Board of Trustees
Regular Meeting
October 17, 2017 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call, and determination of quorum {1}
II. Pledge of Allegiance {1}
III. Reading of the Mission Statement {1}
IV. Correspondence, communications, and public comments.
INFORMATION {20}
a. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
iii. Public comment.
The Board of Trustees allows up to 20 minutes for Public
Comment. Individuals may introduce themselves and speak on any
library issues, not to exceed 3 minutes. Those who want their
remarks to be added to the Board record must provide a copy to
the Board Secretary prior to speaking.
V. Presentation of audited financial statement for fiscal year ended June 30,
2017. ACTION {30}
MOVED, THAT THE FINANCIAL STATEMENT FOR
FISCAL YEAR ENDED JUNE 30, 2017, AS AUDITED BY
MCCLURE, INSERRA AND COMPANY, CHARTERED, BE
ACCEPTED FOR FILING.
VI. Consent agenda (Any trustee may remove items from the consent agenda
for separate action by the Board.) ACTION {2}
a. Approval of payrolls for September 2017.
b. Approval of bills payable for October 2017.
c. Patron suggestions from September 2017.
d. Board Policies for approval:
i. 2030 Fixed Asset Inventory and Depreciation
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VII. Item(s) removed from consent agenda, if any. ACTION {5}
VIII. President’s report. INFORMATION {1}
IX. Reports of other trustees. INFORMATION {5}
X. Reports of the standing committees. INFORMATION {2}
a. Committee of the Whole—Meeting of October 3, 2017
i. General and Personnel
ii. Buildings and Grounds
iii. Finance
iv. Policy
XI. Executive Director’s report for September 2017. INFORMATION {5}
XII. Unfinished business. INFORMATION {5}
a. LoanStar Update
b. Auditor Search
XIII. New business
a. Secretary’s reports: Approval of minutes ACTION {2}
i. Public Hearing: Budget & Appropriation for Fiscal Year
2017-2018
ii. Regular Board Meeting September 19, 2017
b. Monthly financial report for August 2017. ACTION {10}
c. Resolution to Determine Estimate of Funds Needed. ACTION {2}
MOVED, THAT RESOLUTION 2017/2018-2 TO DETERMINE
THE ESTIMATE OF FUNDS NEEDED FOR FISCAL YEAR
2017-2018 BE ADOPTED.
d. Approval of Wintrust Wealth Management Non-Corporate Agreement
in order to establish brokerage account. ACTION {2}
MOTION: THAT THE WINTRUST WEALTH
MANAGEMENT NON-CORPORATE AGREEMENT BE
APPROVED.
e. Policy 1001 Bylaws. ACTION{15}
MOTION: THAT POLICY 1001 BYLAWS BE APPROVED
AS PRESENTED.
f. Treasurer’s Report of Annual Receipts and Disbursements. ACTION
{2}
g. Other potentially actionable items: Agenda items November 2017
Regular Meeting. ACTION {5}
i. Annual Levy Ordinance
ii. Year-end bonuses for staff
iii. Executive director’s annual performance evaluation
iv. Treasurer’s report of annual receipts and disbursements
v. Other.
XIV. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to
the Board record must provide a copy to the Board Secretary prior to
speaking.
XV. Announcements {5}
a. By the chair
i. Communications to the public
ii. Upcoming calendar
1. Debbie Hoffman public recognition event: Monday,
October 30, 2017, 2:00 p.m.
2. Next Committee of the Whole: Wednesday, November
1, 2017, 7:00 p.m.
3. Next regular board meeting: Tuesday, November
21, 2017, 7:00 p.m.
b. By other trustees or the director
XVI. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 137 minutes}