Board of Trustees Regular Meeting July 17, 2018 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes of: i. Regular Meeting June 19, 2018 ii. Executive Session June 5, 2018, to remain closed to the public. iii. Executive Session June 19, 2018, to remain closed to the public. b. Approval of payrolls for June 2018. c. Approval of bills payable for July 2018. d. Patron suggestions from June 2018. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. President’s report. INFORMATION {1} VIII. Reports of other trustees. INFORMATION {5} IX. Executive Director’s report for June 2018. INFORMATION {5} X. Old business a. Trustee vacancy update. INFORMATION {5} XI. New business a. Monthly financial report for May 2018. ACTION {10} b. Policy 1040 Indemnification and Insurance. ACTION {5} MOTION: THAT POLICY 1040 INDEMNIFICATION AND INSURANCE BE APPROVED AS PRESENTED c. Policy 1045 Minutes and Recordings of Executive Sessions. ACTION {5} MOTION: THAT POLICY 1045 MINUTES AND RECORDING OF EXECUTIVE SESSIONS BE APPROVED AS PRESENTED d. Policy 2005 Investment of Public Funds. ACTION {5} MOTION: THAT POLICY 2005 INVESTMENT OF PUBLIC FUNDS BE APPROVED AS PRESENTED e. Policy 3065 Technology Use by the Public. ACTION {10} MOTION: THAT POLICY 3065 TECHNOLOGY USE BY THE PUBLIC BE APPROVED AS PRESENTED f. Policy 317 Life Insurance. ACTION {2} MOTION: THAT POLICY 317 LIFE INSURANCE BE APPROVED AS PRESENTED g. Policy 319 Long-Term Disability. ACTION {5} MOTION: THAT POLICY 319 LONG-TERM DISABILITY BE APPROVED AS PRESENTED h. Policy 320 457 Savings Plan. ACTION {2} MOTION: THAT POLICY 320 457 SAVINGS PLAN BE APPROVED AS PRESENTED i. Ordinance 2018/2019-1 Building, Sites and Maintenance Levy. ACTION {2} MOTION: THAT THE ORDINANCE 2018/2019-1 BUILDING, SITES, AND MAINTENANCE LEVY BE APPROVED AS PRESENTED. j. Ordinance 2018/2019-2 Non Resident Library Card Program. ACTION {2} MOTION: THAT ORDINANCE 2018/2019-2 NON RESIDENT LIBRARY CARD PROGRAM BE APPROVED AS PRESENTED. k. Ordinance 2018/2019-3 Tentative Budget and Appropriations. ACTION {5} MOTION: THAT ORDINANCE 2018/2019-3 TENTATIVE BUDGET AND APPROPRIATIONS FOR FY 2018-2019 BE APPROVED AS PRESENTED. l. Setting the public hearing for the annual budget and appropriations. ACTION {5} MOTION: THAT THE PUBLIC HEARING FOR THE ANNUAL BUDGET AND APPROPRIATIONS BE SET FOR MONDAY, SEPTEMBER 17, 2018, AT 6:45 P.M IN THE MCCULLOUGH ROOM. m. Semi Annual Review of Closed Minutes. {2} n. Audit of Regular Minutes FY17-18 for Illinois Public Library Annual Report IPLAR. {2} o. Other potentially actionable items: Agenda items August 2018 Regular Meeting. ACTION {5} i. IPLAR FY 2017-2018 ii. Treasurer’s Annual Report of all Receipts and Expenditures iii. Other XII. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIII. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next Committee of the Whole: Tuesday, August 7, 2018, 7:00 p.m. 2. Next Regular Board Meeting: Tuesday, August 21, 2018, 7:00 p.m. 3. Gurnee Days. This year’s theme is “Gurnee Days Celebrates the Decades!” Testimonial Dinner: Thursday, August 9, 6:00 p.m.; Rib eating contest, Saturday, August 11, 2:30 p.m., and, Parade: Sunday, August 12, 2018, 12:00 p.m. 4. Friends of the Library meeting: Thursday, August 23, 2018, 1:00 p.m. b. By other trustees or the director XIV. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 134 minutes}