Warren-Newport Public Library District Lake County, Illinois Board of Trustees Jo Beckwith, President Anne Linsdau-Hoeppner Tom Colwell, Vice President Kathleen Kettman Andrea Farr Capizzi, Treasurer George Kotsinis Bonnie Sutton, Secretary Regular Board Meeting Tuesday, May 16, 2017 McCullough Room Call to Order, Roll Call, and Determination of Quorum President Beckwith called the meeting to order at 7:00 p.m. Trustees present: Beckwith, Colwell, Diehl, Farr Capizzi, Kotsinis, Niemi and Sheldon Trustees absent: Farr Capizzi Also present: Executive Director Ryan Livergood, Recording Secretary Celia Ornelas, Kathleen Kettman, Michael Kettman, Anne Linsdau-Hoeppner, Walter Hoeppner, Laurie Styrcula, Bonnie Sutton, Diana Vickery, Ray Vickery, Jan Marsh, Noreen Reese and Kevin Getty. Pledge of Allegiance Trustee Diehl led those present in the Pledge of Allegiance. Reading of Mission Statement President Beckwith read the Mission Statement aloud. Safety Instructions Security Monitor Will August, gave safety instructions. Consent Agenda a. Secretary’s Report. Approval of minutes of the Regular Meeting April 18, 2017. b. Monthly Financial Report for March 2017. c. Patron suggestions from April 2017. d. Approval of Board policies: i. 3065 Technology Use by the Public Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 1 e. Approval of Personnel policies: i. 205 Introductory Period ii. 209 Performance Evaluation Trustee Niemi moved and Vice President Colwell seconded to accept items a. through e. of the Consent Agenda. The motion carried on a unanimous voice vote. Treasurer Farr Capizzi arrived at 7:02 p.m. Correspondence, Communications, and Public Comments a. Written: i. From Lake County Clerk: Abstract of votes in Consolidated Election April 4, 2017 ii. Memoranda from legal counsel. None. b. Public comments. None Resolution 2016/2017-5 Resolution Confirming Tax Levy Plan for 20172018 Levy Trustee Kotsinis moved and Trustee Diehl seconded that the Board adopt Resolution 2016/2017-5 Confirming Tax Levy Plan for 2017/2018 Levy. The motion carried on a roll call vote as follows: Ayes: Farr Capizzi, Niemi, Kotsinis, Diehl, Sheldon, Colwell, Beckwith Swearing in of Trustees Elected April 4, 2017, by Secretary. Secretary Sheldon administered the Oath of Office to Trustee-Elect Anne Linsdau-Hoeppner. Secretary Sheldon administered the Oath of Office to Trustee-Elect Bonnie Sutton. Secretary Sheldon administered the Oath of Office to Trustee-Elect Kathleen Kettman. Secretary Sheldon administered the Oath of Office to Trustee-Elect Jo Beckwith. Adjournment Sine Die Secretary Sheldon moved and Treasurer Farr Capizzi seconded that the meeting be adjourned sine die. The motion carried on a roll call vote as follows: Ayes: Sheldon, Colwell, Niemi, Kotsinis, Farr Capizzi, Diehl, Beckwith President Beckwith adjourned the meeting sine die at 7:08 p.m. Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 2 Seating of the New Board a. Election of President pro tempore Trustee Farr Capizzi moved and Trustee Beckwith seconded to nominate Trustee Kotsinis as President pro tempore. The motion carried on a roll call vote as follows: Ayes: Beckwith, Kotsinis, Sutton, Farr Capizzi, Kettman, Colwell, Linsdau b. Election of Secretary pro tempore Trustee Farr Capizzi moved and Trustee Beckwith seconded to nominate Trustee Sutton as Secretary pro tempore. The motion carried on a roll call vote as follows: Ayes: Linsdau, Sutton, Farr Capizzi, Kettman, Colwell, Beckwith, Kotsinis c. Call to order, roll call and determination of quorum Trustees present: Beckwith, Colwell, Farr Capizzi, Kettman, Kotsinis, Linsdau and Sutton Election of Officers Trustee Farr Capizzi nominated a slate: Trustee Beckwith for President, Trustee Colwell for Vice President, Trustee Sutton for Secretary and Trustee Farr Capizzi for Treasurer. The motion carried on a roll call vote as follows: Ayes: Beckwith, Colwell, Farr Capizzi, Kettman, Kotsinis, Linsdau, Sutton Resolutions in Honor of Trustees Bob Diehl, Sue Niemi and Nancy Sheldon Treasurer Farr Capizzi moved and Trustee Kotsinis seconded to adopt the Resolution of Appreciation honoring Bob Diehl as presented and read. The motion carried on a roll call vote as follows: Ayes: Kettman, Linsdau, Sutton, Farr Capizzi, Kotsinis, Colwell, Beckwith Treasurer Farr Capizzi moved and Vice President Colwell seconded to adopt the Resolution of Appreciation honoring Sue Niemi as presented and read. The motion carried on a roll call vote as follows: Ayes: Kettman, Kotsinis, Linsdau, Farr Capizzi, Sutton, Colwell, Beckwith Treasurer Farr Capizzi moved and Trustee Kettman seconded to adopt the Resolution of Appreciation honoring Nancy Sheldon as presented and read. The motion carried on a roll call vote as follows: Ayes: Kettman, Kotsinis, Linsdau, Farr Capizzi, Sutton, Colwell, Beckwith Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 3 Recess for Informal Acknowledgement of Outgoing and Incoming Trustees Meeting reconvened at 7:37 p.m. Appointment of Chairperson by New President President Beckwith appointed chairs as follows: General and Personnel – Chair: President Beckwith. Personnel Policy Editor: Trustee Linsdau Building and Grounds -Chair: Vice President Colwell Finance – Chair: Treasurer Farr Capizzi Policy – Chair: Trustee Kettman. Mentors: Trustee Kotsinis and President Beckwith President’s Report President Beckwith presented a written report in the packet. Reports of Other Trustees. None. Executive Director’s Report for May 2017 Executive Director Livergood presented a written report in the packet. Committee and Advisory Group Reports a. Committee of the Whole – Meeting of May 2, 2017 i. General and Personnel ii. Building and Grounds iii. Finance. iv. Policy Approval of Payroll and Bills Payable Vice President Colwell and Trustee Kotsinis seconded that the bills payable for May 2017 and the payrolls for April 2017 be approved for payment. The motion carried on a roll call vote as follows: Ayes: Linsdau, Kotsinis, Sutton, Farr Capizzi, Kettman, Colwell, Beckwith Unfinished Business a. Use of Committee of the Whole Trustee Kotsinis moved and President Beckwith seconded that the Board continue its use of Committee of the Whole indefinitely. The motion carried on a unanimous voice vote. Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 4 New Business a. Approval of Board Roster Trustee Kotsinis moved and Secretary Sutton seconded that the Board ratify the current Board Roster for filing. The motion carried on a unanimous voice vote b. Proposed Staff Development Day: Friday, September 15, 2017 Executive Director Livergood gave information. Treasurer Farr Capizzi moved and Trustee Kettman seconded to engage Warren Graham for Staff Development Day on Friday, September 15, 2017 and to approve the closure of the library for that day. The motion carried on a unanimous voice vote. c. Signature Cards Officers Executive Director Livergood gave an oral report. d. Semi-annual review of closed session minutes President Beckwith explained the review process. Secretary Sutton and Vice President Colwell will review the closed session minutes and provide a written recommendation for the July Regular Board Meeting. e. Other potentially actionable items: Agenda items for June 2017 Regular Meeting. i. Prevailing Wage Ordinance ii. Regular Meeting schedule for Fiscal Year 2017-2018 iii. Adoption of working budget for Fiscal Year 2017-2018 Public Forum. None. Announcements a. By the chair: i. Communications to the public ii. Upcoming calendar 1. Friends of the Library (FOL) Meeting, Thursday, May 25, 2017 2. Library Closure for Memorial Day, Monday, May 29, 2017 3. Committee of the Whole Meeting: Tuesday, June 6, 2017, 7:00 p.m. 4. Summer Reading Kick Off with Jim May, Saturday, June 10, 2017, 10:00 a.m. 5. Regular Board Meeting: Tuesday, June 20, 2017, 7:00 p.m. 6. ALA Annual Conference, June 22-27, Chicago, IL. President Beckwith will be attending on Saturday, June 24. Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 5 b. By other Trustees or Executive Director. None. Adjournment Treasurer Farr Capizzi moved and President Beckwith seconded that the meeting be adjourned. The motion carried on a voice vote. President Beckwith adjourned the meeting at 8:02 p.m. /s/Bonnie Sutton Bonnie Sutton, Secretary Approved: June 20, 2017 /s/Celia G. Ornelas Celia Ornelas, Recording Secretary Warren-Newport Public Library District Board of Trustees—Minutes of the Regular Meeting May 16, 2017– Page 6