Board of Trustees Link to WNPL Homepage Regular Meeting February 19, 2019 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. V. Resolution 2018/2019-3 to accept the resignation of Kathleen Kettman and declare a library trustee vacancy. ACTION {5} MOTION: THAT RESOLUTION 2018/2019-3 TO ACCEPT THE RESIGNATION OF KATHLEEN KETTMAN AND DECLARE A LIBRARY TRUSTEE VACANCY BE APPROVED AS PRESENTED VI. Resolution in honor of trustee Kathleen Kettman {5} VII. Recess for informal acknowledgement of outgoing Trustee {15} VIII. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes of Regular Meeting January 15, 2019. b. Reports of Standing Committees. Committee of the Whole Meeting, February 12, 2019 i. Finance ii. Building and Grounds iii. Summary, Policy, Personnel, and General c. Monthly financial report for December 2018. d. Approval of payrolls for January 2019. e. Approval of bills payable for December 2018. f. Patron suggestions from January 2019. g. Approval of Board Policies: i. 2003 Fund Balance ii. 3065 Technology Use by the Public iii. 3070 Food Allergies MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. IX. Item(s) removed from consent agenda, if any. ACTION {2} X. Appointment of Policy Chair. ACTION {2} XI. President’s report. INFORMATION {5} XII. Reports of other trustees. INFORMATION {5} XIII. Executive Director’s report for January 2019. INFORMATION {5} XIV. Unfinished Business. a. Board Self-Evaluation Update. INFORMATION {5} b. Budget: Capital planning budget review, including LED lighting and an overview of major projects for FY2019-2020. INFORMATION {15} c. Library Bookkeeping. INFORMATION{5} XV. New business. a. Adoption of Intergovernmental Agreement between the Village of Gurnee and the Warren-Newport Public Library District to contract for the repair and maintenance of parking lots ACTION {5} MOTION: THAT THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF GURNEE AND THE WARREN- NEWPORT PUBLIC LIBRARY DISTRICT TO CONTRACT FOR THE REPAIR AND MAINTENANCE OF PARKING LOTS BE ADOPTED AS PRESENTED. b. Other potentially actionable items: Agenda items March 2019 Regular Meeting. {5} i. Other. XVI. Enter into Executive Session to consider the selection of a person to fill a public office [5 ILCS 120/2.(c)(3)]. ACTION {30} RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION, ALONG WITH EXECUTIVE DIRECTOR LIVERGOOD, TO CONSIDER THE SELECTION OF A PERSON TO FILL THE VACANCY IN THE OFFICE OF LIBRARY TRUSTEE. XVII. Reconvene Regular Meeting {1} XVIII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIX. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Friends of the Library meeting, Thursday, February 28, 2019, 1:00 p.m. 2. Next Committee of the Whole Meeting: Tuesday, March 5, 2019. 3. Next Regular Board Meeting: Tuesday, March 19, 2019, 7:00 p.m. 4. Oakbrook Trustee Workshop 2019, Saturday, March 16, 2019. 8:00 a.m. – 3:30 p.m. b. By other trustees or the director. XX. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 141 minutes}