Board of Trustees Regular Meeting December 20, 2016 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instructions {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes as received or corrected i. Regular meeting of November 15, 2016. ii. Executive session of November 15, 2016, to remain closed to the public. b. Monthly financial report for October 2016. c. Approval of payrolls for November 2016. d. Approval of bills payable for December 2016. e. Approval of Personnel Policy 512 Business Travel Expenses. f. Patron suggestions from November 2016. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {2} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Executive Director’s report for December 2016. INFORMATION {3} XI. Committee and Advisory Group reports. INFORMATION {2} a. Committee of the Whole—Meeting of December 6, 2016. i. General. ii. Finance. iii. Buildings and Grounds. iv. Policy. v. Personnel. XII. New business a. Policy 3015 Materials Selection. ACTION{5} b. Requirements for the Per Capita Grant for fiscal year 2017. INFORMATION {10} c. Submission of application for Illinois Public Library Per Capita Grant for fiscal year 2017. ACTION {2} MOTION: THAT THE APPLICATION FOR THE ILLINOIS PUBLIC LIBRARY PER CAPITA GRANT FOR FISCAL YEAR 2017 BE SUBMITTED. d. Other potentially actionable items: Agenda items for January 2017 regular meeting. ACTION {5} i. Bond Levy Abatement Ordinance ii. Appointment of Board Self-Evaluation Committee iii. Midyear Financial Report iv. Semi-annual review of closed minutes v. Other XIII. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {30} Resolved, that the Board enter into EXECUTIVE SESSION 5 ILCS 120/2(c)(1), to discuss performance of the executive director. XIV. Reconvene Regular Meeting. {1} XV. Motion(s) as a result of Executive Session. POSSIBLE ACTION {2} XVI. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XVII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, January 17, 2017, 7:00 p.m. 2. Next committee meetings: a. Committee of the Whole: Tuesday, January 3, 2017, 7:00 p.m. b. By other trustees or the director XVIII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 119 minutes}