Board of Trustees Regular Meeting October 16, 2018 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {1} II. Pledge of Allegiance {1} III. Reading of the Mission Statement {1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Fundraising discussion with Stu Wilson, Director/Principle Consultant of Library Strategies. INFORMATION {30} VI. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes of: i. Public Hearing: Budget & Appropriation for Fiscal Year 2018- 2019. ii. Regular Meeting September 17, 2018. b. Approval of payrolls for September 2018. c. Approval of bills payable for August 2018. d. Patron suggestions from September 2018. e. Board Policies for approval: i. 1007 Electronic Communication Among Trustees ii. 3040 Services to Schools iii. 3046 The Point f. Personnel Policies for approval: i. 305 Holidays MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VII. Item(s) removed from consent agenda, if any. ACTION {5} VIII. President’s report. INFORMATION {1} IX. Reports of other trustees. INFORMATION {5} X. Reports of the standing committees. INFORMATION {2} a. Committee of the Whole—Meeting of October 2, 2018 i. Personnel and General ii. Finance iii. Policy iv. Building & Grounds XI. Executive Director’s report for September 2018. INFORMATION {5} XII. Unfinished business. a. Landscaping Project. INFORMATION {10} b. Per Capita Grant requirements. INFORMATION {5} XIII. New business a. Approval of financial statements for July and August 2018. ACTION {5} b. Resolution 2018/2019-2 To determine estimate of funds needed for 2018/2019 Fiscal Year. ACTION {5} MOTION: THAT RESOLUTION 2018/2019-2 TO DETERMINE ESTIMATED FUNDS NEEDED FOR 2018/2019 BE APPROVED AS PRESENTED c. Audited financial statement by Eder, Casella & Company for FY ended June 30, 2018. ACTION {5} MOTION: THAT THE FINANCIAL STATEMENT FOR FY ENDED JUNE 30, 2018, AS AUDITED BY EDER, CASELLA & COMPANY, BE ACCEPTED FOR FILING. d. Quarterly Board self-evaluation board goals. INFORMATION {5} e. Evaluation of Executive Director. INFORMATION {5} f. Treasurer’s report of annual receipts and disbursements. ACTION {2} g. Other potentially actionable items: Agenda items November 2018 Regular Meeting. {5} i. Annual Levy Ordinance ii. Year-end bonuses for staff iii. Quarterly Board self–evaluation board goals iv. Other. XIV. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XV. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Celebration Square Dedication Event, Saturday November 3, 2018, 2:00 p.m. 2. Next Committee of the Whole: Tuesday, November 6, 2018, 7:00 p.m. 3. Public Hearing: Truth In Taxation Act (TITA). Tuesday, November 20, 2018, 6:45 p.m. 4. Next Regular Board Meeting: Tuesday, November 20, 2018, 7:00 p.m. b. By other trustees or the director XVI. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 141 minutes}