Board of Trustees Regular Meeting May 17, 2016 7:00 PM Carol’s Storytime Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of April 19, 2016. b. Monthly financial report for March 2016. c. Approval of payrolls for April 2016. d. Approval of bills payable for May 2016. e. Patron suggestions from April 2016. f. Board Policies for approval: i. 1030 Board/Director Responsibilities g. Personnel Policies for approval: i. 105 Personal Relationships in the Workplace MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of April 5, 2016 i. Buildings and Grounds b. Committee of the Whole—Meeting of May 2, 2016 i. General ii. Finance iii. Buildings and Grounds iv. Personnel v. Policy XI. Director’s report for April 2016. INFORMATION {2} XII. Old Business a. The Point and staff room project updates. INFORMATION {5} b. Fundraising update. INFORMATION {5} XIII. New business a. 1010 Trustee Code of Ethics and Behavior ACTION {5} MOTION: THAT THE POLICY BE APPROVED AS PRESENTED AND POLICY 1013 STANDARDS OF CONDUCT BE ELIMINATED. b. 3046 The Point ACTION {5} MOTION: THAT THE POLICY BE APPROVED AS PRESENTED c. “New and Notable” Library Programs and Services. INFORMATION {5} d. 2016 Building Tour. INFORMATION {45} e. Other potentially actionable items: Agenda items June 2016 regular meeting. ACTION {5} i. Prevailing Wage Ordinance. ii. Transfer to Special Reserve Fund Ordinance. iii. Annual Meeting Schedule for Fiscal Year 2016-2017 Ordinance. iv. Adoption of working budget for fiscal year 2016-2017. v. Semi-annual review of closed minutes. vi. Other. XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. No bookmobile service (RFID retagging): Thursday, May 19 and Friday, May 20, 2016 2. WNPL limited service: June 6 – 10, 2016 3. Next regular board meeting: Tuesday, June 21, 2016, 7:00 p.m. 4. Next committee meetings a. Committee of the Whole—Tuesday, June 7, 2016, 7:00 p.m. 5. Art Advisory Group: TBD b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 137 minutes}