Board of Trustees Regular Meeting October 17, 2016 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {1} III. Reading of the Mission Statement. {<1} IV. Safety Instruction. {1} V. Presentation of audited financial statement for fiscal year ended June 30, 2016. ACTION {30} MOVED, THAT THE FINANCIAL STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2016, AS AUDITED BY MCCLURE, INSERRA AND COMPANY, CHARTERED, BE ACCEPTED FOR FILING. VI. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected . Public Hearing: Budget & Appropriation for Fiscal Year 2016-2017 held on September 20, 2016. . Regular meeting of September 20, 2016. b. Monthly financial report for August 2016. c. Approval of payrolls for September 2016. d. Approval of bills payable for October 2016. e. Patron suggestions from September 2016. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VII. Item(s) removed from consent agenda, if any. ACTION {3} VIII. President’s report. INFORMATION {1} IX. Reports of other trustees. INFORMATION {5} X. Correspondence, communications, and public comments. INFORMATION {20} a. Written: . Memoranda from legal counsel: Reimbursement of Expenses. . Other. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XI. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of October 4, 2016. . General. . Finance. . Buildings and Grounds. . Policy. . Personnel. XII. Executive Director’s report for October 2016, to include quarterly report on projects. INFORMATION {3} XIII. Old business a. Evaluation of Executive Director. {5} b. Enabling “Reading History” in Sierra ILS. POSSIBLE ACTION {5} XIV. New business a. Resolution to Determine Estimate of Funds Needed. ACTION {2} MOVED, THAT RESOLUTION 2016/2017-2 TO DETERMINE THE ESTIMATE OF FUNDS NEEDED FOR FISCAL YEAR 2016-2017 BE ADOPTED. b. “New and Notable” Library Programs and Services. INFORMATION {5} c. Other potentially actionable items: Agenda items for November 2016 regular meeting. ACTION {5} i. Annual Levy Ordinance ii.Year-end bonuses for staff iii. Executive director’s annual performance evaluation iv. Treasurer’s report of annual receipts and disbursements XV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XVI. Announcements {5} a. By the chair . Communications to the public . Upcoming calendar 1. Next regular board meeting: Tuesday, November 15, 2016, 7:00 p.m. 2. Next committee meetings: a. Committee of the Whole: Tuesday, November 1, 2016, 7:00 p.m. 3. Other dates: a. Nationals Friends of Libraries Week, October 16 – October 22, 2016. b. ILA Annual Conference, October 18 – October 20, 2016. b. By other trustees or the director XVII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 113 minutes}