Board of Trustees Regular Meeting June 21, 2016 7:00 PM Meeting Room A AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of May 17, 2016. b. Monthly financial report for April 2016. c. Approval of payrolls for May 2016. d. Approval of bills payable for June 2016. e. Patron suggestions from May 2016. f. Board Policies for approval: i. 1017 Board Self-Evaluation ii. 4018 Naming Facilities MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of June 7, 2016 i. General ii. Finance iii. Buildings and Grounds iv. Policy XI. Director’s report for May 2016. INFORMATION {2} XII. Old Business a. The Point and staff room project updates. INFORMATION {5} XIII. New business a. Adoption of working budget for fiscal year 2016-2017 ACTION {5} b. 4025 Public and Community Relations Policy ACTION {5} MOTION: THAT THE POLICY BE APPROVED AS PRESENTED AND POLICY 4020 NEWS MEDIA RELATIONS BE ELIMINATED. c. Ordinance 2015-2016-10 Prevailing Wage Rate for FY 2016- 2017 ACTION {2} d. Ordinance 2015-2016-11 Transfer to the Special Reserve Fund ACTION {2} e. Ordinance 2015-2016-12 Annual Meeting Schedule for Fiscal Year 2016-2017 ACTION {10} f. Semi-annual review of closed minutes. INFORMATION {1} g. Proposed staff development day: Friday, September 23, 2016 POSSIBLE ACTION {5} h. “New and Notable” Library Programs and Services. INFORMATION {5} i. Other potentially actionable items: Agenda items July 2016 regular meeting. ACTION {5} i. Tentative Budget and Appropriations Ordinance ii. Building, Sites & Maintenance Ordinance iii. Annual review of non-resident card participation iv. Audit of closed minutes v. Begin work on audit vi. Begin work on IPLAR vii. Begin work on Per Capita Grant viii. New and Notable ix. Other XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, July 19, 2016, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—Tuesday, July 5, 2016, 7:00 p.m. 3. Bikers for Books: August 28, 10 AM to 12 PM 4. The Point Grand Opening Celebration: TBD 5. Art Advisory Group: TBD b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 107 minutes}