Warren-Newport Public Library District
Board of Trustees
Committee of the Whole Report –
Committee, Date, and Location: Tuesday, February 2, 2016, McCullough Board Room
Members Attending: Tom Colwell, George Kotsinis, Sue Niemi, Nancy Sheldon, Ryan Livergood, Jo
Beckwith Absent: Bob Diehl, Andrea Farr Capizzi
Also Attending: Noreen Reese
Recording meetings: The cost of recording meetings was discussed, as was the value of the
transparency this provides to residents. Further information was requested for the Feb regular board
meeting regarding the cost of: 1) using YouTube; 2) uploading and circulating copies; 3) better
microphones to improve audio quality; and 4) hosting videos on the library website.
The second draft of the Strategic Plan was discussed. A Board Philosophy statement was agreed upon.
Assessments and completion dates will be added for the March CW with the goal of Board approval at
the March regular Board meeting.
Ryan detailed the agenda for the first meeting of the fundraising board. Jo will attend to offer Board
support. We are willing to help in any way.
Art Acquisitions Committee: Consensus was to take this out of the Committee of the Whole structure and
make it an Art Advisory Group. Jo will edit the Bylaws accordingly and draft a separate policy to cover art
and other like groups for the Feb Board meeting.
What’s Next? (Owner -Action Items -Deadline):
Ryan and Kevin: Research recording issues listed above for Feb Board Meeting
Jo: Draft a policy on Advisory Groups; Edit Bylaws accordingly to remove Art from CW, both for Feb
Recommendation(s) for Board Action: None
Agenda item(s) for next Committee of the Whole:
Strat Plan (final draft)