Warren-Newport Public Library District Lake County, Illinois Board of Trustees Socrates Rivers, President Andrea Farr Capizzi, Treasurer Ronald J. Friedman, Vice President Robert H. Diehl, Sr. Jo Beckwith, Secretary George Kotsinis Regular Meeting April 21, 2015 Meeting Room A Call to Order, roll call, and determination of quorum Vice President called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Diehl, Farr Capizzi, Friedman, and Kotsinis. Trustees absent: Rivers. Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Diana Vickery, Ray Vickery, Sue Niemi, Barbara McCreary, Sharon Burkhart, Richard Palmer, Jim Hunter, Doug Wideburg, Bill & Jill Ballock, Kristy Trouy, Eileen Kranz, Mary Hiett, Joe Hiett, Astrid Tompkins, Cass McHaven, Becky Kotsinis, Paula Menia Pena, Noreen Reese, Jan Marsh, Laurie Styrcula, Pat Duncan, Don Duncan, Amy Blanchard, Lynne Donoghue, Nancy Sheldon, and Tom Colwell. Safety Instructions Will Auguste, Security Monitor, gave safety instructions. Pledge of Allegiance Trustee Diehl led those present in the Pledge of Allegiance. Reading of Mission Statement Vice President Friedman read the Mission Statement aloud. Consent Agenda (Any trustee may remove items from the consent agenda for separate action by the Board) ACTION a. Secretary’s Report. Approval of minutes as received or corrected: i. Regular meeting of March 17, 2015. ii. Executive session of March 17, 2015, to remain closed to the public. b. Monthly financial reports for February 2015. c. Approval of payrolls for March 2015. d. Approval of bills payable for April 2015. e. Reports of trustee training & development: Budget vs. actual expenses year to date. f. Patron suggestions from March 2015. g. Policies: i. 1001 Bylaws ii. 1045 Minutes and Recordings of Exec Sessions iii. 3063 Unattended Children iv. 4045 Social Media Secretary Beckwith moved and Trustee Kotsinis seconded that the Consent Agenda, less items g.i. and g.iii, be approved as presented. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Beckwith, Diehl, Friedman, Farr Capizzi Absent: Rivers Items(s) removed from consent agenda, if any. Trustee Diehl removed item g.i. from the consent agenda. Trustee Kotsinis removed item g. iii. from the consent agenda. Secretary Beckwith moved and Treasurer Farr Capizzi seconded to pass Policy 3063 Unattended Children with the amendment to Article 2, bullet point 8, “At their discretion, staff may call the Gurnee Police Department to report an unattended child.” The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Beckwith, Diehl Nays: Kotsinis Abstain: Friedman Absent: Rivers Trustee Diehl moved and Vice President Friedman seconded to approved Policy 1001 Bylaws with the amendment, to strike “if more than 25” after Security instructions in Section 3.06, bullet 5. The motion carried on a roll call vote as follows: Ayes: Friedman, Beckwith, Kotsinis, Diehl, Farr Capizzi Absent: Rivers President’s Report. President Rivers was absent. No report. Reports of Other Trustees Trustee Diehl reported he was feeling better. Secretary Beckwith announced the RAILS Annual Trustee Workshop, on Saturday, May 16, 2015, at Tinley Park Public Library. She will be attending and invited the other trustees to attend. Also, she just finished a MOOC through the University of Toronto called Library Advocacy Unshushed. Though the program is closed and no longer interactive, the website will be open and accepting registrations indefinitely. It is an eight-week seminar, and she recommended it highly. Vice President Friedman read a written report regarding his candidacy and time serving as WNPL trustee. Correspondence, Communications, and public comments a. Written: i. Memoranda from legal counsel, if any. None. ii. Other. Vice President Friedman read Mark Stoyas’ letter addressed to the Illinois State Board of Elections inquiring about Trustee Friedman’s use of WNPL email in his bid for re-election and in his campaign literature. b. Public comments. Steve Weinberg stood up, took the microphone and expressed his concerns. Trustee Diehl thanked to the Board and all the people supporting him while he was hospitalized and recuperating. The calls, flowers, and letters were received with gratitude. Executive Director’s report for April 2015 INFORMATION Executive Director Livergood announced that WNPL will be doing a monthly word-of-mouth campaign. This month’s topic was the fantastic and free messaging service called Shoutbomb. Executive Director Livergood encouraged everybody to sign up for Shoutbomb. Reports of standing committees INFORMATION a. Policy & Bylaws – Monday, April 13, 2015, 7:00 p.m. b. Building & Grounds – No meeting c. Finance- Thursday, April 16, 2015, 8:00 p.m. d. Personnel- No Meeting e. Art Acquisition- No Meeting Old Business a. Status of van acquisition and counter tops in staff lounge renovation. Executive Director Livergood gave an oral update. Kevin Getty, Head of Technology and Facilities, also gave clarifying information. b. Trustee Feedback regarding RAILS consulting agreement. Executive Director Livergood reminded trustees to submit their written feedback forms by April 30, 2015. New Business a. Policy 3055 Display and Literature Distribution. Secretary Beckwith moved and Trustee Kotsinis seconded to approve Policy 3055 as presented. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Beckwith, Diehl, Farr Capizzi Abstain: Friedman Absent: Rivers b. Statement of Economic Interest. Executive Director Livergood gave an update. He thanked the Trustees for submitting their SEI’s in advance of the deadline. c. Other potentially actionable items: Agenda items for May 2015 regular meeting. i. First draft of budget for fiscal year 2015-2016 ii. Review of applicants for trustee vacancy iii. Other: Discussion of four year vs. six year terms Trustee Farr Capizzi suggested that ED Livergood contact newly elected trustees by email and invite them to suggest agenda items for May. The “Reply All” option should not be used to avoid an OMA violation. Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, May 19, 2015, 7:00 p.m. 2. Next Committee meetings a. Finance –Thursday, May 14, 2015, 8:00 p.m. b. Personnel – TBD c. Policy – No May meeting d. Building and Grounds – Thursday, May 14, 2015, 7:00 p.m. e. Art Acquisition – Monday, May 4, 2015, 6:00 p.m. 3. Other dates: a. Bingo in the Books event, Friday, April 24, 2015, 6:30 p.m. b. By other Trustees or the Executive Director. Executive Director Livergood informed the public that there are still a few seats available for the Bingo in the Books event and encouraged them to buy tickets. Adjournment Secretary Beckwith moved and Vice President Friedman seconded the motion that the meeting be adjourned. The motion carried on a voice vote. Vice President Friedman adjourned the meeting at 8:03 p.m. Jo Beckwith Secretary Approved: __________ Celia Ornelas Recording Secretary