Board of Trustees Regular Meeting August 21, 2018 7:00 PM McCullough Room Link to WNPL Homepage Board of Trustees Regular Meeting August 21, 2018 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Trident Robotics Team Donation of 3D Printer INFORMATION {10} Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes of: i. Regular Meeting July 17, 2018 ii. Executive Session August 7, 2018, to remain closed to the public. b. Approval of payrolls for July 2018. c. Approval of bills payable for June 2018. d. Patron suggestions from July 2018. e. Board Policies for approval: i. 1035 Legal Counsel and Professional Consultation ii. 2010 Routine Banking Procedures iii. 2025 Purchasing (Bids-Quotations) f. Personnel Policy for approval: i. 324 Employee Assistance Program ii. 326 Flexible Spending Account MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {5} VII. Trustee vacancy update. Declaration of vacancy in the office of library Trustee/Acceptance of Resignation of Trustee Tom Colwell. ACTION {5} VIII. Action as a result of consideration the selection of a person to fill a public office. Appointment of a person to fill the vacant seat on the library board. ACTION{5} IX. Swearing in of newly appointed trustee by the secretary {5} X. Resolution in honor of trustee Tom Colwell {5} XI. Recess for informal acknowledgement of outgoing and incoming Trustees {15} XII. Election of Vice President ACTION {5} XIII. Appointment of Buildings and Grounds Chair ACTION {2} XIV. President’s report. INFORMATION {1} XV. Reports of other trustees. INFORMATION {5} XVI. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of August 7, 2018 i. General, Finance, and Personnel ii. Policy XVII. Executive Director’s report for July 2018. INFORMATION {5} XVIII. Old business a. Semi Annual Review of Closed Minutes. ACTION {5} XIX. New business a. Monthly financial report for June 2018. ACTION {5} b. Illinois Public Library Annual Report for 2018. ACTION {5} MOTION: THAT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR 2018 BE APPROVED AS PRESENTED c. Other potentially actionable items: Agenda items September 2018 Regular Meeting. ACTION {5} i. FY 2018-2019 Budget ii. Budget and Appropriation Ordinance iii. Proclamation Friends of the Library Week iv. Audit v. Treasurer’s Annual Report of all Receipts and Expenditures vi. Transfer unexpended funds from prior FY to Special Reserve Fund vii. Other XX. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XXI. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Friends of the Library meeting: Thursday, August 23, 2018, 1:00 p.m. 2. September is Library Card Sign-up Month. 3. Library Closed, Labor Day, Monday, September 3, 2018. 4. Next Committee of the Whole: Tuesday, September 4, 2018, 7:00 p.m. 5. Public Hearing: Monday, September 17, 2018, 6:45 p.m. 6. Next Regular Board Meeting: Monday, September 17, 2018, 7:00 p.m. 7. Tuesday, September 18, 2018, first day to circulate nomination petitions for office of Library Trustee, Consolidated Election April 2, 2019. 8. Banned Books Week, Sunday, September 23 -29, 2018 9. Celebration Square Dedication Event, Saturday, November 3, 2:00 p.m. b. By other trustees or the director XXII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 136 minutes}