Board of Trustees
Regular Meeting
August 21, 2018 7:00 PM
McCullough Room
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Board of Trustees
Regular Meeting
August 21, 2018 7:00 PM
McCullough Room
AGENDA
I. Call to order, roll call, and determination of quorum {1}
II. Pledge of Allegiance {1}
III. Reading of the Mission Statement {1}
IV. Public Comments, Correspondence, and Communications. INFORMATION
{20}
a. Public Comments
The Board of Trustees allows up to 20 minutes for Public Comment.
Individuals may introduce themselves and speak on any library issues,
not to exceed 3 minutes. Those who want their remarks to be added to
the Board record must provide a copy to the Board Secretary prior to
speaking.
b. Written:
i. Memoranda from legal counsel, if any.
ii. Other.
V. Trident Robotics Team Donation of 3D Printer INFORMATION {10}
Consent agenda (Any trustee may remove items from the consent agenda for
separate action by the Board.) ACTION {2}
a. Secretary’s report. Approval of minutes of:
i. Regular Meeting July 17, 2018
ii. Executive Session August 7, 2018, to remain closed to the
public.
b. Approval of payrolls for July 2018.
c. Approval of bills payable for June 2018.
d. Patron suggestions from July 2018.
e. Board Policies for approval:
i. 1035 Legal Counsel and Professional Consultation
ii. 2010 Routine Banking Procedures
iii. 2025 Purchasing (Bids-Quotations)
f. Personnel Policy for approval:
i. 324 Employee Assistance Program
ii. 326 Flexible Spending Account
MOTION: THAT THE CONSENT AGENDA BE APPROVED AS
PRESENTED.
VI. Item(s) removed from consent agenda, if any. ACTION {5}
VII. Trustee vacancy update. Declaration of vacancy in the office of library
Trustee/Acceptance of Resignation of Trustee Tom Colwell. ACTION {5}
VIII. Action as a result of consideration the selection of a person to fill a public
office. Appointment of a person to fill the vacant seat on the library board.
ACTION{5}
IX. Swearing in of newly appointed trustee by the secretary {5}
X. Resolution in honor of trustee Tom Colwell {5}
XI. Recess for informal acknowledgement of outgoing and incoming Trustees
{15}
XII. Election of Vice President ACTION {5}
XIII. Appointment of Buildings and Grounds Chair ACTION {2}
XIV. President’s report. INFORMATION {1}
XV. Reports of other trustees. INFORMATION {5}
XVI. Reports of the standing committees. INFORMATION {2}
a. Committee of the Whole—Meeting of August 7, 2018
i. General, Finance, and Personnel
ii. Policy
XVII. Executive Director’s report for July 2018. INFORMATION {5}
XVIII. Old business
a. Semi Annual Review of Closed Minutes. ACTION {5}
XIX. New business
a. Monthly financial report for June 2018. ACTION {5}
b. Illinois Public Library Annual Report for 2018. ACTION {5}
MOTION: THAT THE ILLINOIS PUBLIC LIBRARY ANNUAL
REPORT FOR 2018 BE APPROVED AS PRESENTED
c. Other potentially actionable items: Agenda items September 2018
Regular Meeting. ACTION {5}
i. FY 2018-2019 Budget
ii. Budget and Appropriation Ordinance
iii. Proclamation Friends of the Library Week
iv. Audit
v. Treasurer’s Annual Report of all Receipts and Expenditures
vi. Transfer unexpended funds from prior FY to Special Reserve
Fund
vii. Other
XX. Public forum {15}
The Board of Trustees allows up to 15 minutes for Public Forum.
Individuals may introduce themselves and speak on any library issues, not to
exceed 3 minutes. Those who want their remarks to be added to the Board
record must provide a copy to the Board Secretary prior to speaking.
XXI. Announcements {5}
a. By the chair
i. Communications to the public
ii. Upcoming calendar
1. Friends of the Library meeting: Thursday, August 23,
2018, 1:00 p.m.
2. September is Library Card Sign-up Month.
3. Library Closed, Labor Day, Monday, September 3, 2018.
4. Next Committee of the Whole: Tuesday, September 4,
2018, 7:00 p.m.
5. Public Hearing: Monday, September 17, 2018, 6:45 p.m.
6. Next Regular Board Meeting: Monday, September
17, 2018, 7:00 p.m.
7. Tuesday, September 18, 2018, first day to circulate
nomination petitions for office of Library Trustee,
Consolidated Election April 2, 2019.
8. Banned Books Week, Sunday, September 23 -29, 2018
9. Celebration Square Dedication Event, Saturday,
November 3, 2:00 p.m.
b. By other trustees or the director
XXII. Adjournment. ACTION { <1}
MOTION: THAT THE MEETING BE ADJOURNED.
{Estimated total duration 136 minutes}