Warren-Newport Public Library District
Board of Trustees
Committee Report Form
Committee: Policy Committee
Date and Location of Meeting: Monday, April 13 2015, McCullough Board Room
Members Attending: Sheldon, Livergood, Beckwith Also: Kotsinis, Reese, Sills, Beda
Summary of Meeting: The meeting was called to order at 7:00 p.m. Six citizens were present. There
was no public comment. Trustee Farr Capizzi arrived at 7:20.
Policy 3063 Unattended Children: Grammar and word clarity changes. Change of minimum age for
children to be left alone in the library – from 8 to 10. Change in minimum age of a person responsible for
other children at the library – from 12 to 16; that person must remain with the child. Additional criteria for
unattended children: must be able to tell library staff their full name, parent or caregiver’s name, and
parent or caregiver’s phone number upon request. Police will be called at closing for unattended children
under age 14.
Policy 1001 Bylaws: Grammar, format, and word clarity changes. Section 3.02: Any four trustees can
call a Special Meeting. To comply with statute 75 ILCS 16/30-50(a). Section 3.06: Add safety instructions
to Order of Business. Section 6.03: Committee appointments of citizen members shall be made with
approval of the Committee Chair and the approval of the majority of the Board.
Policy 1045 Minutes and Recordings of Executive Sessions: Grammar, format, and word clarity
changes. Add reporting if exec session minutes/recordings are reviewed by a trustee or duplicated for
OMA review. Form appended. Removed Board roster from forms in this policy.
Policy 4045 Social Media: Grammar, format, and word clarity changes. Article 4: Replace specific list of
what may be removed with a more general statement.
Policy 3055 Display and Literature Distribution: Recap from March: Article 1: Eliminated references to
political and religious speech. Approved by Attorney Lenzini (PL). Articles 2 and 3: Distinguished between
Display Case and Collection Cases. Removed the prohibition of unspecified “solicitation.” Solicitation of
signatures now addressed in Article 5; selling already prohibited in Policy 3060. Approved by PL with a
reservation about distinguishing between display vs. collection cases. Article 4: Removed references to
political and religious notices. Commercial notices are prohibited. Approved by PL. Article 5: A brand new
article attempting to balance the rights of petitioners/leaflet distributors against the rights of patrons.
Written with advice from PL.
What’s Next? (Owner-Action Items-Deadline))
If approved by the Board, notification of the changes to Policy 3063 should be noted in the library
newsletter and sent to district schools.
Recommendation for Board Action, if any (state in the form of a motion[s]):
Move that the Board approve Policy 3063 Unattended Children as presented (consent agenda)
Move that the Board approve Policy 1001 Bylaws as presented (consent agenda)
Move that the Board approve Policy 1045 Minutes and Recordings of Exec Sessions as presented
Move that the Board approve Policy 4045 Social Media as presented (consent agenda)
Move that the Board approve Policy 3055 Display and Literature Distribution as presented (new business)
Meeting and Policies for Next Month: To be decided by the Policy Committee after the new board is
The meeting adjourned at 8:22 p.m.
Jo Beckwith, Chair