Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Robert H. Diehl, Sr. Tom Colwell, Vice President George Kotsinis Andrea Farr Capizzi, Treasurer Sue Niemi Nancy Sheldon, Secretary Regular Meeting March 15, 2016 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Colwell, Kotsinis, and Niemi Trustees absent: Diehl, Farr Capizzi, and Sheldon Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Kevin Getty, Meg Schmaus, Amy Meyer, Jan Marsh, and Noreen Reese. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Security Monitor Will Auguste gave safety instructions. Consent Agenda a. Secretary’s Report. Approval of minutes as received or corrected i. Regular meeting of February 16, 2016. ii. Executive session of February 16, 2016, to remain closed to the public. b. Monthly Financial Report for January 2016. c. Approval of payrolls for January 2016 and February 2016. d. Approval of bills payable for March 2016. e. Patron suggestions from February 2016. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting March 15, 2016– Page 1  f. Personnel Policies for approval: i. 107 Immigration Law Compliance ii. 108 Conflicts of Interest iii. 110 Outside Employment iv. 112 Confidentiality and Non-Disclosure v. 114 Disability Accommodation Trustee Niemi moved and Trustee Kotsinis seconded to accept the Consent Agenda items a through f. The motion carried on a voice vote. Absent: Sheldon, Farr Capizzi, Diehl Items(s) removed from consent agenda. None. President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees Trustee Kotsinis mentioned that his son James was very impressed with the Explore Illinois Underground Railroad program presented by the FOL on February 20. He felt the program was very informative and well done. Correspondence, Communications, and Public Comments a. Written: i. Memoranda from legal counsel. None. ii. Other Letter sent to the Art Acquisition Committee Members by the Board of Trustees, notifying members of the approval of Policy 1057 Advisory Groups at last month’s meeting, the elimination of standing committees, and the renaming of the AAC to Art Advisory Group. b. Public comments. None. Treasurer Farr Capizzi arrived at 7:02 p.m. Reports of Standing Committees a. Committee of the Whole – Meeting of March 1, 2016 i. General ii. Finance iii. Building and Grounds Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting March 15, 2016– Page 2  Trustee Colwell will provide the report for the next Regular Board meeting. iv. Personnel Executive Director’s Report for February 2016 Executive Director Livergood presented a written report in the packet. He introduced Amy Meyer, our new Head of Tech Services. Old Business a. Adoption of WNPL Strategic Plan 2016–2018 Executive Director Livergood gave an oral summary. Treasurer Farr Capizzi moved and Trustee Niemi seconded to accept the WNPL Strategic Plan 2016–2018 as presented. The motion carried on a voice vote. Absent: Sheldon, Diehl b. The point and staff room project updates. Executive Director Livergood gave an oral update. c. RFID retagging project and possible closure. Executive Director Livergood gave an oral update, and the Board discussed the options. Trustee Niemi moved and President Beckwith seconded to close the Library from Monday, June 6, through Friday, June 10, 2016, for the RFID tagging project. The motion carried on a voice vote. Absent: Sheldon, Diehl d. Fundraising update. Executive Director Livergood gave a fundraising update. New Business a. Ordinance 2015/2016-9 Amending the Purpose of the Special Reserve Fund Executive Director Livergood gave an oral explanation and answered questions from the Board. Treasurer Farr Capizzi moved and Vice President Colwell seconded that the Board accept Ordinance 2015/2016-9, Amending the Purpose of the Special Reserve Fund as presented with the amendments of listing a bookmobile as Item 1.e., and adjusting the cost estimate to $652,000. The motion carried on a roll call vote as follows: Ayes: Niemi, Kotsinis, Colwell, Farr Capizzi, Beckwith Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting March 15, 2016– Page 3  Absent: Sheldon, Diehl b. Other potentially actionable items: Agenda items for April 2016 regular meeting. None. Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, April 19, 2016, 7:00 p.m. 2. Next Committee meetings a. Committee of the Whole – Tuesday, April 5, 2016, 7:00 p.m. 3. Art Advisory Group: TBD 4. Bingo in the Books: Friday, April 29, 2016, 6:30 p.m. 5. LACONI Trustee Banquet: Friday, May 13, 2016, 6:00 p.m. at Alta Villa Banquets in Addison b. By other Trustees or the Executive Director i. Trustee Niemi asked if there was interest in getting a Board table for Bingo in the Books. She will organize this effort. ii. Executive Director Livergood announced that on Thursday, March 17, 2016, the Library will receive a donation from The Helen N. Morrow Trust. Treasurer Farr Capizzi suggested recognizing Helen N. Morrow with a moment of silence at the next Board meeting. Adjournment Trustee Niemi moved and Vice President Colwell seconded the motion that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 7:41 p.m. Jo Beckwith, President Acting Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting March 15, 2016– Page 4  Approved: Celia Ornelas Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting March 15, 2016– Page 5