Warren-Newport Public Library District Lake County, Illinois Board of Trustees Regular Meeting July 19, 2016 McCullough Room Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Robert H. Diehl, Sr. Tom Colwell, Vice President George Kotsinis Andrea Farr Capizzi, Treasurer Sue Niemi Nancy Sheldon, Secretary Regular Meeting July 19, 2016 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:03 p.m. Trustees present: Beckwith, Diehl, Kotsinis, and Niemi Trustees absent: Colwell, Far Capizzi, and Sheldon Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Noreen Reese, Jan Marsh, and Eddie Kristan Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Security Monitor Eddie Kristan gave safety instructions. Consent Agenda a. Secretary’s Report. i. Approval of minutes for Regular meeting June 21, 2016 b. Monthly Financial Report for May 2016. c. Approval of payrolls for June 2016. d. Approval of bills payable for July 2016. e. Patron suggestions from June 2016. f. Board Policies for approval: i. 3070 Food Allergies ii. 4030 FOIA Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting July 19, 2016– Page 1 g. Ordinances i. 2016/2017-1 Building, Sites and Maintenance Levy. ii. 2016/2017-2 Non-Resident Library Card Program. Trustee Diehl removed items d., f., and g. i. from the consent agenda. Trustee Niemi moved and President Beckwith seconded to accept items a., b., c., e., and g. ii. from the Consent Agenda. The motion carried on a voice vote. Absent: Sheldon, Farr Capizzi, Colwell Items(s) removed from consent agenda. Trustee Niemi moved and President Beckwith seconded to approve items d., f., and g. i. from the Consent Agenda as presented. The motion carried on a voice vote. Absent: Farr Capizzi, Sheldon, Colwell President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Correspondence, Communications, and Public Comments a. Written: i. Memoranda from legal counsel. None. ii. Other. None. b. Public comments. None. Reports of Standing Committees a. Committee of the Whole – Meeting of July 5, 2016 i. General ii. Finance iii. Building and Grounds iv. Policy Executive Director’s Report for June 2016 Executive Director Livergood presented a written report in the packet. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting July 19, 2016– Page 2 Old Business a. The point and staff room project updates. Executive Director Livergood gave an oral update. New Business a. Policy 2013 Audit Secretary Sheldon arrived at 7:22 p.m. Trustee Niemi moved and President Beckwith seconded that the Board adopt Policy 2013 Audit as presented. The motion carried on a roll call vote as follows: Ayes: Niemi, Kotsinis, Diehl, Sheldon, Beckwith Absent: Colwell, Farr Capizzi b. Ordinance 2016/2017-3 Amending Budget and Appropriation Ordinance Fiscal Year 2015/2016 Trustee Niemi moved and Trustee Kotsinis seconded that the Board adopt Ordinance 2016/2017-3 Amending Budget and Appropriation Ordinance FY 2015/2016. The motion carried on a roll call vote as follows: Ayes: Sheldon, Niemi, Diehl, Kotsinis, Beckwith Absent: Colwell, Farr Capizzi c. Adoption of Ordinance 2016/2017-4 Tentative Annual Budget & Appropriation. President Beckwith moved and Trustee Kotsinis seconded that the Board adopt Ordinance 2016/2017-4 Tentative Budget and Appropriation for Fiscal Year 2016-2017. The motion carried on a roll call vote as follows: Ayes: Sheldon, Niemi, Kotsinis, Beckwith Nays: Diehl Absent: Colwell, Farr Capizzi d. Setting the public hearing for the annual budget and appropriation President Beckwith moved and Trustee Niemi seconded that the public hearing for the Annual Budget and Appropriation be set for Tuesday, September 20, at 6:45 p.m. in the McCullough Room. The motion carried on a roll call vote as follows: Ayes: Diehl, Niemi, Sheldon, Kotsinis, Beckwith Absent: Colwell, Farr Capizzi e. Requirements for IPLAR and Per Capita Grant FY 2017 Executive Director Livergood gave an oral report. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting July 19, 2016– Page 3 f. Semi-annual review of closed minutes Trustee Kotsinis moved and Secretary Sheldon seconded to accept the semi-annual review of Executive Session closed minutes and recordings as presented and that the Board authorize the actions recommended in the report. The motion carried on a roll call vote as follows: Ayes: Sheldon, Niemi, Kotsinis, Diehl, Beckwith Absent: Colwell, Farr Capizzi g. “New and Notable” Library Programs and Services. Executive Director shared information from outreach services provided by WNPL. h. Other potentially actionable items: Agenda items for August 2016 regular meeting. i. Illinois Public Library Annual Report (IPLAR) ii. Parking lots update Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Next Regular board meeting: Tuesday, August 16, 2016, 7:00 p.m. 2. Next Committee meetings a. Committee of the Whole – Tuesday, August 2, 2016, 7:00 p.m. 3. Bikers for Books: August 28, 10 to 3 p.m. 4. The Point Grand Opening Celebration: Saturday, August 13, 10 a.m. 5. ILA Annual Conference, Donald E. Stephens Convention Center, October 18–20, 2016. Trustee Day is Thursday, October 20, 2016. b. By other Trustees or the Executive Director. President Beckwith shared news that Carla Hayden was recently appointed as Librarian of Congress. Executive Director Livergood mentioned that Gurnee Days is celebrating their 44th year, from August 11–14, 2016. Parade will be Sunday, August 14, 2016. “Gurnee Days Goes for Gold” is the theme. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting July 19, 2016– Page 4 Adjournment Trustee Kotsinis moved and Secretary Sheldon seconded the motion that the meeting be adjourned. The motion carried on a voice vote. Absent: Farr Capizzi, Colwell President Beckwith adjourned the meeting at 7:40 p.m. Nancy Sheldon Secretary Approved: Celia Ornelas Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting July 19, 2016– Page 5