Regular Meeting July 19, 2016 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes i. Regular meeting of June 21, 2016. b. Monthly financial report for May 2016. c. Approval of payrolls for June 2016. d. Approval of bills payable for July 2016. e. Patron suggestions from June 2016. f. Board Policies for approval: i. 3070 Food Allergies ii. 4030 FOIA g. Ordinances i. 2016/2017-1 Building, Sites and Maintenance Levy. ii. 2016/2017-2 Non-Resident Library Card Program. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of July 5, 2016 i. General ii. Finance iii. Buildings and Grounds iv. Policy XI. Director’s report for June 2016. INFORMATION {2} XII. Old Business a. The Point and staff room project updates. INFORMATION {5} XIII. New business a. Policy 2013 Audit ACTION {5} MOTION: THAT THE POLICY BE APPROVED AS PRESENTED b. Ordinance 2016/2017-3 Amending Budget and Appropriation Ordinance for FY 2015-2016. ACTION {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2016/2017-3, AMENDING BUDGET AND APPROPRIATION FOR FISCAL YEAR 2015-2016. c. Adoption of Ordinance 2016/2017-4 Tentative Annual Budget & Appropriation. ACTION {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2016/2017-4, TENTATIVE BUDGET AND APPROPRIATION FOR FISCAL YEAR 2016-2017. d. Setting the public hearing for the annual budget and appropriation. {2} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET & APPROPRIATION BE SET FOR TUESDAY, SEPTEMBER 20, AT 6:45 P.M. IN THE MCCULLOUGH ROOM e. Requirements for IPLAR and Per Capita Grant FY 2017. INFORMATION {2} f. Semi-annual review of closed minutes. ACTION {2} g. “New or Notable” Library Programs and Services. INFORMATION {5} h. Other potentially actionable items: Agenda items August 2016 regular meeting. ACTION {5} i. Illinois Public Library Annual Report (IPLAR) ii. Other XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, August 16, 2016, 7:00 p.m. 2. Next committee meetings a. Committee of the Whole—Tuesday, August 2, 2016, 7:00 p.m. 3. Bikers for Books: August 28, 10 AM to 3 PM 4. The Point Grand Opening Celebration: August 13, 10 AM 5. ILA Annual Conference, Donald E. Stephens Convention Center, October 18-20, 2016 (Trustee Day is Thursday, October 20, 2016). b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 92 minutes}