Board of Trustees Regular Meeting March 19, 2019 7:00 PM McCullough Room AGENDA I. Call to order, roll call, and determination of quorum. {<1} II. Pledge of Allegiance. {<1} III. Reading of the Mission Statement. {<1} IV. Moment of Silence in memory of Diana Sills. {1} V. Public Comments, Correspondence, and Communications. INFORMATION {20} a. Public Comments. The Board of Trustees allows up to 20 minutes for Public Comment. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. b. Written: i. Memoranda from legal counsel, if any. ii. Other. VI. Resolution in honor of trustee Kathleen Kettman. {5} VII. Recess for informal acknowledgement of outgoing Trustee. {15} VIII. Consent agenda. (Any trustee may remove items from the consent agenda for separate action by the Board.) ACTION {2} a. Secretary’s report. Approval of minutes of Regular Meeting February 19, 2019. b. Reports of Standing Committees. Committee of the Whole Meeting, March 5, 2019 i. Finance ii. Building and Grounds iii. Summary, Policy, Personnel, and General c. Monthly financial report for January 2019. d. Approval of payrolls for February 2019. e. Approval of bills payable for January 2018. f. Patron suggestions from February 2019. g. Approval of Board Policies: i. 2035 Disposal or Sale of Library Property ii. 3007 Standards of Public Service iii. 3030 Programming iv. 3057 Art Collection v. 4013 Gift Donation MOTION: THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED. IX. Item(s) removed from consent agenda, if any. ACTION {2} X. President’s report. INFORMATION {5} XI. Reports of other trustees. INFORMATION {5} XII. Executive Director’s report for March 2019. INFORMATION {5} XIII. Unfinished Business. a. Board self-evaluation: survey results, review of last year’s goals, and selection of goals for 2019. INFORMATION {5} b. Capital planning budget. INFORMATION {5} c. Opportunity to refinance debt. INFORMATION AND POSSIBLE ACTION {5} XIV. New business. a. 3031 Alcoholic Beverages. ACTION {5} MOTION: THAT POLICY 3031 ALCOHOLIC BEVERAGES BE APPROVED AS PRESENTED. b. Changing date of April 2019 Regular Meeting to April 23, 2019. INFORMATION {5} c. Other potentially actionable items: Agenda items April 2019 Regular Meeting. {5} i. Other. XV. Enter into Executive Session to consider the selection of a person to fill a public office [5 ILCS 120/2.(c)(3)]. ACTION {30} RESOLVED, THAT THE BOARD ENTER INTO EXECUTIVE SESSION, ALONG WITH EXECUTIVE DIRECTOR LIVERGOOD, TO CONSIDER THE SELECTION OF A PERSON TO FILL THE VACANCY IN THE OFFICE OF LIBRARY TRUSTEE. XVI. Reconvene Regular Meeting {1} XVII. Appointment of Policy Chair. POSSIBLE ACTION {2} XVIII. Public forum. {15} The Board of Trustees allows up to 15 minutes for Public Forum. Individuals may introduce themselves and speak on any library issues, not to exceed 3 minutes. Those who want their remarks to be added to the Board record must provide a copy to the Board Secretary prior to speaking. XIX. Announcements. {5} a. By the chair. i. Communications to the public. ii. Upcoming calendar. 1. Next Committee of the Whole Meeting: Tuesday, April 2, 2019. 2. Next Regular Board Meeting: Tuesday, April 16, 2019, 7:00 p.m. b. By other trustees or the director. XX. Adjournment. ACTION { <1} MOTION: THAT THE MEETING BE ADJOURNED. {Estimated total duration 147 minutes}