Board of Trustees Regular Meeting February 16, 2016 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of January 19, 2016. ii. Executive session of January 19, 2016, to remain closed to the public. b. Monthly financial report for December 2015. c. Approval of payrolls for January 2015. d. Approval of bills payable for February 2016. e. Patron suggestions from January 2016. f. Personnel Policies for approval: i. 101 Nature of Employment ii. 103 Equal Employment Opportunity iii. 104 Ethics and Conduct g. Personnel Policy for elimination: i. 102 Employee Relations h. Board Policies for approval: i. 1003 Electronic Participation at Meetings ii. 2007 Debt MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} a. ILA Annual Presidents’ Day Legislative Breakfast VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Art Acquisition—Meeting of February 1, 2016 b. Committee of the Whole—Meeting of February 2, 2016 XI. Director’s report for January 2016. INFORMATION {2} XII. Old Business a. Recording meetings: audio quality, usage, cost. INFORMATION AND POSSIBLE ACTION {15} b. The Point and staff room project updates. INFORMATION {10} c. Fundraising update. INFORMATION {3} XIII. New business a. Midyear Financial Report from Business Manager Doug Wideburg INFORMATION {10} b. RFID retagging project. INFORMATION AND POSSIBLE ACTION {15} c. Policy 1001: Bylaws ACTION {20} d. Policy 1057: Advisory Groups ACTION {10} e. Other potentially actionable items: Agenda items for March 2016 regular meeting. ACTION {5} i. Adopt WNPL Strategic Plan 2016-2018 XIV. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {5} Resolved, that the Board enter into EXECUTIVE SESSION 5 ILCS 120/2(c)(1), to consider the performance of the library director. XV. Reconvene Regular Meeting. {1} XVI. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XVII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, March 15, 2016, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—Tuesday, March 1, 2016 b. Art Acquisitions—TBD 3. Bingo in the Books: Friday, April 29, 2016, 6:30 p.m. 4. LACONI Trustee Banquet: Friday, May 13, 2016, 6:00 p.m. at Alta Villa Banquets in Addison b. By other trustees or the director XVIII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 156 minutes}