Warren-Newport Public Library District
Lake County, Illinois
Board of Trustees
Jo Beckwith, President Anne Linsdau-Hoeppner
Tom Colwell, Vice President Kathleen Kettman
Andrea Farr Capizzi, Treasurer George Kotsinis
Bonnie Sutton, Secretary
Regular Board Meeting
Tuesday, November 21, 2017
McCullough Room
Call to Order, Roll Call, and Determination of Quorum
President Beckwith called the Meeting to order at 7:00 p.m.
Trustees present: Beckwith, Colwell, Farr Capizzi, Kettman, Linsdau and
Sutton
Trustees absent: Kotsinis
Also present: Executive Director Ryan Livergood, Recording Secretary Celia
Ornelas, Jan Marsh, Noreen Reese, Dylan Richards, Aaron Richards, Isaac
Noob, Ben Richards and Nancy Sheldon.
Pledge of Allegiance
President Beckwith led those present in the Pledge of Allegiance.
Reading of Mission Statement
President Beckwith read the Mission Statement aloud.
First New Business
President Beckwith moved and Treasurer Farr Capizzi seconded to postpone
First New Business until Nancy Sheldon arrives.
The motion carried on a voice vote.
Absent: Kotsinis
Public Comments, Correspondence and Communications
a. Public Comments. None.
b. Written. None
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Board of Trustees—Minutes of Regular Meeting
November 21, 2017–
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Consent Agenda
a. Approval of payrolls for October 2017.
b. Approval of bills payable for November 2017.
c. Patron suggestions from October 2017.
d. Approval of Policy 4013 Gift Donation
Treasurer Farr Capizzi moved and President Beckwith seconded that the
Consent Agenda be approved as presented.
The motion carried on a voice vote.
Absent: Kotsinis
President’s Report
President Beckwith presented a written report.
Reports of Other Trustees. None.
Reports of Standing Committees
a. Committee of the Whole –
Meeting of November 1, 2017
i. General and Personnel
ii. Building and Grounds
iii. Policy
b. Finance Committee –
Meeting of November 1, 2017
i. Auditor Search
Executive Director’s Report for October 2017
Executive Director Livergood presented a written report in the packet.
Vice President Colwell moved and Secretary Sutton seconded to go back to
First New Business.
The motion carried on a voice vote.
Absent: Kotsinis
First New Business
a. Board Policy 2022 Endowment Fund.
Treasurer Farr Capizzi moved and President Beckwith seconded that Policy
2022 Endowment Fund be approved as presented.
The motion carried on a roll call vote as follows:
Ayes: Kettman, Linsdau, Colwell, Farr Capizzi, Sutton, Beckwith
Absent: Kotsinis
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Trustee Kotsinis arrived at 7:03 p.m.
b. Ordinance 2017/2018-5 Ordinance Establishing Endowment Fund.
Treasurer Farr Capizzi moved and President Beckwith seconded that the Board
adopt Ordinance 2017/2018-5, in order to establish an Endowment Fund.
The motion carried on a roll call vote as follows:
Ayes: Colwell, Farr Capizzi, Kettman, Kotsinis, Sutton, Linsdau, Beckwith
c. Acceptance of Nancy and Irv Sheldon’s donation to establish endowment
fund.
President Beckwith moved and Vice President Colwell seconded that the Board
acknowledge the generosity of Nancy and Irv Sheldon with grateful acceptance
of their donation of $25,000 for the establishment of an endowment fund to
benefit the Warren-Newport Public Library District and its users for years to
come.
The motion carried on a roll call vote as follows:
Ayes: Kotsinis, Linsdau, Farr Capizzi, Sutton, Colwell, Kettman, Beckwith
Unfinished Business
a. Skylight update.
Executive Director Livergood presented a report which included several
pictures of the skylight involved, and updated the Board regarding the progress
of the repairs.
Second New Business
a. Ordinance 2017/2018-6 Annual Levy.
Treasurer Farr Capizzi moved and President Beckwith seconded that the Board
adopt Ordinance 2017/2018-6 Levy for Fiscal Year 2017-2018.
The motion carried on a roll call vote as follows:
Ayes: Sutton, Kettman, Kotsinis, Linsdau, Colwell, Farr Capizzi, Beckwith
b. Secretary’s reports: Approval of minutes of the Regular Board Meeting
October 17, 2017
Treasurer Farr Capizzi moved and Secretary Sutton seconded that the Board
approve the minutes of the Regular Board Meeting October 17, 2017 as
presented.
The motion carried on a roll call vote as follows:
Ayes: Linsdau, Farr Capizzi, Kotsinis, Sutton, Beckwith
Abstain: Colwell, Kettman
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November 21, 2017–
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c. Monthly Financial Reports for September 2017
Treasurer Farr Capizzi moved and Trustee Kotsinis seconded that the Board
approve Monthly Financial Reports for August 2017 as presented.
The motion carried on a voice vote.
d. Treasurer’s report of annual receipts and disbursements.
The report was not completed at this time, and as a result, the report will be
distributed at the next month’s Regular Board Meeting for approval.
e. Year-end bonuses for staff.
Trustee Kotsinis moved and Trustee Linsdau seconded that the Board celebrate
WNPL’s wonderful Library Staff for their service to our community and that we
acknowledge their excellent work with the staff bonuses included in the current
budget prior to December 31, 2017.
The motion carried on a roll call vote as follows:
Ayes: Linsdau, Farr Capizzi, Kettman, Kotsinis, Sutton, Beckwith
Abstain: Colwell
f. Semi-annual review of closed Executive Session minutes
President Beckwith reminded Vice President Colwell and Secretary Sutton that
they need to review the closed executive session minutes and recordings prior
to the January Regular Board meeting.
g. Per Capita Grant Requirements.
Executive Director Livergood explained information that was included in the
board packet regarding the Per Capita Grant.
h. Reading History Opt In
Executive Director Livergood will further discuss this information at the next
Regular Board Meeting for approval.
i.
Other potentially actionable items: Agenda items for November 2017
Regular Meeting.
i.
Semi-annual review of closed Executive Session minutes
ii. Per Capita Grant.
Enter into Executive Session to review the performance of a specific
employee [5ILCs 120/2.(c)(1)]
Treasurer Farr Capizzi moved and Secretary Sutton seconded that the Board
enter into Executive Session 5ILCS 120/2.(c)(1) to discuss the performance of
the Executive Director.
The motion carried on a voice vote.
Enter into Executive Session at 7:43 p.m.
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November 21, 2017–
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Reconvene Regular Meeting
The Board reconvened in open session at 8:58 p.m.
Public Forum. None.
Announcements
a. By the chair:
i. Communications to the public
ii. Upcoming calendar
1. Next Regular Board Meeting: Tuesday, December 19, 2017, 7:00
p.m.
2. Next Committee of the Whole: Tuesday, December 5, 2017, 7:00 p.m.
b. By other Trustees or Executive Director.
Secretary Sutton shared a conversation she had with a colleague who
has a son attending Millburn School. Gavin Kingery, a fifth grade
student, wrote about things he was thankful for this Thanksgiving
season. Secretary Sutton read his words stating that he was thankful for
books that Warren-Newport Public Library offers. Gavin stated that
books are very important to him, that they had helped him through some
hard times in his life, and also that books sometimes offered him a way
to escape from the world.
Adjournment
Treasurer Farr Capizzi moved and Vice President Colwell seconded that the
meeting be adjourned.
The motion carried on a voice vote.
President Beckwith adjourned the meeting at 9:03 p.m.
Bonnie Sutton, Secretary
Approved:
Celia G. Ornelas, Recording Secretary
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November 21, 2017–
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