Board of Trustees Regular Meeting December 19, 2017 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes: i. Regular Meeting November 21, 2017 ii. Executive session of November 21, 2017, to remain closed to the public b. Monthly financial report for October 2017. c. Approval of payrolls for November 2017. d. Approval of bills payable for December 2017. e. Patron suggestions from November 2017. f. Board Policies for approval: i. 3010 Hours of Operation ii. 4005 Volunteers MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of December 5, 2017 i. General and Personnel ii. Buildings and Grounds iii. Finance iv. Policy b. Finance Committee – Meeting of December 5, 2017 i. Auditor Search X. Executive Director’s report for November 2017 to include strategic plan progress report. INFORMATION {5} XI. Unfinished business. a. Treasurer’s report of annual receipts and disbursements. ACTION {5} MOTION: THAT THE BOARD ACCEPT THE TREASURER’S REPORT OF ANNUAL RECEIPTS AND DISBURSEMENTS FOR FILING. b. Submission of Application for Illinois Library Per Capita Grant for Fiscal Year 2018. ACTION {5} MOTION: THAT THE APPLICATION FOR THE ILLINOIS PUBLIC LIBRARY PER CAPITA GRANT FOR FISCAL YEAR 2018 BE SUBMITTED. c. Semi-annual review of closed Executive Session minutes. INFORMATION {2} XII. New business a. 2020 Expendable Trust Fund. ACTION {5} MOTION: THAT POLICY 2020 EXPENDABLE TRUST FUND BE APPROVED AS PRESENTED. b. Resolution 2017/2018-3 Reducing Library Trustees’ Term of Office to Four Years. ACTION {10} MOTION: THAT THE BOARD ADOPT RESOLUTION 2017/2018-3, REDUCING LIBRARY TRUSTEES’ TERM OF OFFICE TO FOUR YEARS. c. Resolution 2017/2018-4 Adopting Policy 1061 Prohibiting Harassment, Descrimination and Retaliation. ACTION {10} MOTION: THAT THE BOARD ADOPT RESOLUTION 2017/2018-4, ADOPTING POLICY 1061 PROHIBITING HARASSMENT, DESCRIMINATION AND RETALIATION. d. Other potentially actionable items: Agenda items January 2018 Regular Meeting. ACTION {5} i. Bond Levy Abatement Ordinance ii. Appointment of Board Self-Evaluation Committee iii. Midyear Financial Report iv. Other XIII. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {30} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION 5ILCS 120/2.(c)(1) TO DISCUSS THE PERFORMANCE OF THE EXECUTIVE DIRECTOR. XIV. Reconvene Regular Meeting. {1} XV. Motion(s) as a result of Executive Session. POSSIBLE ACTION {2} XVI. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XVII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next Committee of the Whole: Thursday, January 4, 2018, 7:00 p.m. 2. Next regular board meeting: Tuesday, January 16, 2018, 7:00 p.m. b. By other trustees or the director XVIII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 139 minutes}