Board of Trustees
Regular Meeting
December 19, 2017 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call, and determination of quorum {1}
II. Pledge of Allegiance {1}
III. Reading of the Mission Statement {1}
IV. Public Comments, Correspondence, and Communications.
INFORMATION {20}
a. Public Comments
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to
the Board record must provide a copy to the Board Secretary prior to
speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
V. Consent agenda (Any trustee may remove items from the consent agenda
for separate action by the Board.) ACTION {2}
a. Secretary’s report. Approval of minutes:
i. Regular Meeting November 21, 2017
ii. Executive session of November 21, 2017, to remain closed to
the public
b. Monthly financial report for October 2017.
c. Approval of payrolls for November 2017.
d. Approval of bills payable for December 2017.
e. Patron suggestions from November 2017.
f. Board Policies for approval:
i. 3010 Hours of Operation
ii. 4005 Volunteers
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {1}
VIII. Reports of other trustees. INFORMATION {5}
IX. Reports of the standing committees. INFORMATION {2}
a. Committee of the Whole—Meeting of December 5, 2017
i. General and Personnel
ii. Buildings and Grounds
iii. Finance
iv. Policy
b. Finance Committee – Meeting of December 5, 2017
i. Auditor Search
X. Executive Director’s report for November 2017 to include strategic plan
progress report. INFORMATION {5}
XI. Unfinished business.
a. Treasurer’s report of annual receipts and disbursements. ACTION {5}
MOTION: THAT THE BOARD ACCEPT THE
TREASURER’S REPORT OF ANNUAL RECEIPTS AND
DISBURSEMENTS FOR FILING.
b. Submission of Application for Illinois Library Per Capita Grant for
Fiscal Year 2018. ACTION {5}
MOTION: THAT THE APPLICATION FOR THE ILLINOIS
PUBLIC LIBRARY PER CAPITA GRANT FOR FISCAL
YEAR 2018 BE SUBMITTED.
c. Semi-annual review of closed Executive Session minutes.
INFORMATION {2}
XII. New business
a. 2020 Expendable Trust Fund. ACTION {5}
MOTION: THAT POLICY 2020 EXPENDABLE TRUST
FUND BE APPROVED AS PRESENTED.
b. Resolution 2017/2018-3 Reducing Library Trustees’ Term of Office
to Four Years. ACTION {10}
MOTION: THAT THE BOARD ADOPT RESOLUTION
2017/2018-3, REDUCING LIBRARY TRUSTEES’ TERM OF
OFFICE TO FOUR YEARS.
c. Resolution 2017/2018-4 Adopting Policy 1061 Prohibiting
Harassment, Descrimination and Retaliation. ACTION {10}
MOTION: THAT THE BOARD ADOPT RESOLUTION
2017/2018-4, ADOPTING POLICY 1061 PROHIBITING
HARASSMENT, DESCRIMINATION AND RETALIATION.
d. Other potentially actionable items: Agenda items January 2018
Regular Meeting. ACTION {5}
i. Bond Levy Abatement Ordinance
ii. Appointment of Board Self-Evaluation Committee
iii. Midyear Financial Report
iv. Other
XIII. Enter into Executive Session to review the performance of a specific
employee [5ILCS 120/2.(c)(1)]. ACTION {30}
MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION
5ILCS 120/2.(c)(1) TO DISCUSS THE PERFORMANCE OF THE
EXECUTIVE DIRECTOR.
XIV. Reconvene Regular Meeting. {1}
XV. Motion(s) as a result of Executive Session. POSSIBLE ACTION {2}
XVI. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to the
Board record must provide a copy to the Board Secretary prior to
speaking.
XVII. Announcements {5}
a. By the chair
i. Communications to the public
ii. Upcoming calendar
1. Next Committee of the Whole: Thursday, January 4,
2018, 7:00 p.m.
2. Next regular board meeting: Tuesday, January 16, 2018,
7:00 p.m.
b. By other trustees or the director
XVIII. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 139 minutes}