Board of Trustees Regular Meeting July 18, 2017 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Public comments Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 20 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Approval of payrolls for June 2017. b. Approval of bills payable for July 2017. c. Patron suggestions from June 2017. d. Board Policies for approval: i. 4030 FOIA e. Personnel Policies for approval: i. 212 Salary Administration f. Ordinances i. 2017/2018-1 Building, Sites and Maintenance Levy. ii. 2017/2018-2 Non-Resident Library Card Program. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Correspondence and communications. INFORMATION {5} a. Written: i. Memoranda from legal counsel, if any. ii. Other. X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of July 5, 2017 i. General ii. Buildings and Grounds iii. Policy XI. Director’s report for June 2017. INFORMATION {2} XII. Old Business a. Bank and credit card fees XIII. New business a. Secretary’s report: Approval of minutes i. Regular meeting of June 20, 2017. b. Monthly financial report for May 2017. c. Monthly financial report for June 2017. d. Adoption of Ordinance 2017/2018-3 Tentative Annual Budget & Appropriation. ACTION {2} MOTION: THAT THE BOARD ADOPT ORDINANCE 2017/2018-3, TENTATIVE BUDGET AND APPROPRIATION FOR FISCAL YEAR 2017-2018. e. Setting the public hearing for the annual budget and appropriation. {2} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET & APPROPRIATION BE SET FOR TUESDAY, SEPTEMBER 19, AT 6:45 P.M. IN THE MCCULLOUGH ROOM f. Requirements for IPLAR and Per Capita Grant FY 2018. INFORMATION {2} g. Semi-annual review of closed minutes. ACTION {2} h. Other potentially actionable items: Agenda items August 2017 Committee of the Whole. ACTION {5} i. Finance 1. Board Development: What to look for in financial statements ii. Building and Grounds 1. Skylights 2. Disaster Plan iii. Policy 1. 2035 Disposal of Surplus Materials/Personal Property 2. 4001 Community/Interlibrary Cooperation Policy iv. Personnel 1. 280 Normal Weekly Hours v. General 1. Trustee Development: United for Libraries Short Takes video 2. Board Knowledge Project 3. Reporting Board time i. Other potentially actionable items: Agenda items August 2017 regular meeting. ACTION {5} i. Illinois Public Library Annual Report (IPLAR) ii. Other XIV. Public forum {15} Visitors will be granted 3 minutes to introduce themselves and present any issues they wish to discuss, not to exceed a total of 15 minutes. Speakers who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next regular board meeting: Tuesday, August 15, 2017, 7:00 p.m. 2. Next advisory group and/or committee meetings a. Committee of the Whole: Tuesday, August 1, 2017, 7:00 p.m. b. Art Acquisition Advisory Group: Tuesday, August 15, 2017, 6:00 p.m. 3. Gurnee Days Parade: Sunday, August 12, 2017, 11:00 a.m. 4. Bikers for Books: August 27, 10 a.m. to 3 p.m. 5. ILA Annual Conference, Donald E. Stephens Convention Center, October 10-12, 2017 (Trustee Day is Thursday, October 12, 2017). b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 64 minutes}