Board of Trustees Link to WNPL Homepage Regular Meeting December 18, 2018 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum {<1} II. Pledge of Allegiance {<1} III. Reading of the Mission Statement {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Consent agenda (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretaryís report. Approval of minutes of: i. Truth In Taxation Public Hearing November 20, 2018 ii. Regular Meeting November 20, 2018 iii. Executive session of November 20, 2018, to remain closed to the public b. Reports of standing committees. Committee of the Whole - Meeting of December 4, 2018. i. Summary, Personnel, and General ii. Finance iii. Policy c. Monthly financial report for September 2018. d. Approval of payrolls for November 2018. e. Approval of bills payable for October 2018. f. Patron suggestions from November 2018. MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. VI. Item(s) removed from consent agenda, if any. ACTION {2} VII. Presidentís report. INFORMATION {5} VIII. Reports of other trustees. INFORMATION {5} IX. Executive Directorís report for November 2018. INFORMATION {5} X. Unfinished business. a. Approval of financial statements for October 2018. ACTION {10} b. Audited financial statement by Eder, Casella & Company for FY ended June 30, 2018. ACTION {10} MOTION: THAT THE FINANCIAL STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2018, AS AUDITED BY EDER, CASELLA & COMPANY BE ACCEPTED FOR FILING. c. Treasurerís report of annual receipts and disbursements. ACTION {2} MOTION: THAT THE BOARD ACCEPT THE TREASURERíS REPORT OF ANNUAL RECEIPTS AND DISBURSEMENTS FOR FILING. XI. New business a. Policy 3013 Library Card. ACTION {5} MOTION: THAT POLICY 3013 LIBRARY CARD BE APPROVED AS PRESENTED. b. Policy 401 Timekeeping. ACTION {5} MOTION: THAT POLICY 401 TIMEKEEPING BE APPROVED AS PRESENTED. c. Policy 403 Paydays. ACTION {5} MOTION: THAT POLICY 403 PAYDAYS BE APPROVED AS PRESENTED. d. Policy 409 Administrative Pay Corrections. ACTION {5} MOTION: THAT POLICY 409 ADMINISTRATIVE PAY CORRECTIONS BE APPROVED AS PRESENTED. e. Semi-annual review of executive session minutes. INFORMATION {2} f. Submission of Application for Illinois Per Capita Grant for FiscalYear 2019. ACTION {10} MOTION: THAT THE APPLICATION FOR THE ILLINOIS PUBLIC LIBRARY PER CAPITA GRANT FOR FISCAL YEAR 2019 BE SUBMITTED. g. Board Self-Evaluation: Appointment of Committee. ACTION {5} h. Other potentially actionable items: Agenda items January 2019 Regular Meeting. {5} i. Board Policies: 1010 Trustee Code of Ethics and 1020 Conflict of Interest. ii. Personnel Policies: 303 Vacation Benefits and 305 Sick Leave. iii. Financial Statements November 2018. iv. Ordinance 2018/2019-6 Bond Levy Abatement. v. Board Self-Evaluation vi. Update on Strategic planning 2016-2018. vii. Fundraising update. viii. Other. XII. Enter into Executive Session to review the performance of a specific employee [5ILCS 120/2.(c)(1)]. ACTION {30} MOTION: THAT THE BOARD ENTER INTO EXECUTIVE SESSION 5ILCS 120/2(c)(1) TO DISCUSS THE PERFORMANCE OF THE EXECUTIVE DIRECTOR. XIII. Reconvene Regular Meeting. {1} XIV. Motion(s) as a result of Executive Session. POSSIBLE ACTION {5} XV. Public forum {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XVI. Announcements {5} a. By the chair i. Communications to the public ii. Upcoming calendar 1. Next Regular Board Meeting: Tuesday, January 15, 2018, 7:00 p.m. 2. Next Committee of the Whole: Tuesday, February 5, 2018, 7:00 p.m. b. By other trustees or the director XVII. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 163 minutes}