave safety instructions. Consent Agenda (Any trustee may remove items from the consent agenda for separate action by the Board) a. Secretary’s Report. Approval of minutes as received or corrected: i. Regular meeting of February 17, 2015. ii. Special meeting of March 2, 2015. b. Monthly financial reports for February 2015. c. Approval of payrolls for February 2015. d. Approval of bills payable for March 2015. e. Patron suggestions from February 2015. f. Policy 3050 Meeting Rooms. Trustee Friedman moved and Trustee Beckwith seconded that items b. through f. of the Consent Agenda be approved. The motion carried on a roll call vote as follows: Ayes: Beckwith, Diehl, Kotsinis, Farr Capizzi, Friedman Absent: Rivers Items(s) removed from consent agenda, if any Secretary Beckwith removed item a.ii. Special meeting of March 2, 2015 from the consent agenda. Trustee Diehl removed item a. i. Regular meeting of February 17, 2015 from the consent agenda. Secretary Beckwith moved and Treasurer Farr Capizzi seconded to approve item a.i. as presented and item a.ii. as corrected. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Beckwith, Diehl, Friedman, Kotsinis Absent: Rivers President’s Report. None. Reports of Other Trustees. Vice President Friedman attempted to contact John Keister via Twitter but was blocked. Correspondence, Communications, and public comments a. Written: i. Memoranda from legal counsel, if any. None. ii. Other. Letter was read regarding Vice President Friedman’s business card requests to WNPL. b. Public comments. None. Executive Director’s report for March 2015 INFORMATION Executive Director Livergood highlighted the success of the February 21, Carol McConnell dedication event. Vice President Friedman requested previous month & year comparison of Web page view hits. Reports of standing committees INFORMATION a. Policy & Bylaws – Monday, March 2, 2015, 7:00 p.m. Amended typo in the report’s minutes. b. Building & Grounds – No meeting c. Finance- Thursday, March 12, 2015, 8:00 p.m. d. Personnel- No Meeting. e. Art Acquisition- Monday, March 2, 2015, 6:00 p.m. New Business a. Presentation of certificate of service to Trustee Ravisankar Kondin. Executive Director Livergood presented the new format of recognition of service & read the document. b. Discarding Executive Director Search materials kept in the Board cabinet. Vice President Friedman moved and Treasurer Farr Capizzi seconded that the Board approve discarding Executive Director Search material kept in the Board cabinet After lengthy discussion, Treasurer Farr Capizzi called the question. Vice President Friedman overruled calling the question and continued to speak. Motion amended Vice President Friedman moved and Secretary Beckwith seconded that the Board approve discarding duplicates of Executive Director Search materials kept in the board cabinet. The motion carried on a roll call vote as follows: Ayes: Friedman, Farr Capizzi, Diehl, Kotsinis, Beckwith Absent: Rivers c. Other potentially actionable items: Agenda items for April 2015 regular meeting. Executive Director Livergood will add to the Agenda Trustee feedback regarding RAILS consulting agreement. Trustee Kotsinis moved and Treasurer Farr Capizzi seconded to add a discussion on the status of van and the counter tops in staff lounge renovation and what will be done in the future. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Diehl, Friedman, Kotsinis, Beckwith Absent: Rivers Trustee Diehl moved and Secretary Beckwith seconded to change agenda to include safety instructions on Policy Committee agenda. The motion carried on a roll call vote as follows: Ayes: Friedman, Beckwith, Diehl, Farr Capizzi, Kotsinis Absent: Socrates Enter into Executive Session. INFORMATION Vice President Friedman moved and Secretary Beckwith seconded that the Board enter into Executive Session 5 ILCS 120/2(c)(11), for Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting to begin at 7:55 p.m. in the McCullough Room including Executive Director Livergood The motion carried on a roll call vote as follows: Ayes: Friedman, Kotsinis, Farr Capizzi, Beckwith, Diehl Absent: Rivers Executive Session started: 8:00 p.m. Reconvene in Open Session The Board reconvened in open session at 8:17 p.m. Public Forum Laurie Styrcula took the microphone and stated her concerns. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, April 21, 2015, 7:00 p.m. 2. Next Committee meetings a. Finance –Thursday, April 16, 2015, 8:00 p.m. b. Personnel – TBD c. Policy –Monday, April 13, 2015, 7:00 p.m. d. Building and Grounds – Thursday, April 16, 2015, 7:00 p.m. e. Art Acquisition – Monday, May 4, 2015, 6:00 p.m. 3. Other dates: a. Deadline to receive letters of interest and resumes for a trustee vacancy: Monday, March 30, 2015. b. Consolidated Election, Tuesday, April 7, 2015. c. Bingo in the Books event, Friday, April 24, 2015, 6:30 p.m. b. By other Trustees or the Executive Director Trustee Beckwith reminded that Policy 3055 Display and Literature Distribution prohibits distribution of campaign literature. Vice President Friedman commended Trustee Diehl for dedication in participation in tonight’s meeting. Adjournment Vice President Friedman moved and Secretary Beckwith seconded that the meeting be adjourned. The motion carried on a voice vote. Vice President Friedman adjourned the meeting at 8:29 p.m. Jo Beckwith Secretary Approved: __________ Janice Marsh Recording Secretary