Board of Trustees Regular Meeting Tuesday, June 20, 2017 7:00 PM McCullough Board Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Safety Instruction {1} V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report: Approval of minutes of the Regular Meeting May 16, 2017. b. Monthly financial report for April 2017. c. Approval of payrolls for May 2017. d. Approval of bills payable for June 2017. e. Patron suggestions from May 2017. f. Approval of Personnel policies: i. 208 Employment Applications ii. 210 Job Descriptions MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence, communications, and public comments. INFORMATION {20} a. Written: i. Memoranda from legal counsel, if any. ii. Other. b. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. X. Executive Director’s report for June 2017, to include strategic plan progress report. INFORMATION {3} XI. Committee and Advisory Group reports. INFORMATION{2} a. Committee of the Whole – Meeting of June 6, 2017 i. General and personnel. ii. Building and Grounds. iii. Finance. iv. Policy. XII. New business a. Adoption of working budget for FY2017-2018 ACTION {5} MOTION: THAT THE BUDGET FOR FY2017-2018 BE ADOPTED AS PRESENTED. b. Adoption of Intergovernmental Library Agreement to formally establish Electronic Content Consortium (i.e., the governance body for My Media Mall) ACTION {5} MOTION: THAT THE INTERGOVERNMENTAL LIBRARY AGREEMENT TO FORMALLY ESTABLISH THE ELECTRONIC CONTENT CONSORTIUM BE ADOPTED AS PRESENTED. c. 1001 Bylaws ACTION {5} MOTION: THAT POLICY 1001 BYLAWS BE APPROVED AS PRESENTED. d. 202 Personnel Files ACTION {5} MOTION: THAT POLICY 202 PERSONEL FILES BE APPROVED AS PRESENTED. e. 2040 Wage Scale ACTION {5} MOTION: THAT POLICY 2040 WAGE SCALE BE APPROVED AS PRESENTED. f. Ordinance 2016/2017-10 Annual Meeting Schedule for FY2017-2018 ACTION {2} MOTION: THAT ORDINANCE 2016/2017-10 ANNUAL MEETING SCHEDULE FOR FY2017-2018 BE ADOPTED AS PRESENTED. g. Ordinance 2016/2017-11 Prevailing Wage Rate for FY2017-2018 ACTION {2} MOTION: THAT ORDINANCE 2016/2017-11 PREVAILING WAGE RATE FOR FY2017-2018 BE ADOPTED AS PRESENTED. h. Ordinance 2016/2017-12 Transfer to the Special Reserve Fund ACTION {2} MOTION: THAT ORDINANCE 2016/2017-12 TRANSFER TO SPECIAL RESERVE FUND BE ADOPTED AS PRESENTED. i. Resolution 2016/2017-6 Appointing Jennifer Hoy Authorized Agent for the Illinois Municipal Retirement Fund {2} MOTION: THAT RESOLUTION 2016/2017-6 APPOINTING JENNIFER HOY AUTHORIZED AGENT FOR THE ILLINOIS MUNICIPAL RETIREMENT FUND BE ADOPTED AS PRESENTED. j. Recording volunteer hours. INFORMATION {5} k. Other potentially actionable items: Agenda items July 2017 Regular Meeting. ACTION {5} i. Tentative Budget and Appropriations Ordinance ii. Building, Sites & Maintenance Ordinance iii. Annual Review of Non-Resident Card Participation iv. Audit of closed minutes v. Begin work on audit vi. Requirements for IPLAR FY2016-2017 vii. New and Notable viii. Other XIII. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XIV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next Regular Board Meeting: Tuesday, July 18, 2017, 7:00 p.m. 2. Next Committee of the Whole Meeting: Wednesday, July 5, 2017, 7:00 p.m. 3. Bikers for Books: August 27, 10:00 a.m. to 2:00 p.m. b. By other trustees or the director XV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 106 minutes}