Warren-Newport Public Library District Board of Trustees Committee Report Form Committee: Policy Committee Date and Location of Meeting: Monday, March 2, 2015, McCullough Board Room Members Attending: Sheldon, Livergood, Friedman, Beckwith Also: Kotsinis, Reese, Diehl Summary of Meeting: The meeting was called to order at 7:03 p.m. There was no public comment. Policy 3055 Display and Literature Distribution: Article 1: Eliminated references to political and religious speech. Approved by Attorney Lenzini (PL). Trustee Farr Capizzi arrived at 7:05 p.m. Articles 2 and 3: Distinguished between Display Case and Collection Cases. Removed the prohibition of unspecified “solicitation.” Solicitation of signatures now addressed in Article 5; selling already prohibited in Policy 3060. Approved by PL with a reservation about distinguishing between display vs. collection cases. Article 4: Removed references to political and religious notices. Commercial notices are prohibited. Approved by PL. Article 5: A brand new article attempting to balance the rights of petitioners/leaflet distributors against the rights of patrons. Most ideas came from the policies of other libraries compiled by staff. Ideas prompted by PL: designate an area for these activities; address littering. Further concern of PL: limits on the number of petitioners may be a bit narrow. Discussion of Article 5, intro, points 1 and 2. Ryan will ask PL about “hindered or harassed.” Discussion of designated area for petitioners/leaflet distributors. Consensus was to switch to the location in the front of the building. Discussion will continue at the April meeting. Trustee Friedman left the meeting at 8:08 p.m. Trustee Friedman returned to the meeting at 8:13 p.m. Policy 3063 Unattended Children: Change of minimum age for children to be left alone in the library – from 8 to 10. Change in minimum age of a child responsible for other children at the library – from 12 to 14. Additional criteria for unattended children: must be able to tell library staff their full name, parent or caregiver’s name, and parent or caregiver’s phone number upon request. No consensus on the age change. Defer to April PC meeting. Policy 3050 Meeting Rooms: Add language to clarify the difference in room capacities in situations involving all seating vs. the use of tables. Seating attendees at tables reduces overall room capacity. What’s Next? (Owner-Action Items-Deadline)) Contact Attorney Lenzini with further questions re: 3055, in particular hindered/harassed (Livergood) Recommendation for Board Action, if any (state in the form of a motion[s]): Move that the Board approve Policy 3050 Meeting Rooms as presented (consent agenda) Meeting and Policies for Next Month: April 13, 2015 @ 7 p.m. Policies: 3063, 1045, 4045, 4010, and 3055. The meeting adjourned at 8:13 p.m. Jo Beckwith, Chair 3/2/15