Board of Trustees Regular Meeting August 16, 2016 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {<1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes i. Regular meeting of July 19, 2016. b. Monthly financial report for June 2016. c. Approval of payrolls for July 2016. d. Approval of bills payable for August 2016. e. Patron suggestions from July 2016. f. Board Policies for approval: i. 3007 Standards of Public Service g. Developer donation agreements, if any. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {3} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of August 2, 2016 i. General ii. Finance iii. Buildings and Grounds iv. Policy XI. Executive Director’s report for July 2016 INFORMATION {3} XII. New business a. Policy 3020 Circulation ACTION {5} MOTION: THAT POLICY 3020 BE APPROVED AS PRESENTED b. Policy 3023 Fines and Fees ACTION {5} MOTION: THAT POLICY 3023 BE APPROVED AS PRESENTED c. Policy 3035 Reference and Readers Advisory Services ACTION {5} MOTION: THAT POLICY 3035 BE ELIMINATED d. Parking lot INFORMATION AND POSSIBLE ACTION {20} e. Illinois Public Library Annual Report (IPLAR) INFORMATION AND ACTION {5} MOTION: THAT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT (IPLAR) FOR FISCAL YEAR ENDED JUNE 30, 2016, BE ACCEPTED FOR FILING. f. New or Notable INFORMATION {10} g. Other potentially actionable items: Agenda items for September 2016 regular meeting. ACTION {5} i. Budget and Appropriations Ordinance ii. National Friends of the Library Week in October. iii. Other. XIII. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XIV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Public hearing for the annual budget and appropriation: Tuesday, September 20, 2016, 6:45 p.m. 2. Next regular board meeting: Tuesday, September 20, 2016, 7:00 p.m. 3. Next committee meetings a. Committee of the Whole: Tuesday, September 6, 2016, 7:00 p.m. 4. Other dates a. Bikers for Books, Sunday, August 28, 2016 from 10:00 a.m. to 3:00 p.m. b. First day to circulate nomination petitions for April 2017 election: Tuesday, September 20, 2016 c. Banned Books Week, Sunday, September 25 – Saturday, October 1, 2016 b. By other trustees or the director XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 116 minutes}