Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Anne Linsdau-Hoeppner Tom Colwell, Vice President Kathleen Kettman Andrea Farr Capizzi, Treasurer George Kotsinis Bonnie Sutton, Secretary Regular Board Meeting Tuesday, June 20, 2017 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the Meeting to order at 7:00 p.m. Trustees present: Beckwith, Colwell, Kettman, Kotsinis and Linsdau Trustees absent: Farr Capizzi and Sutton Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Mary Price, Noreen Reese and Laurie Styrcula. Pledge of Allegiance President Beckwith led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Executive Director Ryan Livergood gave safety instructions. Consent Agenda a. Secretary’s Report. Approval of minutes of the Regular Meeting May 16, 2017. b. Monthly financial report for April 2017. c. Approval of payrolls for May 2017. d. Approval of bills payable for June 2017. e. Patron suggestions from May 2017. f. Approval of Personnel policies: i. 208 Employment Applications Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting June 20, 2017– Page 1 ii. 210 Job Descriptions Trustee Kettman moved and Vice President Colwell seconded the Consent Agenda be approved as presented. The motion carried on a voice vote. Absent: Farr Capizzi, Sutton President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Correspondence, Communications, and Public Comments a. Written. None b. Public comments. Laurie Styrcula informed the Board about the Lake County Astronomical Society’s LoanStar Library Telescope Program. Executive Director’s Report for June 2017, to include strategic plan progress report Executive Director Livergood presented a written report in the packet. Executive Director Livergood gave additional oral information. Committee and Advisory Group Reports a. Committee of the Whole – Meeting of June 6, 2017 i. General and Personnel ii. Building and Grounds iii. Finance iv. Policy New Business President Beckwith moved and Vice President Colwell seconded to elect Trustee Linsdau as Acting Secretary for tonight’s Meeting, due to the absence of Secretary Sutton. The motion carried on a voice vote. Absent: Farr Capizzi, Sutton Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting June 20, 2017– Page 2 a. Adoption of working budget for FY2017-2018 Trustee Kettman moved and Trustee Linsdau seconded that the Budget for FY2017-2018 be adopted as presented. The motion carried on a roll call vote as follows: Ayes: Colwell, Kotsinis, Kettman, Linsdau, Beckwith Absent: Sutton, Farr Capizzi b. Adoption of Intergovernmental Library Agreement to formally established Electronic Content Consortium (i.e., the governance body for My Media Mall) Trustee Kotsinis moved and President Beckwith seconded that the Intergovernmental Library Agreement to formally establish the Electronic Content Consortium be adopted as presented. The motion carried on a roll call vote as follows: Ayes: Kettman, Linsdau, Colwell, Kotsinis, Beckwith Absent: Farr Capizzi, Sutton c. 1001 Bylaws President Beckwith moved and Vice President Colwell seconded that the Board approve Policy 1001 Bylaws as presented. The motion carried on a roll call vote as follows: Ayes: Linsdau, Colwell, Kotsinis, Kettman, Beckwith Absent: Sutton, Farr Capizzi d. 202 Personnel Files President Beckwith moved and Trustee Kotsinis seconded that the Board approve Policy 202 Personnel Files as presented. The motion carried on a roll call vote as follows: Ayes: Linsdau, Kettman, Colwell, Kotsinis, Beckwith Absent: Farr Capizzi, Sutton e. 2040 Wage Scale President Beckwith moved and Trustee Kotsinis seconded that the Board approve Policy 2040 Wage Scale as presented. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Linsdau, Kettman, Beckwith Abstain: Colwell Absent: Farr Capizzi, Sutton f. Ordinance 2016/2017-10 Annual Meeting Schedule for FY2017-2018 Trustee Kotsinis moved and Vice President Colwell that the Board adopt Ordinance 2016/2017-10 Annual Meeting Schedule for FY2017-2018 as presented. Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting June 20, 2017– Page 3 The motion carried on a roll call vote as follows: Ayes: Linsdau, Kotsinis, Kettman, Colwell, Beckwith Absent: Farr Capizzi, Sutton g. Ordinance 2016/2017-11 Prevailing Wage Rate for FY2017-2018 Vice President Colwell moved and Trustee Kettman that Ordinance 2016/201711 Prevailing Wage Rate for FY2017-2018 be adopted as presented. The motion carried on a roll call vote as follows: Ayes: Linsdau, Kettman, Colwell, Kotsinis, Beckwith Absent: Farr Capizzi, Sutton h. Ordinance 2016/2017-12 Transfer to the Special Reserve Fund Trustee Kotsinis moved and President Beckwith that the Board adopt Ordinance 2016/2017-12 Transfer to the Special Reserve Fund amending section 1. of the presented text to indicate a sum of $75,000. The motion carried on a roll call vote as follows: Ayes: Kettman, Colwell, Linsdau, Kotsinis, Beckwith Absent: Sutton, Farr Capizzi i. Resolution 2016/2017-6 Appointing Jennifer Hoy Authorized Agent for the Illinois Municipal Retirement Fund Trustee Kettman moved and Trustee Kotsinis that Ordinance 2016/2017-6 Appointing Jennifer Hoy Authorized Agent for the Illinois Municipal Retirement Fund be adopted as presented. The motion carried on a roll call vote as follows: Ayes: Kotsinis, Colwell, Kettman, Linsdau, Beckwith Absent: Farr Capizzi, Sutton j. Recording of volunteer hours Executive Director Livergood gave oral information. k. Other potentially actionable items: Agenda items for July 2017 Regular Meeting. i. Tentative Budget and Appropriations Ordinance ii. Building, Sites & Maintenance Ordinance iii. Annual Review of Non-Resident Card Participation iv. Audit of closed minutes v. Begin work on audit vi. Requirements for IPLAR FY2016-2017 vii. New and Notable viii. Other Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting June 20, 2017– Page 4 Public Forum. Laurie Styrcula commented on the contributions of library volunteers. Announcements a. By the chair: i. Communications to the public. ii. Upcoming calendar 1. Next Regular Board Meeting: Tuesday, July 18, 2017, 7:00 p.m. 2. Next Committee of the Whole Meeting: Wednesday, July 5, 2017, 7:00 p.m. 3. Bikers for Books: Sunday, August 27, 10:00 a.m. to 2:00 p.m. b. By other Trustees or Executive Director President Beckwith asked Trustees to let Gina know if they require business cards. Adjournment Trustee Kotsinis moved and Vice President Colwell seconded that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 7:40 p.m. \s\ Jo Beckwith Jo Beckwith, President Approved: July 18, 2017 \s\ Celia G. Ornelas Celia Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of Regular Meeting June 20, 2017– Page 5