Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Robert H. Diehl, Sr. Tom Colwell, Vice President George Kotsinis Andrea Farr Capizzi, Treasurer Sue Niemi Nancy Sheldon, Secretary Regular Meeting November 17, 2015 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Colwell, Diehl, Farr Capizzi, Kotsinis, Niemi and Sheldon Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Leena Samhan, Noreen Reese, Jan Marsh and Tiffany Nash Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Security Monitor Andre Harris gave safety instructions. Treasurer Farr Capizzi moved and President Beckwith seconded to move Public Comments followed by the Tween Space presentation to the top of the agenda. The motion carried on a unanimous voice vote. Correspondence, Communications, and Public Comments b. Public comments. None Tween Space presentation by Tiffany Nash, Product Architecture + Design Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 1 Tiffany Nash spoke about her firm, gave a computer presentation, and answered questions from the Board. Consent Agenda a. Secretary’s Report. Approval of minutes as received or corrected i. Regular meeting of October 20, 2015 b. Monthly Financial Report for September 2015 c. Approval of payrolls for October 2015 d. Approval of bills payable for November 2015 e. Patron suggestions from October 2015 f. Personnel Policy Work: . 308 Time Off to Vote . 309 Bereavement Leave . 505 Smoking g. Board Policy Work: . 2040 Wage Scale . 3023 Fines and Fees Secretary Sheldon removed item g. bullet 2 from the consent agenda. Trustee Diehl removed item g. bullet 1 from the consent agenda. Treasurer Farr Capizzi moved and Trustee Niemi seconded to approve the Consent Agenda as presented with the exception of g. The motion carried on a voice vote. Items(s) Removed from Consent Agenda Treasurer Farr Capizzi moved and President Beckwith seconded to approve Policy 2040 Wage Scale as presented. The motion carried on a unanimous voice vote. Secretary Sheldon moved and Trustee Niemi seconded to approve Policy 3023 Fines and Fees as presented at the meeting. The motion carried on a unanimous voice vote. President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees Trustee Diehl attended the FOL Veteran’s Holiday Event, where he met a very young man who gave him a special drawing. He also attended the Eleanor Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 2 Roosevelt Dramatization; he commented that Leslie Goddard did an excellent job. Trustee Kotsinis mentioned he has been following an interesting series of articles in Slate Magazine about the future of libraries. Correspondence, Communications, and Public Comments a. Written: a. Memoranda from legal counsel, if any. None b. Other. None Reports of Standing Committees a. Art Acquisition – Meeting of November 2, 2015. Secretary Sheldon attended the Art Acquisition Committee, as well. Treasurer Farr Capizzi gave an update on the student art project. b. Policy & Bylaws – Meeting of November 3, 2015. c. Finance – Meeting of November 3, 2015. d. Personnel-Meeting of November 3 and 12, 2015. President Beckwith commented that the instrument for the evaluation of Executive Director Livergood is finalized. Thanks to Trustee Kotsinis, it will be an electronic survey. President Beckwith and Trustee Kotsinis gave instructions and handed paper copies of the survey. Due date for replies will be Tuesday, December 1, 2015. e. Building and Grounds – No meeting f. Committee of the Whole – No meeting Executive Director’s Report for October 2015 Executive Director Livergood was happy to announce the recent acquisition of the new van. Deputy Director Reese did an enormous amount of work on arranging for the donation. The ribbon-cutting party is planned for Saturday, December 12, 2015, at 10:30 a.m. Bob Rohrman will be present for the event President Beckwith mentioned that the Executive Director Livergood was a presenter at ILA Conference. Old Business a. Update on staff room project. Executive Director Livergood gave an oral update. He will have some materials to present the Board at the December Board meeting. b. Committee of the Whole Trustee Niemi moved and Trustee Kotsinis seconded that the Board continue the committee meetings as Committee of the Whole through May, 2017. The motion carried on a roll call vote as follows: Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 3 Ayes: Colwell, Kotsinis, Niemi, Beckwith Nays: Farr Capizzi, Sheldon Abstain: Diehl c. Fundraising update. INFORMATION Executive Director Livergood gave an oral update. The first members have been recruited. The goal for an initial meeting is early 2016. New Business a. Ordinance 2015/2016-5 Annual Levy. Trustee Niemi moved and Secretary Sheldon seconded that the Board adopt Ordinance 2015/2016-5 Levy for Fiscal Year 2014-2015. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Kotsinis, Colwell, Niemi, Sheldon, Beckwith Nays: Diehl b. Ordinance 2015/2016-6 Providing for the Execution of an Intergovernmental Agreement with the Library Insurance Management and Risk Control Combination (“LIMRiCC”). Trustee Niemi moved and President Beckwith seconded that the Board adopt Ordinance 2015/2016-6 providing for the Execution of an Intergovernmental Agreement with the Library Insurance Management and Risk Control Combination (“LIMRiCC”). The motion carried on a roll call vote as follows: Ayes: Kotsinis, Niemi, Farr Capizzi, Sheldon, Colwell, Beckwith Abstain: Diehl c. Ordinance 2015/2016-7 Approving Proposed Amendments to LIMRiCC Bylaws and Intergovernmental Agreement. Trustee Niemi moved and Trustee Colwell seconded that the Board adopt Ordinance 2015/2016-6 Approving Proposed Amendments to LIMRiCC Bylaws and Intergovernmental Agreement. The motion carried on a roll call vote as follows: Ayes: Niemi, Sheldon, Farr Capizzi, Kotsinis, Colwell, Beckwith Abstain: Diehl d. Treasurer’s report of annual receipts and disbursements. Treasurer Farr Capizzi moved and President Beckwith seconded that the Board approve Treasurer’s report annual receipts and disbursements. The motion carried on a roll call vote as follows: Ayes: Sheldon, Colwell, Kotsinis, Niemi, Diehl, Farr Capizzi, Beckwith e. Homebound Service Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 4 Executive Director Livergood and Deputy Director Reese presented statistics in response to Secretary Sheldon’s request for information on homebound delivery. f. Year-end Bonuses for Staff Trustee Niemi moved and Secretary Sheldon seconded that the Board authorize bonuses for staff appreciation in the amount of $50 net per staff member before the end of 2015. The motion carried on a roll call vote as follows: Ayes: Diehl, Niemi, Sheldon, Farr Capizzi, Kotsinis, Beckwith Abstain: Colwell g. Semi-annual review of closed Executive Session minutes. President Beckwith reminded Trustees Sheldon and Colwell to review the closed executive session minutes and recordings at their convenience and make their recommendations for the January agenda. h. Other potentially actionable items: Agenda items for December 2015 regular meeting i. Annual meeting schedule for FY 2016/2017 Ordinance ii. Per Capita Grant report iii. Review strategic plan initial draft iv. Other Public Forum Deputy Director Noreen Reese informed the Board the van is parked outside the building next to the Bookmobile garage in case any Board members want to have a look at it. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, December 15, 2015, 7:00 p.m. 2. Next Committee meetings a. Committee of the Whole – Tuesday, December 1, 2015, 7:00 p.m. b. Personnel – Thursday, December 10, 2015, 7:00 p.m. c. Art Acquisition – Monday, December 7, 2015, 6:00 p.m. 3. Other a. Ribbon-cutting event Saturday, December 12, 2015, 10:30 a.m. b. By other Trustees or the Executive Director Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 5 Adjournment Trustee Niemi moved and Secretary Sheldon seconded the motion that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 8:31 p.m. Nancy Sheldon Secretary Approved: __________ Celia Ornelas Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting November 17, 2015– Page 6