Board of Trustees
Regular Meeting
July 17, 2018 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call, and determination of quorum {1}
II. Pledge of Allegiance {1}
III. Reading of the Mission Statement {1}
IV. Public Comments, Correspondence, and Communications.
INFORMATION {20}
a. Public Comments
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to
the Board record must provide a copy to the Board Secretary prior to
speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
V. Consent agenda (Any trustee may remove items from the consent agenda
for separate action by the Board.) ACTION {2}
a. Secretary’s report. Approval of minutes of:
i. Regular Meeting June 19, 2018
ii. Executive Session June 5, 2018, to remain closed to the public.
iii. Executive Session June 19, 2018, to remain closed to the
public.
b. Approval of payrolls for June 2018.
c. Approval of bills payable for July 2018.
d. Patron suggestions from June 2018.
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. President’s report. INFORMATION {1}
VIII. Reports of other trustees. INFORMATION {5}
IX. Executive Director’s report for June 2018. INFORMATION {5}
X. Old business
a. Trustee vacancy update. INFORMATION {5}
XI. New business
a. Monthly financial report for May 2018. ACTION {10}
b. Policy 1040 Indemnification and Insurance. ACTION {5}
MOTION: THAT POLICY 1040 INDEMNIFICATION AND
INSURANCE BE APPROVED AS PRESENTED
c. Policy 1045 Minutes and Recordings of Executive Sessions. ACTION
{5}
MOTION: THAT POLICY 1045 MINUTES AND RECORDING OF
EXECUTIVE SESSIONS BE APPROVED AS PRESENTED
d. Policy 2005 Investment of Public Funds. ACTION {5}
MOTION: THAT POLICY 2005 INVESTMENT OF PUBLIC FUNDS
BE APPROVED AS PRESENTED
e. Policy 3065 Technology Use by the Public. ACTION {10}
MOTION: THAT POLICY 3065 TECHNOLOGY USE BY THE
PUBLIC BE APPROVED AS PRESENTED
f. Policy 317 Life Insurance. ACTION {2}
MOTION: THAT POLICY 317 LIFE INSURANCE BE APPROVED
AS PRESENTED
g. Policy 319 Long-Term Disability. ACTION {5}
MOTION: THAT POLICY 319 LONG-TERM DISABILITY BE
APPROVED AS PRESENTED
h. Policy 320 457 Savings Plan. ACTION {2}
MOTION: THAT POLICY 320 457 SAVINGS PLAN BE APPROVED
AS PRESENTED
i. Ordinance 2018/2019-1 Building, Sites and Maintenance Levy.
ACTION {2}
MOTION: THAT THE ORDINANCE 2018/2019-1 BUILDING, SITES,
AND MAINTENANCE LEVY BE APPROVED AS PRESENTED.
j. Ordinance 2018/2019-2 Non Resident Library Card Program.
ACTION {2}
MOTION: THAT ORDINANCE 2018/2019-2 NON RESIDENT
LIBRARY CARD PROGRAM BE APPROVED AS PRESENTED.
k. Ordinance 2018/2019-3 Tentative Budget and Appropriations.
ACTION {5}
MOTION: THAT ORDINANCE 2018/2019-3 TENTATIVE BUDGET
AND APPROPRIATIONS FOR FY 2018-2019 BE APPROVED AS
PRESENTED.
l. Setting the public hearing for the annual budget and appropriations.
ACTION {5}
MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL
BUDGET AND APPROPRIATIONS BE SET FOR MONDAY,
SEPTEMBER 17, 2018, AT 6:45 P.M IN THE MCCULLOUGH
ROOM.
m. Semi Annual Review of Closed Minutes. {2}
n. Audit of Regular Minutes FY17-18 for Illinois Public Library Annual
Report IPLAR. {2}
o. Other potentially actionable items: Agenda items August 2018
Regular Meeting. ACTION {5}
i. IPLAR FY 2017-2018
ii. Treasurer’s Annual Report of all Receipts and Expenditures
iii. Other
XII. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to the
Board record must provide a copy to the Board Secretary prior to
speaking.
XIII. Announcements {5}
a. By the chair
i. Communications to the public
ii. Upcoming calendar
1. Next Committee of the Whole: Tuesday, August 7, 2018,
7:00 p.m.
2. Next Regular Board Meeting: Tuesday, August 21, 2018,
7:00 p.m.
3. Gurnee Days. This year’s theme is “Gurnee Days
Celebrates the Decades!”
Testimonial Dinner: Thursday, August 9, 6:00 p.m.;
Rib eating contest, Saturday, August 11, 2:30 p.m., and,
Parade: Sunday, August 12, 2018, 12:00 p.m.
4. Friends of the Library meeting: Thursday, August 23,
2018, 1:00 p.m.
b. By other trustees or the director
XIV. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 134 minutes}