Warren-Newport Public Library District Lake County, Illinois Board of Trustees August 18, 2015 McCullough Room Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Robert H. Diehl, Sr. Tom Colwell, Vice President George Kotsinis Andrea Farr Capizzi, Treasurer Sue Niemi Nancy Sheldon, Secretary Regular Meeting August 18, 2015 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:01 p.m. Trustees present: Beckwith, Colwell, Diehl, Farr Capizzi, Kotsinis, Niemi, and Sheldon. Also present: Deputy Director Noreen Reese, Recording Secretary Celia Ornelas, Jan Marsh, Steve Weinberg, and Doug Wideburg. Pledge of Allegiance Trustee Diehl led those present in the Pledge of Allegiance. Reading of Mission Statement Treasurer Farr Capizzi read the Mission Statement aloud. Safety Instructions Security Monitor Will August gave safety instructions. Consent Agenda (Any trustee may remove items from the consent agenda for separate action by the Board) a. Secretary’s Report. Approval of minutes as received or corrected i. Regular meeting of July 21, 2015. b. Monthly Financial Reports for June 2015 c. Approval of payrolls for August 2015. d. Approval of bills payable for August 2015. e. Policies: i. 1030 Board and Executive Director Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting August 18, 2015– Page 1 ii. 1040 Indemnification and Insurance iii. 1033 Safe Deposit Box (elimination of policy) Trustee Niemi moved and Trustee Diehl seconded that the Consent Agenda be approved as presented. The motion carried on a voice vote. Items(s) removed from consent agenda, if any. None. President’s Report. President Beckwith included a written report in the board packet. President Beckwith passed around Richard Welton’s obituary published in the Chicago Tribune on August 11, 2015. She noted that when Dick Welton was first elected mayor of Gurnee, he was only 30 years old and was the youngest mayor in Illinois. Reports of Other Trustees. None. Correspondence, Communications, and public comments a. Written: i. Memoranda from legal counsel, if any. None ii. Other. Thank you notes from the Welton family and the Livergoods to the Board of Trustees. b. Public comments. Steve Weinberg spoke about his concerns regarding the length of library trustee terms of office. Reports of standing committees a. Art Acquisition – Meeting of August 3, 2015 b. Committee of the Whole – August 4, 2015 Appointment of ad hoc committee to audit secretary’s minutes for FY2014-2015 for the Illinois Public Library Annual Report President Beckwith appointed Trustee Diehl and Trustee Niemi to audit secretary’s minutes for FY2014-2015 for the Illinois Public Library Annual Report. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting August 18, 2015– Page 2 Executive Director’s report for August 2015, to include update on strategic planning Deputy Director Reese gave an oral update. The community survey will be ready to launch on Tuesday, September 1, 2015. Executive Director Livergood will be scheduling interviews with community leaders, and various members of the staff are taking lead on various elements of the project. The Board is scheduled to do a SOAR (strengths, opportunities, aspirations, results) analysis of WNPL at the September Committee of the Whole meeting. New Business a. Term Length. Vice President Colwell moved and President Beckwith seconded that the Board adopts a resolution reducing library Trustees’ terms of office to four years. The motion failed on a roll call vote as follows: Ayes: Colwell, Farr Capizzi, Beckwith Nays: Niemi, Diehl, Sheldon, Kotsinis b. Illinois Public Library Annual Report. Treasurer Farr Capizzi moved and Trustee Niemi seconded that the Illinois Public Library Annual Report (IPLAR) for fiscal year ended June 30, 2015, be accepted for filing. The motion carried on a unanimous voice vote. c. Per Capita Grant Report. Deputy Director Reese gave an oral update. d. Fundraising Workshop. Deputy Director reminded the Board that a Doodle pole was sent for a tentative date of Saturday, October 17, 2015. There were only two trustees responding. Trustees Farr Capizzi, Niemi, Kotsinis, and Sheldon agreed on the date. Trustees Diehl and Colwell will reply later. e. Art Acquisition Committee update on projects and funding Treasurer Farr Capizzi gave information. Secretary Sheldon moved and Treasurer Farr Capizzi seconded to authorize expenditure up to $500.00 from the expandable trust fund to fund the art project. The motion carried on a roll call vote as follows: Ayes: Sheldon, Kotsinis, Niemi, Diehl, Farr Capizzi, Beckwith Nays: Colwell f. Other potentially actionable items for September 2015 regular meeting i. Application for the Per Capita Grant Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting August 18, 2015– Page 3 ii. Budget and Appropriations Ordinance iii. Proclamation for Healthy Communities Healthy Youth “Let’s Talk Month” and National Friends of the Library Week in October. iv. Other Options to improve the audio of the meeting recordings. Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Public hearing for the annual budget and appropriation: Monday, September 1, 2015, 6:45 p.m. 2. Next Regular board meeting: Monday, September 21, 2015, 7:00 p.m. 3. Next Committee meetings a. Committee of the Whole – Tuesday, September 1, 2015, 7:00 p.m. b. Art Acquisition – TBD 4. Other dates: a. Staff Development Day Friday, September 18, 2015, Warren- Newport Public Library will be close all day. b. Banned Book Weeks, Sunday, September 27 – Saturday, October 3, 2015. b. By other Trustees or the Executive Director Trustee Niemi will not be attending the September Regular meeting. Adjournment Treasurer Farr Capizzi moved and Trustee Diehl seconded the motion that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 7:58 p.m. Nancy Sheldon Secretary Approved: __________ Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting August 18, 2015– Page 4 Celia Ornelas Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting August 18, 2015– Page 5