Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Robert H. Diehl, Sr. Tom Colwell, Vice President George Kotsinis Andrea Farr Capizzi, Treasurer Susan K. Niemi Nancy E. Sheldon, Secretary Regular Meeting September 21, 2015 McCullough Room Call to Order, roll call, and determination of quorum President Beckwith called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Colwell, Diehl, Farr Capizzi, Kotsinis and Sheldon Trustees absent: Niemi Also present: Deputy Director Noreen Reese, Recording Secretary Celia Ornelas, Jan Marsh, and Meg Schmaus. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Security Monitor Will August gave safety instructions. Consent Agenda (Any trustee may remove items from the consent agenda for separate action by the Board) ACTION a. Secretary’s Report. Approval of minutes as received or corrected i. Regular meeting of August 18, 2015. ii. Special meeting of September 1, 2015. b. Monthly Financial Report for July 2015. c. Approval of payrolls for July 2015. d. Approval of patron suggestions from July 2015. e. Approval of patron suggestions from August 2015. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting September 21, 2015– Page 1 f. Policies: i. 2005 Investment of Public Funds ii. 4005 Volunteer iii. 4013 Gift Donation Trustee Kotsinis removed item f.iii. from the consent agenda. Treasurer Farr Capizzi moved and Trustee Colwell seconded that the Consent Agenda except item f.iii.be approved The motion carried on a unanimous voice vote. Absent: Niemi Items(s) removed from consent agenda, if any, Treasurer Farr Capizzi moved and President Beckwith seconded to approve policy 4030 Gift Donation with the amendment suggested by George Kotsinis The motion carried on a voice vote. Absent: Niemi President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees Trustee Kotsinis attended the Viking Park Expansion Ribbon Cutting ceremony on September 9, 2015. Secretary Sheldon attended Village of Gurnee Strategic Planning focus group on August 29, the Lake County Women Who Made History program on August 25, and the Viking Park Expansion ceremony. Correspondence, Communications, and public comments a. Written: i. Memoranda from legal counsel, if any. None. ii. Other. None. b. Public comments. None. Reports of standing committees a. Art Acquisition-Meeting of September 14, 2015. b. Committee of the Whole – August 4, 2015. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting September 21, 2015– Page 2 Executive Director’s report for September 2015 Executive Director Ryan Livergood was absent; Deputy Director Reese gave The Executive Director’s report. Secretary Sheldon spoke about issues related to the strategic planning survey posted online. Secretary Sheldon moved and President Beckwith seconded a motion to suspend the Agenda and move to New Business item a. Introduction to Meg Schmaus, New Head of Circulation. The motion carried on a voice vote. Absent: Niemi New Business a. Introduction to Meg Schmaus, New Head of Circulation Deputy Director Reese introduced Meg Schmaus, Head of Circulation. Old Business a. Design firm for the staff room project. Deputy Director Reese gave information, and the board discussed the staff room project and the design proposal from Korte Architecture. b. Design firm for the tween space. Deputy Director Reese gave information. Design of the tween area will be handled by Tiffany Nash of Product Architecture + Design. Treasurer Farr Capizzi left the meeting at 7:41p.m. New Business b. Resolution 2015/2016-1 Proclamation for National Friends of the Library Week. ACTION President Beckwith moved and Trustee Kotsinis seconded to table item b. Resolution 2015/2016-1 Proclamation for National Friends of the Library Week, until Treasurer Farr Capizzi returns and to move to item c. Fundraising Workshop. The motion carried on a voice vote. Absent: Niemi c. Fundraising Workshop. Deputy Director Reese gave information. d. Improving audio quality of meeting recordings. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting September 21, 2015– Page 3 Deputy Director Reese and Kevin Getty provided information about some possible ways to improve the quality of the audio of board meeting recordings. The board will discuss this further at the January meeting. Treasurer Farr Capizzi returned at 7:47 p.m. The Board returned to item b. Resolution 2015/2016-1 Proclamation for National Friends of the Library Week. Secretary Sheldon moved and President Beckwith seconded that the Board approve Resolution 2015/2016-1 Proclamation for National Friends of the Library Week. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Farr Capizzi, Colwell, Sheldon, Beckwith Nays: Diehl Absent: Niemi e. Soffit repair update The soffit repair has been completed. Trustee Diehl left the meeting at 8:02 p.m. f. Shelving of books in series Deputy Director Reese gave information. The Collection Development Committee will explore options. g. Electric Vehicle Charging Station Deputy Director Reese gave information. A charging station will not be pursued further at this time. Trustee Diehl returned to the meeting at 8:11 p.m. h. Other potentially actionable items: Agenda items for October 2015 regular meeting i. Treasurer’s report of annual receipts and disbursements ii. Resolution 2015/2016-2 To Determine Estimate of Funds for 20152016 Fiscal Year Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting September 21, 2015– Page 4 1. Fundraising workshop: Saturday, October 17, 2015, 10:00 a.m. to 2:00p.m. 2. Next Regular board meeting: Tuesday, October 20, 2015, 7:00 p.m. 3. Next Committee meetings a. Committee of the Whole – Tuesday, October 6, 2015, 7:00 p.m. b. Art Acquisition – Monday, November 2, 2015, 6:00 p.m. 4. Other dates: a. Banned Books Weeks, Sunday, September 27 – Saturday, October 3, 2015. b. National Friends of Libraries Week, October 18 – October 24, 2015. c. ILA Annual Conference, October 22 – 24 2015. Executive Director Livergood will be attending. b. By other Trustees or the Executive Director. None. Adjournment Secretary Sheldon moved and Treasurer Farr Capizzi seconded the motion that the meeting be adjourned. The motion carried on a unanimous voice vote. President Beckwith adjourned the meeting at 8:12 p.m. Nancy Sheldon Secretary Approved: __________ Celia Ornelas Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting September 21, 2015– Page 5