Board of Trustees Regular Meeting January 19, 2016 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of December 15, 2015. ii. Executive session of January 12, 2016, to remain closed to the public. b. Monthly financial report for November 2015. c. Approval of payrolls for December 2015. d. Approval of bills payable for January 2016. e. Patron suggestions from December 2015. f. Policies: i. 2003 Fund Balance ii. 3005 Confidentiality iii. 3065 Technology Use by the Public MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Staff room presentation by Tiffany Nash, Product Architecture + Design. INFORMATION {15} XI. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of January 5, 2016 b. Personnel—Meeting of January 12, 2016 c. Art Acquisition—Meeting of January 18, 2016 XII. Director’s report for December 2015. INFORMATION {2} XIII. Old Business a. Update on tween space project. INFORMATION {10} b. Fundraising update. INFORMATION {3} XIV. New business a. Staff Room Budget. POSSIBLE ACTION {5} b. Ordinance 2015/2016-8 Abatement of Levy for debt service. {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2015/2016-8, ABATEMENT OF LEVY FOR DEBT SERVICE. c. Semi-annual review of closed minutes. ACTION {2} d. Appointment of Board Self-Evaluation Committee. ACTION {5} e. Other potentially actionable items: Agenda items for February 2016 regular meeting. ACTION {5} i. Midyear Financial Report ii. Other XV. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {30} Resolved, that the Board enter into EXECUTIVE SESSION 5 ILCS 120/2(c)(1), to consider the performance of the library director. XVI. Reconvene Regular Meeting. {1} XVII. Motion(s) as a result of Executive Session. POSSIBLE ACTION {2} XVIII. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XIX. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, February 16, 2016, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—Tuesday, February 2, 2015 b. Art Acquisitions—TBD 3. ILA Trustee Forum Workshop: Saturday, February 13, 2016 at the Chicago Marriott Oak Brook 4. 26th Annual Presidents’ Day Library Legislative Breakfast: Monday, February 15, 2016 at the Arboretum Club, Buffalo Grove b. By other trustees or the director XX. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 142 minutes}