Warren-Newport Public Library District Board of Trustees Committee Report Form Committee: Policy Date and Location of Meeting: Tuesday, September 1, 2015 Members Attending: Jo Beckwith, Tom Colwell, Nancy Sheldon, Andrea Farr Capizzi, Robert Diehl, George Kotsinis, Sue Niemi, Ryan Livergood, Noreen Reese Summary of Meeting: The committee discussed Policy 1033 Safe Deposit Box and recommended that the Board rescind this policy and discontinue use of the safe deposit box via the consent agenda. The committee discussed Policy 1030 Board-Executive Director Responsibilities and recommended that the Board approve the proposed changes to this policy via the consent agenda. The committee discussed Policy 4013 Gift Donation. Exhibit A of this policy, “Receipt of Donated Materials,” is maintained by staff in a desktop publishing application and could not be edited during the meeting. The committee recommended that the Board approve the proposed changes to this policy via the consent agenda with requested edits to be made to Exhibit A, “Receipt of Donated Materials,” by staff. What’s Next? (Owner-Action Items-Deadline) Ryan to ask staff to make requested edits to Policy 4013, Gift Donation Exhibit A, “Receipt of Donated Materials,” and attach to draft version of this policy prior to the next Board meeting. Ryan to ask staff to propose specific policies from the Staff Policy Manual to be discussed as part of the Policy agenda of the next regularly scheduled Committee of the Whole meeting Recommendation for Board Action, if any (state in the form of a motion[s]): Move that the Board approve Policy 2005 Investment of Public Funds as presented. Move that the Board approve Policy 4005 Volunteers as presented. Move that the Board approve Policy 4013 Gift Donation as presented. Meeting and Policies for Next Month: The Staff Policy Manual will be discussed as part of the Policy agenda of the next regularly scheduled Committee of the Whole meeting with specific policies to be addressed to be proposed by staff. WNPLD Form April 2013